[Federal Register Volume 65, Number 62 (Thursday, March 30, 2000)]
[Notices]
[Pages 16976-16977]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-7802]


-----------------------------------------------------------------------

OFFICE OF MANAGEMENT AND BUDGET


Privacy Act of 1974; Revisions to the Existing System of Records

AGENCY: Office of Management and Budget, Executive Office of the 
President.

ACTION: Proposed revisions to an existing system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of Management and Budget (OMB) is deleting from its 
inventory eleven systems of records because the information is no 
longer maintained by OMB due to organizational changes. An additional 
three systems of records will be updated to more accurately reflect 
position titles, addresses, and descriptions of the systems.

DATES: This proposed action will be effective without further notice on 
March 30, 2000, unless comments are received which result in a contrary 
determination.

ADDRESSES: Darrell A. Johnson, Freedom of Information Act Officer, 
Office of Management and Budget, New Executive Office Building, 
Washington, DC 20503. Comments up to three pages in length may be 
submitted via facsimile to (202) 395-3952. Electronic mail comments may 
be submitted via Internet to [email protected]. Please include the 
full body of electronic mail comments in the text and not as an 
attachment. Please include the name, title, organization, postal 
address, and E-mail address in the text of the message.

FOR FURTHER INFORMATION CONTACT: Darrell A. Johnson, FOIA Officer, 
Office of Management and Budget, at (202) 395-5715.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
the Office of Management and Budget conducted a review of its Privacy 
Act systems of records and determined that eleven systems of records 
can be deleted from its inventory because the data is neither collected 
nor maintained by OMB. The systems of records to be deleted are: OMB/
SPD/01, ``Clearance Office Information System''; FAI-1, ``Federal 
Procurement and Logistics Personnel Information System''; FAI-2, 
``Individual Credentialing Services Program''; OMB/LIBRY/01, ``Library 
Circulation System''; OMB/BUDGO/01, ``Payroll and Leave Records''; OMB/
BUDGO/03, ``Personnel Summary''; OMB/BUDGO/04, ``Professional Staff 
Roster''; OMB/RECDS/01, ``Researcher Request File''; OMB/ADSER/01, 
``Staff Directory Card''; OMB/BUDGO/02, ``Staff Travel Records''; and 
OMB/CAVAD/01, ``Veterans Education and Training Load Model.'' In 
addition, three other systems of records in OMB's inventory are being 
revised to incorporate address and title changes as well as to update 
descriptions of the systems and other data. These three systems are 
OMB/LEGIS/01, ``Private Relief Legislation''; OMB/PERSL/01, 
``Recruiting and Applicant Records''; and OMB/ADSER/02, ``Staff Parking 
Application File'', and are published in their entirety. One of the 
revisions is the deletion from the routine use description of 
disclosures that are made internally within OMB. Those disclosures will 
continue to be made, but are authorized by 5 U.S.C. 552a(b)(1).

Robert L. Nabors II,
Executive Secretary and Assistant Director for Administration.
    For the reasons discussed in the preamble, OMB is updating three 
systems of records which are being printed in their entirety as shown 
below.
OMB/LEGIS/01

System name:
     Private Relief Legislation.

Security classification:
     None.

System location:
     Legislative Information Center, Office of Management and Budget, 
New Executive Office Building, 725 17th St., NW, Washington, DC 20503.

Categories of individuals covered by the system:
     Individuals who are the subject of proposed or enacted private 
relief legislation.

Categories of records in the system:
     The information contained in these records consists of only those 
private relief bills requiring Office of Management and Budget review 
as specified in OMB Circular No. A-19, Revised September, 1979. The 
information maintained may include copies of a draft bill proposed by 
an agency as defined in the Circular, copies of bills introduced in the 
Congress, and if applicable, Congressional committee reports, agency 
memorandums and letters, OMB memoranda and letters, and other documents 
as may be needed in connection with the legislative coordination and 
clearance process. Certain individual records may also contain 
correspondence from and to the individual about whom the information is 
maintained.

Authority for maintenance of the system:
     Office of Management and Budget Circular No. A-19, Revised 
September, 1979.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     Disclosure may be made to a congressional office from the record 
of an individual in response to an inquiry from the congressional 
office made at the request of that individual.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     The records are stored in an electronically powered rotary file.

Retrievability:
     Information is retrieved by name of individual, bill number, or 
private law number.

Safeguards:
     Access to the building is controlled and monitored by security 
personnel. Access to the records is limited to those whose official 
duties require access to the information.

Retention and disposal:
     Permanent records are maintained on private relief bills 
introduced during the current and prior two sessions of Congress and 
then transferred to the National Archives.

System manager(s) and address:
     Supervisory Legislative Research Assistant, Legislative 
Information Center, Office of Management and Budget, New Executive 
Office Building, 725 17th St, NW, Washington, DC 20503.

