[Federal Register Volume 65, Number 60 (Tuesday, March 28, 2000)]
[Notices]
[Pages 16394-16395]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-7509]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: General Services Administration.

ACTION: Notice of a new system of records subject to the Privacy Act of 
1974.

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SUMMARY: The General Services Administration (GSA) is providing notice 
of the establishment of a new system of records, Child Care Subsidy 
(GSA/ChildCare-1). The new system will collect family income data from 
GSA employees for the purpose of determining their eligibility for 
child care subsidies, and the amounts of the subsidies. It also will 
collect information from the employees' child care provider(s) for 
verification purposes, e.g., that the provider is licensed. Collection 
of data will be by subsidy application forms submitted by employees.

DATES: Comments on the new system must be provided April 27, 2000. The 
system will become effective without further notice on April 27, 2000, 
unless comments dictate otherwise.

ADDRESSES: Address comments to: General Services Administration, Office 
of Child Care (D), 1800 F Street, NW, Washington, DC 20405; or to GSA 
Privacy Act Officer, General Services Administration, CAI, 1800 F 
Street, NW, Washington, DC 20405.

FOR FURTHER INFORMATION CONTACT: The Office of Child Care, at the above 
address, or telephone (202) 208-5119.
GSA/Childcare-1

System name:
GSA Child Care Subsidy.
System location:
    This system of records is maintained by the Office of Child Care 
(D), 1800 F Street, NW, Washington, DC.

Categories of individuals covered by the system:
    The individuals in the system are employees of the General Services 
Administration who voluntarily apply for child care subsidies.

Categories of records in the system:
    Application forms for child care subsidy containing personal 
information, including employee (parent) name, Social Security Number, 
grade, home and work numbers addresses, telephone numbers, total 
income, number of dependent children, and number of children on whose 
behalf the parent is applying for a subsidy; information on child care 
providers used, including name, address, provider license number and 
State where issued, tuition cost, and provider tax identification 
number; and copies of IRS Form 1040 and 1040A for verification 
purposes.

Authority for maintenance of the system:
    Pub. L. 106-58 and E.O. 9397.

Purpose(s):
    To establish and verify GSA employees' eligibility for child care 
subsidies in order for GSA to provide monetary assistance to its 
employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from this system may be disclosed as a routine use:
    a. To the Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, where the General Services Administration becomes 
aware of a violation or potential violation of civil or criminal law or 
regulation.
    b. To a Member of Congress or to a congressional staff member in 
response to a request for assistance from the Member by the individual 
of record.

[[Page 16395]]

    c. To another Federal agency or to a court when the Government is 
party to a judicial proceeding before the court.
    d. To the Office of Personnel Management or the General Accounting 
Office when the information is required for evaluation of the subsidy 
program.
    e. To an expert, consultant, or contractor (including employees of 
the contractor) of GSA if necessary to further the implementation and 
operation of this program.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    By name; may also be cross-referenced to Social Security Number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable metal file cabinets or secured rooms. Electronic records 
are protected by the use of passwords.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2) and 
authorized GSA records schedules.

System manager(s) and address:
    Associate Administrator for Child Care (D), General Services 
Administration, 1800 F St., NW, Washington, DC 20405.

Notification procedure:
    Individuals may submit a request on whether a system contains 
records about them to: Associate Administrator for Child Care (D), 
General Services Administration, 1800 F St., NW, Washington, DC 20405.

Record access procedures:
    Requests from individuals for access to their records should be 
addressed to the system manager.

Contesting record procedures:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published in the Federal Register, 41 CFR part 105-64.

Record source categories:
    Information is provided by GSA employees who apply for child care 
subsidies. Furnishing of the information is voluntary.

    Dated: March 21, 2000.
Daniel K. Cooper,
Director, Administrative Services Division.
[FR Doc. 00-7509 Filed 3-27-00; 8:45 am]
BILLING CODE 6820-34-M