[Federal Register Volume 65, Number 56 (Wednesday, March 22, 2000)]
[Notices]
[Pages 15370-15373]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-7057]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
8, 2000. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape,

[[Page 15371]]

and other media. To control this accumulation, agency records managers 
prepare schedules proposing retention periods for records and submit 
these schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Office of the Inspector General (N1-509-
00-6, 15 items, 15 temporary items). Correspondence files relating to 
administration, planning and management, auditing, investigations, and 
inspections. Also included are electronic copies of documents created 
using word processing and electronic mail.
    2. Department of Defense, Defense Logistics Agency (N1-361-98-3, 5 
items, 4 temporary items). Records relating to organization and 
functions evaluations, including Department of Defense Inspector 
General evaluation and audit records, General Accounting Office 
reports, and other evaluation records. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of master sets of evaluation policy development 
and implementation records are proposed for permanent retention.
    3. Department of Energy, Pittsburgh Naval Reactors Office (N1-434-
99-3, 18 items, 18 temporary items). Paper, electronic, and microform 
records relating to naval nuclear reactor research and the shipment of 
nuclear reactor materiel. Included are reports, correspondence, test 
records, bills of lading, escort logs, and radiological surveys. Also 
included are electronic copies of records created using electronic mail 
and word processing. Records relating to significant research and 
development projects were previously approved for permanent retention.
    4. Department of Housing and Urban Development, Agency-wide (N1-
207-99-1, 9 items, 3 temporary items). Audit case files, including 
correspondence, memoranda, work papers, and electronic copies of 
records created using electronic mail and word processing. Significant 
audit files will be evaluated for permanent retention on a case by case 
basis. Records proposed for permanent retention date from the period 
1954-1977 and include files that relate to such matters as projects in 
small towns, equal housing opportunity programs, new community 
programs, and metropolitan and suburban development.
    5. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-1, 23 items, 22 temporary 
items). Records accumulated by the Office of Information Technology. 
Included are such records as electronic records systems used to 
maintain information concerning agency files in all media, information 
security program files, chronological files of correspondence with the 
Federal National Mortgage Association, financial submissions in paper 
and electronic formats from government-sponsored enterprises, files 
relating to the operation of agency local area networks, and an 
electronic system containing data on assets and liabilities of 
government-sponsored enterprises. Also included are electronic copies 
of records created using electronic mail and word processing. Agency 
directives, operating manuals, and other procedural issuances are 
proposed for permanent retention.
    6. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-2, 10 items, 7 temporary 
items). Records of the Office of General Counsel. Included are such 
records as an electronic tracking system used to check the status of 
ongoing projects and cases, legal opinions and subject files relating 
to routine or inconsequential matters, and electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of significant legal opinions, subject files 
pertaining to substantive matters, and public rulemaking files are 
proposed for permanent retention.
    7. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-3, 2 items, 2 temporary items). 
Assessment calculation files relating to semi-annual assessments of 
government-sponsored enterprises for funds appropriated to the agency 
from Congress. Included are electronic copies of documents created 
using electronic mail and word processing.
    8. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-4, 7 items, 5 temporary items). 
Records of the Office of Policy Analysis and Research relating to the 
compensation received by government-supported enterprise executives and 
to requests for information concerning agency Notices of Proposed 
Rulemaking. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
subject files and quarterly reports to the Department of Housing and 
Urban Development are proposed for permanent retention.
    9. Department of Justice, Federal Bureau of Prisons (N1-129-00-2, 4 
items, 4 temporary items). Special Investigative Supervisor program 
records. Included are files on inmates requiring close observation, 
memoranda documenting incidental staff contact with released inmates, 
photographs of inmates, and electronic copies of documents created 
using electronic mail and word processing.
    10. Department of Justice, Federal Bureau of Prisons (N1-129-00-6, 
9 items, 9 temporary items). Case management records that include such 
files as inmate monitoring logs, paper and electronic pay records, 
telephone system records, listings of inmates housed separately from 
the general population, staff meeting minutes, and

[[Page 15372]]

