[Federal Register Volume 65, Number 69 (Monday, April 10, 2000)]
[Notices]
[Pages 19026-19029]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-8781]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
25, 2000. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the

[[Page 19027]]

schedule, and must provide a mailing address. Those who desire 
appraisal reports should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Deputy Chief of Staff for Intelligence 
(N1-AU-99-12, 4 items, 4 temporary items). Records relating to 
Sensitive Compartmented Information (SCI) personnel matters, SCI 
contractor operations, SCI facility accreditations, and physical 
security. Files pertain to such subjects as personnel indoctrinations 
and debriefings, visit requests, periodic investigations, contract 
security classification specifications, facility assessments and risk 
analyses, and surveillance countermeasures inspections. Also included 
are electronic copies of records created using electronic mail and word 
processing. This schedule allows earlier disposal of recordkeeping 
copies of these files, which were previously approved for disposal.
    2. Department of Commerce, Bureau of Export Administration (N1-476-
00-1, 18 items, 18 temporary items). Administrative and operational 
records of the Information Technology Team that are used to support the 
processing of data declarations received from the U.S. chemical 
industry under the Chemical Weapons Convention. Records include 
chemical determinations, facility agreements, meeting minutes, 
administrative manuals, chronological files, working papers, and an 
information system containing data declarations from chemical 
facilities that have been imaged. Also included are electronic copies 
of records created using electronic mail and word processing.
    3. Department of Health and Human Services, Centers for Disease 
Control (N1-442-99-2, 6 items, 4 temporary items). Input sources for 
the Longitudinal Study of Aging, 1984-1990, including interview 
questionnaire forms, electronic data extracted from Medicare and 
National Death Index databases, and software and computer manuals used 
to access and interpret the data. Proposed for permanent retention are 
the master data files and supporting documentation.
    4. Department of the Interior, Bureau of Land Management (N1-49-99-
1, 2 items, 2 temporary items). Electronic copies of records created 
using electronic mail and word processing that relate to mineral lease 
sale files. Also included are recordkeeping copies of files that relate 
to nominations for parcels that are unavailable for leasing. 
Recordkeeping copies of other mineral lease sale records were 
previously scheduled, including final reports and maps, which are 
scheduled for permanent retention.
    5. Department of Justice, United States Marshals Service (N1-527-
00-1, 2 items, 2 temporary items). Century Date Conversion (Y2K) 
records that pertain to Year 2000 efforts. Records relate to the 
development of plans and strategies, the review of computer systems and 
applications, remedial efforts, and program reviews. Included are 
plans, contracts, policy letters, and correspondence. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    6. Department of Justice, Drug Enforcement Administration (N1-170-
00-1, 9 items, 6 temporary items). Chronological files of the 
Administrator and Deputy Administrator and records pertaining to the 
activities of the Executive Assistant and Special Assistant to the 
Administrator. Also included are electronic copies of documents created 
using electronic mail and word processing that are associated with 
files accumulated in the Office of the Administrator. Proposed for 
permanent retention are the Administrator's subject files, briefing 
books, appointment schedules, and committee and conference records.
    7. Department of Justice, Justice Management Division (N1-60-00-7, 
2 items, 2 temporary items). Century Date Conversion (Y2K) records that 
pertain to Year 2000 efforts. Records relate to the development of 
plans and strategies, the review of computer systems and applications, 
remedial efforts, and program reviews. Included are plans, contracts, 
policy letters, and correspondence. Also included are electronic copies 
of documents created using electronic mail and word processing.
    8. Department of Justice, Federal Bureau of Prisons (N1-129-00-3, 5 
items, 3 temporary items). Records accumulated in wardens' offices at 
correctional facilities. Included are strategic planning records and 
correspondence files pertaining to such matters as staff meetings, 
congressional inquiries stemming from inmate complaints, emergency 
guidelines, awards, program reviews, and weekly activities of component 
units of the facility. Also included are electronic copies of documents 
created using electronic mail and word processing. Audiovisual records, 
such as still and motion pictures, audio tapes, and video tapes, are 
proposed for permanent retention as are institution-specific 
supplements that adjust national

[[Page 19028]]

