[Federal Register Volume 65, Number 67 (Thursday, April 6, 2000)]
[Notices]
[Pages 18103-18105]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-8586]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission (FCC or Commission).

ACTION: Notice of new privacy act systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, (5 U.S.C. 552a), the FCC is adding a new Systems of Records, 
OMD-9, ``Commission Registration System'' (``CORES''). The FCC will use 
the records contained in FCC/OMD-9 to link payments to licensing 
records of the Federal Communications Commission. The functions in this 
Systems of Records will be performed by the Office of the Managing 
Director (OMD), Associate Managing Director-Financial Operations (AMD-
FO). This notice meets the requirement documenting the change in the 
Commission's system of records, and provides the public, Congress, and 
the Office of Management and Budget (OMB) an opportunity to comment.

DATES: Any interested person may submit written comments concerning the 
routine uses of this system on or before May 8, 2000. The Office of 
Management and Budget (OMB), which has oversight responsibility under 
the Privacy Act to review these systems, may submit comments on or 
before May 16, 2000. These proposed systems shall be effective on May 
16, 2000 unless the FCC receives comments that require a contrary 
determination. The Commission will publish a document in the Federal 
Register notifying the public if any changes are necessary. As required 
by 5 U.S.C. 552a(o) of the Privacy Act, the FCC will submit reports on 
these two new Systems of Records to both Houses of Congress.

ADDRESSES: Address comments to Les Smith, Performance Evaluation and 
Record Management, Room 1-A804, Federal Communications Commission, 445 
12th Street, SW, Washington, DC 20554, or via the Internet at 
[email protected].

FOR FURTHER INFORMATION CONTACT: Les Smith, Performance Evaluation and 
Records Management, Room 1-A804, Federal Communications Commission, 445 
12th Street, SW, Washington, DC 20554 or via the Internet at 
[email protected] or Mary Linda Norman, AMD-Financial Operations, Federal 
Communications Commission, at (202) 418-1936 or via the Internet at 
[email protected].

[[Page 18104]]


SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, 5 
U.S.C. 552a(e)(4), this document sets forth notice of the proposed 
system of records maintained by the FCC. This notice is a summary of 
more detailed information which may be viewed at the location given in 
the ADDRESSES section above. The purpose of maintaining FCC/OMD-9, 
``Commission Registration System'' (``CORES''), is to enable the Office 
of the Managing Director, AMD-Financial Operations, to use the records 
contained on the CORES form to maintain the required accounts 
receivable and to collect fines and debts due the Federal 
Communications Commission. This information also assures that the 
individuals, or the entities which they represent, receive any refunds 
due.
FCC/OMD-9 ``Commission Registration System'' (``CORES'').

SYSTEM NAME:
    Commission Registration System (``CORES'').

SYSTEM LOCATION:
    Financial Operations Group, Associate Managing Director-Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW, Room 1-A625, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Records in this system include information on individuals (acting 
on their own behalf or on behalf of a corporate entity) who are doing 
business with the Federal Communications Commission. The FCC 
Registration Number will be assigned by the Commission Registration 
System (CORES). The Registration Number will be required for anyone 
doing business with the Commission (feeable) after December 31, 2000 to 
ensure that they receive any refunds due, to service public inquiries, 
and to comply with the Debt Collection Improvement Act of 1996.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include: Names; Address(es); Social Security 
Numbers (SSN); Taxpayer Identification Numbers (TIN); FCC Registration 
Numbers (FRN); Business entity type (person or company); Telephone 
number(s); Fax number(s); E-mail address(es); and Addresses of 
individuals or entities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Communications Act of 1934, as amended, Sections 8 and 9 and the 
Debt Collection Improvement Act of 1996, Pub. L. 104-134.

PURPOSE(S):
    The primary uses of the records contained on this form are to 
maintain required accounts receivable, and collect fines and debts due 
the Federal Communications Commission. This information also assures 
that the individuals, or the entities which they represent, receive any 
refunds due.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, State, or local 
agency responsible for investigating or prosecuting a violation, or for 
enforcing or implementing the statute, rule, regulation or order.
    2. A record from this system may be disclosed to request 
information from a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement such as licenses, if necessary, 
to obtain information relevant to a FCC decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    6. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    7. The United States, the Commission, a component of the 
Commission, or, when represented by the Government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    8. The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    9. A record from this system of records which concerns information 
on past due debts to the Federal Government may be disclosed to the 
Department of the Treasure, Financial Management Service, other federal 
agencies and/or your employer to offset your salary, IRS tax refund, or 
other payments to collect that debt.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper files, computer printout, and 
magnetic tape.

RETRIEVABILITY:
    By name and/or type of transaction; Processing number; Social 
Security Number; Taxpayer Identification Number; FCC Registration 
Number; Employer Identification Number; or Sequential number.

SAFEGUARDS:
    Records are located in secured metal file cabinets, metal vaults, 
and in metal file cabinets in secured rooms or secured premises, with 
access limited to those individuals whose official duties required 
access. Electronic record files are secured by passwords which are 
available only to authorized personnel whose duties require access.

RETENTION AND DISPOSAL:
    Retained for two years following the end of the current fiscal 
year; then transferred to the Federal Records Center and destroyed when 
6 years and 3 months old.

SYSTEM MANAGER(S) AND ADDRESS:
    Financial Management Division, Associate Managing Director--
Financial Operations (AMD-FO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW, Room 1-
A625, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURE:
    Same as above.

RECORD SOURCE CATEGORIES:
    Subject individual; Federal Reserve Bank; FCC CORES forms files; 
and Attorney-at-Law of the subject individual.


[[Page 18105]]


Federal Communications Commission.
Magalie Roman Salas,
Secretary.
[FR Doc. 00-8586 Filed 4-5-00; 8:45 am]
BILLING CODE 6712-01-P