victim and witness logs. Also included are electronic copies of 
documents created using electronic mail and word processing.
    11. Department of Justice, Federal Bureau of Prisons (N1-129-00-9, 
5 items, 5 temporary items). Records relating to health services, 
including documentation of staff exposure to blood-borne pathogens, 
information regarding continuing staff medical education, and data 
tracking the cost of medical care provided both inside and outside of 
the correctional facility. Also included are electronic copies of 
documents created using electronic mail and word processing.
    12. Department of Justice, Federal Bureau of Prisons (N1-129-00-10, 
3 items, 3 temporary items). Records relating to employee development 
consisting of files documenting instructors' teaching qualifications 
and memoranda of understanding relating to cooperative agreements with 
other Federal agencies and local or state governmental bodies. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    13. Department of Justice, Federal Bureau of Prisons (N1-129-00-11, 
13 items, 13 temporary items). Records relating to food service 
programs. Included are such records as menus, nutrition reports, staff 
meeting minutes, survey reports, training reports, work orders, 
requisitions, inspection forms, and meal receipts. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    14. Department of Justice, Immigration and Naturalization Service 
(N1-85-99-3, 5 items, 1 temporary item). Draft decisions from 1954 
released for public review prior to their adoption that do not reflect 
final decisions and do not include public comments. Proposed for 
permanent retention are such records as policy/subject correspondence 
files, 1957-1974, correspondence pertaining to agency policy, 1929-
1944, and files relating to Hungarian refugee programs, 1956-1957.
    15. Department of the Treasury, Office of the Assistant Secretary 
for Enforcement (N1-56-00-1, 2 items, 2 temporary items). Electronic 
copies of records created using word processing and electronic mail 
that are associated with intelligence reports that relate to the 
agency's Financial Crimes Enforcement Network. This schedule also 
increases the retention period for recordkeeping copies of these files, 
which were previously approved for disposal.
    16. Department of the Treasury, Office of the Inspector General 
(N1-56-00-2, 20 items, 16 temporary items). Investigative and audit 
case files, legal opinion background files, litigation case files, 
Office of Counsel subject files, Inspector General subject files, and 
tracking systems for case files. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of legal opinions and significant investigative 
and audit case files are proposed for permanent retention.
    17. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-97-2, 8 items, 6 temporary items). Electronic systems 
relating to bank supervision activities. Included are inputs, outputs, 
master files, and system documentation for the Corporate Activities 
Information System, the Fair Housing Loan Data System, and the Shared 
National Credit System. The Institution Database, a centralized 
electronic information system relating to national banks, and the 
related system documentation are proposed for permanent retention.
    18. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-1, 5 items, 5 temporary items). Records relating to personnel 
matters, including on-the-spot awards, personnel listings, Combined 
Federal Campaign authorizations, and applications for outstanding 
scholar programs. Also included are electronic copies of documents 
created using word processing and electronic mail.
    19. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-2, 1 item, 1 temporary item). Employee exit clearance forms that 
pertain to staff separating from the agency.
    20. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-3, 4 items, 3 temporary items). Records of the Office of the 
Commissioner relating to savings bonds, including correspondence, 
circulars, internal memorandums, and specimen security receipts. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Recordkeeping copies of significant program 
files, including official issuances, press releases, and legal 
opinions, are proposed for permanent retention.
    21. Environmental Protection Agency, Pesticides Program (N1-412-00-
3, 3 items, 1 temporary item). Software associated with the Compliance 
Activity Tracking System (CATS). This electronic system contains data 
concerning state inspections of businesses that produce, sell, or use 
pesticides. The master data file for CATS and the supporting 
documentation for the system are proposed for permanent retention.
    22. Federal Communications Commission, Compliance and Information 
Bureau (N1-173-98-7, 3 items, 3 temporary items). Records relating to 
public inquiries received by the agency's telephone call center and the 
responses given, including statistical reports.
    23. Federal Communications Commission, Offices of the Chairman and 
Commissioners (N1-173-98-8, 11 items, 7 temporary items). Routine 
correspondence files including invitations and reference materials, 
staff calendars, travel schedules, working files, biographies, 
photographs, and speeches. Substantive correspondence and subject files 
of the Chairman and Commissioners and their calendars are proposed for 
permanent retention.
    24. National Archives and Records Administration, Office of the 
Inspector General (N1-64-00-4, 5 items, 5 temporary items). Audit case 
files and investigative case files relating to agency programs, 
operations, procedures, external audits of contractors and grantees, 
and employee and Hotline complaints. Included are audit reports, 
correspondence, memoranda, investigative reports, notes, attachments, 
working papers, and electronic copies of documents created using 
electronic mail and word processing. Significant investigative case 
files will be evaluated for permanent retention on a case by case 
basis.
    25. Tennessee Valley Authority, Offices of the Chairman and Board 
of Directors (N1-142-99-2, 4 items, 2 temporary items). Paper copies of 
records of the Chairman and Directors for which optical images have 
been created. Information that has been converted to optical images is 
proposed for permanent retention and will be transferred to the 
National Archives in a format that meets the requirements for archival 
records in effect at the time of transfer.
    26. Tennessee Valley Authority, Office of the Inspector General 
(N1-142-99-5, 9 items, 7 temporary items). Records generated during 
audits of agency operations and investigations of alleged violations of 
regulations and laws and of fraud, waste, and abuse are proposed for 
disposal. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping files 
pertaining to significant investigations and final reports of 
significant audits are proposed for permanent retention.


[[Page 15373]]


    Dated: March 15, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-7057 Filed 3-21-00; 8:45 am]
BILLING CODE 7515-01-P