policies to meet the needs of individual facilities.
    9. Department of Justice, Federal Bureau of Prisons (N1-129-00-4, 4 
items, 4 temporary items). Records accumulated at correctional 
facilities consisting of chronological files, reference/subject files, 
and records relating to audits of the facility. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    10. Department of Justice, Federal Bureau of Prisons (N1-129-00-7, 
2 items, 2 temporary items). Chaplain records consisting of such files 
as correspondence with local churches and religious groups, meeting 
minutes, and lists of inmates' religious preferences. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    11. Department of Justice, Federal Bureau of Prisons (N1-129-00-8, 
7 items, 7 temporary items). Records relating to inmate education 
programs. Included are such records as enrollment listings, general 
equivalency diploma test scores, lesson plans, files documenting 
student progress, class transcripts, and minutes of meetings of 
education advisory committees. Also included are electronic copies of 
documents created using electronic mail and word processing.
    12. Department of Labor, Office of Inspector General (N1-174-00-1, 
14 items, 13 temporary items). Records relating to investigations of 
allegations of fraud, abuse, and violation of laws and regulations 
relating to agency personnel, programs, and operations. Included are 
investigative case files, an electronic case tracking system, and an 
electronic system containing information concerning alleged criminal 
activity. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
significant investigative case files are proposed for permanent 
retention.
    13. Department of State, Office of the Legal Adviser (N1-59-00-6, 2 
items, 2 temporary items). Non-precedent and non-historical extradition 
case files that were accumulated prior to 1974. Also included are 
electronic copies of documents relating to extradition case files that 
are created using electronic mail and word processing. Recordkeeping 
copies of case files that are historically valuable or established 
precedents were previously approved for permanent retention. 
Recordkeeping copies of files postdating 1974 were previously approved 
for disposal.
    14. Department of Transportation, Federal Highway Administration 
(N1-406-99-2, 2 items, 2 temporary items). Records relating to highway 
construction and rehabilitation projects on non-Federal property 
accumulated after 1966. Included are such records as letters of 
authorization, inspection reports, project agreements, project 
modification documents, and copies of construction contracts. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Financial information concerning projects is 
included in the agency's Fiscal Management Information System, which 
was previously approved for permanent retention. Any individual project 
files identified as historically valuable by the agency will be 
appraised by NARA on a case-by-case basis.
    15. Department of Transportation, Research and Special Programs 
Administration (N1-467-00-1, 3 items, 3 temporary items). Electronic 
copies of records created using electronic mail and word processing 
that are associated with case files accumulated in connection with 
applications for relief from an agency regulation. This schedule also 
authorizes the agency to destroy paper records after they have been 
imaged and to retain scanned files longer than the previously approved 
retention period if they are needed for reference purposes.
    16. Department of the Treasury, Bureau of Alcohol, Tobacco, and 
Firearms (N1-436-00-1, 1 item, 1 temporary item). Product Compliance 
Branch label applications records, including applications, denials, and 
related papers. This schedule reduces the retention period for these 
records, which were previously approved for disposal.
    17. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-97-1, 8 items, 8 temporary items). Electronic 
information systems of the Office of Bank Supervision Policy concerning 
the assessment and supervision of financial institutions. Included are 
master files and documentation for the Foreign Branches System, the 
National Bank Surveillance Video Display System, the Supervisory 
Monitoring System, and the Text Processing System.
    18. Advisory Commission on Electronic Commerce, Agency-wide (N1-
220-00-3, 17 items, 9 temporary items). Copies of Federal Register 
notices, video recordings of Commission meetings, press clippings, 
meeting arrangement files, financial records, research documents used 
to prepare the Commission's final report, public mail, and electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are such records as the Commission's 
charter and other records pertaining to its establishment and mission, 
transcripts of Commission meetings, chronological files, press 
releases, and the Commission's final report.
    19. Armed Forces Retirement Home, Agency-wide (N1-231-00-1, 4 
items, 4 temporary items). Records relating to the health care of 
residents of the Armed Forces Retirement Home, including the United 
States Soldiers' and Airmen's Home and the United States Naval Home. 
Included are such records as forms, reports, x-rays, and laboratory 
findings. Also included are electronic copies of documents created 
using electronic mail and word processing.
    20. Environmental Protection Agency, Agency-wide (N1-412-99-12, 2 
items, 2 temporary items). Agendas, meeting minutes, reports, and other 
records relating to internal agency committees and non-rulemaking work 
groups, including electronic copies of documents created using 
electronic mail and word processing. The schedule makes minor changes 
in the disposition instructions for recordkeeping copies of these 
files, which were previously approved for disposal.
    21. Environmental Protection Agency, Agency-wide (N1-412-99-10, 9 
items, 7 temporary items). Electronic and paper records relating to the 
agency's responsibility under its acid rain program to monitor the 
emissions of utility plants and the compliance by the utilities with 
the Clean Air Act. Software associated with three electronic systems is 
proposed for disposal. Electronic data and related documentation for an 
electronic system used to document authorizations to emit sulfur 
dioxide are proposed for disposal as are the data and documentation for 
a system pertaining to acid rain. The documentation and electronic data 
associated with the Emissions Tracking System are proposed for 
permanent retention. This electronic system tracks emissions from 
utilities under the acid rain program.
    22. Federal Energy Regulatory Commission, Agency-wide (N1-138-99-4, 
3 items, 3 temporary items). Records relating to planning, 
administering, and conducting management studies and surveys. Files 
pertain to such subjects as staffing levels, turnover rates, reference 
room operations, and duplicating services. Included are final reports, 
briefing material, work papers, and project plans. Also included are 
electronic copies of documents created using

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electronic mail and word processing. Recordkeeping copies of files 
relating to substantive organizational changes were previously approved 
for permanent retention.
    23. Federal Retirement Thrift Investment Board, Office of General 
Counsel (N1-474-00-1, 3 items, 3 temporary items). Electronic copies of 
documents created using electronic mail and word processing that 
pertain to legal opinions. This schedule also proposes for disposal an 
electronic file that contains digests and scanned images of legal 
opinions and provides for a reduction in the retention period for 
recordkeeping copies of these opinions, which were previously approved 
for disposal.
    24. National Archives and Records Administration, Agency-wide (N1-
64-00-6, 6 items, 6 temporary items). Century Date Conversion (Y2K) 
policy, planning, and implementation records. Included are such records 
as project plans, minutes of meetings, decision documents, continuity 
and contingency plans, documents relating to specific applications and 
systems reviewed, implementation plans, budget files, and Inspector 
General inquiries. Also included are electronic copies of documents 
created using electronic mail and word processing.

    Dated: April 4, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services, Washington, DC.
[FR Doc. 00-8781 Filed 4-7-00; 8:45 am]
BILLING CODE 7515-01-P