[Federal Register Volume 65, Number 91 (Wednesday, May 10, 2000)]
[Notices]
[Pages 30135-30137]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-11596]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 26, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Natural Resources Conservation 
Service (N1-114-98-1, 3 items, 1 temporary item). Copies of a magazine 
published by the Soil Conservation Service, 1935 through 1975. Copies 
of this publication are already in the National Archives. This schedule 
also provides for the permanent retention of records relating

[[Page 30136]]

to surveys conducted during the 1930s and 1940s.
    2. Department of the Army, Agency-wide (N1-AU-98-10, 2 items, 2 
temporary items). Records relating to access to privacy communications 
systems messages. Included are requests, approvals, disapprovals, 
documents stemming from investigative or judicial proceedings, and 
electronic copies of documents created using electronic mail and word 
processing. This schedule reduces the retention period for 
recordkeeping copies of these documents, which were previously approved 
for disposal.
    3. Department of the Army, Agency-wide (N1-AU-99-8, 4 items, 4 
temporary items). Records relating to the transfer of technology 
between designated Army laboratories and non-Federal collaborators, 
including copies of cooperative research and development agreements, 
patent license agreements, and related policy documents. This schedule 
also includes a database of agreements, working files, and electronic 
copies of documents created using electronic mail and word processing.
    4. Department of the Army, Agency-wide (N1-AU-00-8, 2 items, 2 
temporary items). Documents relating to the administration of insurance 
programs and retirement plans for employees paid from nonappropriated 
funds. This schedule authorizes the agency to change the format of 
records from microform to electronic image and also increases the 
retention period for recordkeeping copies, which were previously 
approved for disposal.
    5. Department of Defense, Defense Intelligence Agency (N1-373-00-1, 
21 items, 20 temporary items). Records of the agency's Missile and 
Space Intelligence Center (MSIC), including intelligence reference 
collections, files relating to management of threat simulator 
development, intelligence production management files, equipment 
tracking receipts, project development files, and ballistic missile 
performance databases. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are records related to the non-proliferation of 
ballistic missiles. Finished intelligence produced by MSIC was 
previously approved for permanent retention.
    6. Department of Defense, National Imagery and Mapping Agency (N1-
537-00-2, 110 items, 110 temporary items). Paper and electronic records 
relating to human resources, including electronic copies of documents 
created using electronic mail and word processing. Records relate to 
such subjects as overall human resources policies and programs, pay and 
allowances, recruitment and hiring of staff, diversity and equal 
employment opportunity programs, assignments and promotions, labor 
relations, awards, benefits, and injury compensation.
    7. Department of Defense, National Reconnaissance Office (N1-525-
00-1, 13 items, 13 temporary items). Records, including electronic 
copies of documents created using electronic mail and word processing, 
that relate to operational management matters (excluding records that 
pertain to reconnaissance systems), community service programs, 
personnel security cases, awards and decorations, and employee 
assistance programs. This schedule authorizes the agency to apply 
disposition instructions to records regardless of media.
    8. Department of Energy, Agency-wide (N1-434-98-9, 7 items, 7 
temporary items). Records relating to accountable officers' account 
files, including monthly memorandum reports, correspondence on auditing 
matters, and audit files, which were previously approved for disposal. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    9. Department of Justice, Executive Office for U.S. Attorneys (N1-
118-99-2, 6 items, 5 temporary items). Records relating to evaluations 
of the performance of U.S. Attorneys Offices. Included are such records 
as work papers, correspondence relating to issues identified during the 
evaluation process, reports and U.S. Attorneys' responses, and 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of final reports forwarded to the 
Office of the Inspector General for further action are proposed for 
permanent retention.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
00-2, 1 item, 1 temporary item). Criminal fingerprint cards and related 
records for individuals with multiple arrests born prior to January 1, 
1929. This schedule reduces the retention period for these records, 
which were previously approved for disposal.
    11. Department of Labor, Office of Workers' Compensation Programs 
(N1-217-00-1, 7 items, 7 temporary items). Case files relating to 
Federal employees who sustain injuries or illnesses in the course of 
their employment. Included are reports, claims, payment records, and 
claim determinations or rulings as well as electronic copies of 
documents created using electronic mail and word processing. This 
schedule reduces the retention period for case files, which were 
previously approved for disposal, in both paper and electronic format. 
It also authorizes the agency to destroy paper case records after they 
have been input into the electronic system.
    12. Department of the Navy, Agency-wide (N1-NU-98-2, 130 items, 112 
temporary items). Records of the Naval Criminal Investigative Service 
and other Navy law enforcement activities. Included are records 
relating to counterintelligence sources, security briefings of 
personnel prior to travel, operations security surveys, polygraph 
programs, the issuance of credentials and passes, the custody and 
control of evidence gathered in criminal investigations, and forensic 
lab activities. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule also 
changes descriptions, retention periods, and retirement instructions 
for previously scheduled series and authorizes the agency to maintain 
records in media other than paper.
    13. Department of the Treasury, United States Mint (N1-104-99-1, 20 
items, 17 temporary items). Copies of audit records accumulated by 
offices not responsible for their compilation or for monitoring, 
financial statements, contract audits, and auditing general 
correspondence files. This schedule also modifies descriptions, 
retention periods, or retirement instructions for several series of 
previously scheduled audit-related records and also includes electronic 
copies of documents created using electronic mail and word processing. 
Records proposed for permanent retention include recordkeeping copies 
of annual gold audit records accumulated by compiling and monitoring 
offices and audits conducted on programs related to agency products, 
such as coins and medals.
    14. Department of the Treasury, United States Mint (N1-104-99-2, 18 
items, 15 temporary items). Financial planning and analysis records. 
Included are such records as financial statements and reports 
documenting the allocation of funds, congressional budget hearing 
records, and financial planning and analyses general correspondence 
files. Also included are electronic copies of documents created using 
electronic mail and word processing. This schedule also modifies the 
descriptions and retirement instructions for such records as budget 
submissions to the Department of the Treasury and budget work papers, 
which were previously approved for disposal. Final versions of

