[Federal Register Volume 65, Number 104 (Tuesday, May 30, 2000)]
[Notices]
[Pages 34471-34472]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-13126]


-----------------------------------------------------------------------

FEDERAL RESERVE SYSTEM

[Docket No. R-1072]


Privacy Act of 1974; Notice of New System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act, the Board of Governors of 
the Federal Reserve System (Board) is publishing notice of one new 
system of records, entitled Multi-rater Feedback Records (BGFRS-25). We 
invite public comment on this new system of records.

DATES: Comment must be received on or before June 29, 2000.

ADDRESSES: Comments, which should refer to Docket No. R-1072, may be 
mailed to Ms. Jennifer J. Johnson, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue, N.W., 
Washington, D.C. 20551 or mailed electronically to 
[email protected]. Comments addressed to Ms. Johnson 
also may be delivered to the Board's mail room between 8:45 a.m. and 
5:15 p.m. weekdays and to the security control room outside of those 
hours. The mail room and the security control room are accessible from 
the Eccles Building courtyard entrance, located on 20th Street between 
Constitution Avenue and C Street, NW. Comments may be inspected in Room 
MP-500 between 9 a.m. and 5 p.m.

FOR FURTHER INFORMATION CONTACT: Elaine M. Boutilier, Senior Counsel, 
Legal Division (202/452-2418), or Chris Fields, Manager, Human 
Resources Function, Management Division (202/452-3654), Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue, NW, Washington, DC 20551. For users of the Telecommunications 
Device for the Deaf (TDD) only, contact Janice Simms at 202/452-4984.

SUPPLEMENTARY INFORMATION: The Board is instituting a feedback program 
for its managers and officers. Under this Multi-rater Feedback program, 
Board employees who work for or with a particular manager or officer 
are asked to complete a voluntary, confidential questionnaire regarding 
the performance of that manager/officer and send it directly to a 
consultant hired by the Board for this program. The consultant analyzes 
the completed questionnaires and compiles a report for the manager/
officer that summarizes the comments from the questionnaires. This 
report does not identify individual comments or those who completed the 
questionnaires. The report is given only to the manager/officer being 
evaluated; no other Board employee or officer receives a copy of the 
report. The consultant maintains all of the data connected with this 
program, identified only by the name of the manager/officer being 
evaluated. The data is stored by name of the officer/manager being 
evaluated, and thus is considered to be a system of records under the 
Privacy Act.
    In accordance with 5 U.S.C. 552a(r), a report of this new system of 
records is being filed with the Chair of the House Committee on 
Government Reform and Oversight, the Chair of the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget. This new 
system of records will become effective on June 28, 2000, without 
further notice, unless the Board publishes a notice to the contrary in 
the Federal Register.
BGFRS-25

System name:
    Multi-rater Feedback Records.

Security classification:
    None.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.
    The completed multi-rater questionnaires and the resulting feedback 
reports are maintained by an outside consultant (``Contractor'') 
pursuant to a contract with the Board. Based on the information 
provided by the completed questionnaires, the Contractor will provide 
an individual feedback report to the individual being evaluated. With 
the exception of the feedback report that is provided to the individual 
being evaluated, no individually-identifiable information is maintained 
on the Board's premises.

Categories of individuals covered by the system:
    Current and former employees of the Board.

Categories of records in the system:
    Questionnaires completed by employees, analyses of the 
questionnaires, and feedback reports compiled by the Contractor based 
upon the analyses.

Authority for maintenance of the system:
    Section 11 of the Federal Reserve Act (12 U.S.C. 248(i) and 
248(l)).

[[Page 34472]]

Purpose(s):
    These records are collected and maintained to assist the Board in 
administering its personnel functions and improving the management 
skills of its employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The information in the records may be used:
    a. By the National Archives and Records Administration in 
connection with records management inspections and its role as 
Archivist.
    b. To disclose to contractors, grantees or volunteers performing or 
working on a contract, service, grant, cooperative agreement, or job 
for the Board.
    c. To provide information to a congressional office from the record 
of an individual in response to an inquiry from the congressional 
office made at the request of the individual.
    d. To disclose information to another Federal agency, a court, or a 
party in litigation before a court or in an administrative proceeding 
being conducted by a Federal agency, when the Board is a party to the 
judicial or administrative proceeding.
    e. To disclose information to the Department of Justice or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Board is authorized to appear, when:
    (1) The Board or any employee of the Board in his or her official 
capacity; or
    (2) Any employee of the Board in his or her individual capacity 
where the Department of Justice or the Board has agreed to represent 
the employee; or
    (3) The United States (when the Board determines that the 
litigation is likely to affect the Board) is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice or the Board is deemed by the Board to be 
relevant and necessary to the litigation provided, however, that in 
each case it has been determined that the disclosure is compatible with 
the purpose for which the records were collected.
    f. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations or other 
functions vested in the Commission.
    g. To disclose information to the Merit Systems Protection Board or 
the Office of Special Counsel in connection with appeals, special 
studies of the civil service and other merit systems, review of Office 
rules and regulations, investigation of alleged practices, and such 
other functions promulgated in 5 U.S.C. chapter 12, or as may be 
authorized by law.
    h. To disclose information to the Federal Labor Relations Authority 
(including its General Counsel) when requested in connection with the 
investigation and resolution of allegations of unfair labor practices, 
in connection with the resolution of exceptions to arbitrator's awards 
where a question of material fact is raised, and matters before the 
Federal Service Impasses Panel.
    i. To disclose information to an arbitrator to resolve disputes 
under a negotiated grievance procedure or to officials of labor 
organizations recognized under 5 U.S.C. chapter 71 when relevant and 
necessary to their duties of exclusive representation.
    j. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.

Disclosure to consumer reporting agencies:
    Not applicable.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The records are maintained in paper and electronic format in a 
secure location by the Contractor.

Retrievability:
    Information is retrieved by the name of the individual being 
evaluated.

Safeguards:
    The Contractor maintains strict confidentiality of the information. 
Information in these files is not provided to Board employees, except 
the individual being evaluated.

Retention and disposal:
    Each feedback report and the information related to that report 
shall be retained by Contractor for 5 years after the date of the 
report, then destroyed.

System manager(s) and address:
    Associate Director, Human Resources Function, Management Division, 
Board of Governors of the Federal Reserve System, 20th Street & 
Constitution Avenue, NW, Washington, DC 20551.

Notification procedure:
    Inquiries should be sent to the Secretary of the Board, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue, NW, Washington, DC 20551. The request should contain the 
individual's name, date of birth, Social Security number, 
identification number (if known), approximate date of record, and type 
of position.

Record access procedures:
    Same as ``Notification procedure'' above.

Contesting record procedures:
    Same as `` Notification procedure'' above.

Record source categories:
    The individual being evaluated.
    The employees completing the questionnaires.

Systems exempted from certain provisions of the act:
    Pursuant to the Privacy Act, 5 U.S.C. 552a(k)(5), and the Board's 
regulation relating thereto (12 CFR part 261a), the individual 
questionnaires contained in this system of records are exempted from 5 
U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), 
(H), and (I).

    By order of the Board of Governors of the Federal Reserve 
System, May 19, 2000.
Jennifer J. Johnson,
Secretary of the Board.
[FR Doc. 00-13126 Filed 5-26-00; 8:45 am]
BILLING CODE 6210-01-P