Notification procedure:
     If you wish to determine whether a record exists regarding you in 
the systems of records, contact the Freedom of Information Act Officer, 
Office of Management and Budget, New Executive Office Building, 725 
17th Street NW, Washington, DC 20503.

Record access procedures:
     See Notification procedure.

Contesting record procedures:
     See Notification procedure.

Record source categories:
     See ``Categories of records in the system.''

[[Page 16977]]

Systems exempted from certain provisions of the act:
     Not applicable.
OMB/ADSER/02

System name:
     Staff Parking Application File.

Security classification:
     None.

System location:
     Administration Office, Office of Management and Budget, New 
Executive Office Building, 725 17th Street NW, Washington, DC 20503.

Categories of individuals covered by the system:
     OMB employees requesting a parking permit or joining a carpool.

Categories of records in the system:
     The system contains completed OMB Form 73 submitted by OMB 
employees who desire a parking permit. The form contains the following 
information on person making the application: Name, office or division, 
room number, telephone extension, home address, home telephone number, 
zip code, and make of car. For each rider the following information is 
recorded, name, home address, and work location and office phone 
number.

Authority for maintenance of the system:
     Federal Property Management Regulation (FPMR) 41 CFR 101-20.104 
and Office of Management and Budget Office Memorandum No. 91-14.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Forms are maintained in a file cabinet.

Retrievability:
     Records are kept by type of parking permit issued and by name. 
Access is limited to the Associate/Assistant Director for 
Administration, staff of the Administrative Services section, staff who 
wish to join a carpool, and upon request, the individual to which the 
information pertains.

Safeguards:
     Access to the building is controlled and monitored by security 
personnel. Access to the records is limited to those whose official 
duties require access to the information.

Retention and disposal:
     Records are retained and disposed of in accordance with the 
National Archives and Records Administration records schedule.

System manager(s) and address:
     Associate/Assistant Director for Administration, Office of 
Management and Budget, Old Executive Office Building, 17th and 
Pennsylvania Ave. NW, Washington, DC 20503.

Notification procedure:
     If you wish to determine whether a record exists regarding you in 
the systems of records, contact the Freedom of Information Act Officer, 
Office of Management and Budget, New Executive Office Building, 725 
17th Street NW, Washington, DC 20503.

Record access procedures:
     See Notification procedure.

Contesting record procedures:
     See Notification procedure.

Record source categories:
     See ``Categories of records in the system.''

Systems exempted from certain provisions of the act:
     Not applicable.
OMB/PERSL/01

System name:
     Recruiting Records.

Security classification:
     None.

System location:
     Administration Office, Office of Management and Budget, New 
Executive Office Building, 725 17th St. NW, Washington, DC 20503.

Categories of individuals covered by the system:
     Persons identified through OMB's recruitment program have applied 
or who have been referred for employment consideration for a 
internship, summer employment or a permanent position.

Categories of records in the system:
     These records contain information relating to the education and 
training; appraisal of potential; honors, awards, or fellowships; and 
home address of these persons and is obtained from resumes provided by 
the applicants.

Authority for maintenance of the system:
    Title 5, U.S.C. Section 3109, 3301, 3302, 3304, 3309, 3318, 3319, 
and Executive Orders 10577 and 11103.

Routine uses of records maintained in the system,
    Including categories of users and the purpose of such uses:
    a. Office of Personnel Management (OPM) to the extent the 
information is relevant to OPM's decision on a OMB request.
    b. A congressional office in response to an inquiry from the 
congressional office made at the applicant's request.
    c. A requesting Federal agency, Commission or other public office 
if that applicant has indicated to OMB that he or she is available for 
referral to other agencies for consideration.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    Individual records are indexed by name, by school, by area of 
interest, and by the type of appointment the applicant is seeking.

Safeguards:
    Access to and use of the system and its records is limited to 
selected OMB staff whose official duties require having access. Files 
are kept in the OMB Administration Office and in the EOP computer 
center. Both facilities are locked and alarmed. Only OMB staff involved 
in recruiting or hiring personnel have access to this data.

Retention and disposal:
    Records are retained and disposed of in accordance with the 
National Archives and Records Administration records schedule.

System manager(s) and address:
    Associate/Assistant Director for Administration, Office of 
Management and Budget, Old Executive Office Building, 17th and 
Pennsylvania Ave. NW, Washington, DC 20503.

Notification procedure:
    If you wish to determine whether a record exists regarding you in 
the systems of records, contact the Freedom of Information Act Officer, 
Office of Management and Budget, New Executive Office Building, 725 
17th Street NW, Washington, DC 20503.

Record access procedure:
    See Notification procedure.

Contesting record procedures:
    See Notification procedure.

Record source categories:
    See ``Categories of records in the system.''

Systems exempted from certain provisions of the act:
    Not applicable.

[FR Doc. 00-7802 Filed 3-29-00; 8:45 am]
BILLING CODE 3110-01-U