[[Page 30137]]

annual budget submissions, cost production analyses reports for Mint 
products, and selected cost analysis benchmark studies are proposed for 
permanent retention.
    15. Environmental Protection Agency, Agency-wide (N1-412-99-1, 8 
items, 5 temporary items). Software and image files for the Superfund 
Document Management System. This imaging system serves as an index to 
the documents contained in the agency's permanent Superfund Site Files. 
Records proposed for permanent retention include an electronic index 
for the Superfund Site Files, electronic annotations regarding the 
content and context of the Superfund documents, and supporting 
documentation for the index and annotations records.
    16. Federal Energy Regulatory Commission, Agency-wide (N1-138-00-5, 
3 items, 3 temporary items). Correspondence providing informal staff 
advice, interpretations, and advisory opinions which do not represent 
the official views of the Commission and do not set precedent for 
future cases. Also included are electronic copies of records created 
using electronic mail and word processing.
    17. Federal Energy Regulatory Commission, Office of Markets, 
Tariffs and Rates (N1-138-00-6, 6 items, 6 temporary items). Reports 
and submissions, discontinued prior to 1996, pertaining to such matters 
as gas storage, interstate pipelines, gas procurement, gas sale and 
resale, and refunds made by natural gas producers. These reports, which 
were previously approved for disposal, are proposed for immediate 
destruction.
    18. Nuclear Regulatory Commission (N1-431-99-8, 2 items, 2 
temporary items). Older records dating from the 1970s and 1980s. 
Records consist of draft Energy Department reports sent to the agency 
for review that do not include any annotations or comments and agency 
copies of Commission on Three Mile Island depositions and related 
Senate hearings, which are duplicates of Commission records already in 
the National Archives.
    19. Social Security Administration, (N1-47-00-2, 2 items, 1 
temporary item). Duplicate copies of issuances used for reference, 
including congressional committee prints, hearings and testimony, 
textbooks, and non-government conference proceedings. Records were 
accumulated by the Social Security Board and Federal Security Agency 
during the period 1936-1986. Proposed for permanent retention are 
annual reports of the Social Security Board and Federal Security Agency 
as well as official publications of the Department of Health, 
Education, and Welfare related to public assistance programs.

    Dated: May 1, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-11596 Filed 5-9-00; 8:45 am]
BILLING CODE 7515-01-P