[Federal Register Volume 65, Number 103 (Friday, May 26, 2000)]
[Notices]
[Pages 34187-34188]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-13266]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: General Services Administration.

ACTION: Notice of a revised system of records subject to the Privacy 
Act of 1974.

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SUMMARY: The General Services Administration (GSA) is providing notice 
of a revision to the system of records, Disbursement and Accounts 
Payable Files (GSA/PPFM-1). The revision expands the categories of 
individuals covered by the system to include contractual and appointed 
experts and consultants. It also includes the purpose for the system 
and updates information on the system manager, the authority for the 
system, and changes due to automation.

DATES: Comments on the proposed revisions must be provided by June 26, 
2000. The proposed revision will become effective without further 
notice on June 26, 2000 unless comments require otherwise.

ADDRESSES: Comments should be addressed to: GSA Privacy Act Officer, 
General Services Administration, CAI, 1800 F Street, NW, Washington, DC 
20405.

FOR FURTHER INFORMATION CONTACT: Jinaita Kanarchuk by phone, 202-501-
1452, or e-mail [email protected].
GSA/PPFM-1

System name:
    Disbursement and Accounts Payable Files.

System location:
    System records are located in GSA's finance centers as follows:
    Heartland Finance Center, 1500 East Bannister Road, Kansas City, MO 
64131.
    Greater Southwest Finance Center, 819 Taylor Street, Fort Worth, TX 
76102.

Categories of individuals covered by the system:
    Current and former employees; and contractual or appointed experts 
and consultants.

Categories of records in the system:
    The system provides for reporting each account's status. Records 
may include but are not limited to name, address, telephone number, 
vendor identification number, and Social Security number.

[[Page 34188]]

Authority for maintenance of the system:
    31 U.S.C. 3501 et seq.; 40 U.S.C. 758; 5 U.S.C. 3109.

Purpose(s):
    To assemble in one system disbursement and accounts payable records 
to GSA employees, and on experts and consultants procured contract or 
by appointment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    To the extent necessary, the records are available outside GSA to 
monitor and document adverse action proceedings and to advise on credit 
inquiries.
    The following routine uses also apply:
    a. A record may be disclosed where pertinent in any legal 
proceeding to which GSA is a party before a court or administrative 
body.
    b. A record may be disclosed to a Federal, State, local, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
carrying out a statute, rule, regulation, or order when GSA becomes 
aware of a violation or potential violation of civil or criminal law or 
regulation.
    c. A record may be disclosed as needed to duly authorized officials 
engaged in investigating or settling a grievance, complaint, or appeal 
filed by an employee or other individual who is the subject of the 
record.
    d. Records may be provided to the Office of Personnel Management 
(OPM) in accordance with the agency's responsibility for evaluating 
Federal personnel management.
    e. A record may be disclosed to a Member of Congress or his or her 
staff on behalf of and at the request of the individual who is the 
subject of the record.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system
Storage:
    Paper records are maintained in file folders and card files stored 
in filing cabinets, or in electronic form in computers.

Retrievability:
    Records are retrieved by name or by identifying number.

Safeguards:
    Records are stored in guarded buildings and/or in areas controlled 
by authorized personnel. Computer files are protected by the use of 
passwords.

Retention and disposal:
    Disposition of records is in accordance with the Handbook, GSA 
Records Maintenance and Disposition System (OAD P 1820.2).

System manager(s) and address:
    Director, Financial and Accounting Systems Division (BCA), Office 
of Finance, Office of the Chief Financial Officer, General Services 
Administration, 1800 F Street, NW, Washington, DC 20405.

Notification procedure:
    Individuals may obtain information about whether they are part of 
this system of records from the system manager at the above address.

Record access procedures:
    Requests to access records should be directed to the system manager 
at the above address. Inquiries should provide, as appropriate, full 
name, Social Security number, vendor number, address, telephone number, 
and the dates and transactions giving rise to the record. For 
identification requirements, refer to the agency regulations in 41 CFR 
part 105-64.

Contesting record procedures:
    GSA rules for access to records, and for contesting the contents 
and appealing initial determinations, are provided in 41 CFR part 105-
64.

Record source categories:
    The individuals themselves, employees, other agencies, management 
officials, and non-Federal sources such as private firms.

    Dated: May 22, 2000.
Daniel K. Cooper,
Director, Administrative Services Division.
[FR Doc. 00-13266 Filed 5-25-00; 8:45 am]
BILLING CODE 6820-34-M