[Federal Register Volume 65, Number 53 (Friday, March 17, 2000)]
[Notices]
[Pages 14635-14636]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-6627]


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OFFICE OF PERSONNEL MANAGEMENT


Privacy Act of 1974; Amendment to a System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice to amend a system of records.

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SUMMARY: OPM proposes to amend a system of records in its inventory of 
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended. This notice is required under the Privacy Act whenever an 
agency establishes or revises one of its systems of records (5 U.S.C. 
552a(e)(4)).

DATES: This amendment will be effective without further notice April 
26, 2000, unless comments are received that result in any changes.

ADDRESSES: Send written comments to Mary Beth Smith-Toomey, Office of 
the Chief Information Officer, Office of Personnel Management, 1900 E 
Street NW., Room 5415, Washington, DC 20415-7900.

FOR FURTHER INFORMATION CONTACT: Mary Beth Smith-Toomey, (202) 606-
8358.

SUPPLEMENTARY INFORMATION: This notice updates OPM/Internal-3, Security 
Officer Control Files, by adding a database tracking system for 
investigative reports. This tracking system will provide data on 
pending and completed schedules, types of investigations, position 
sensitivity levels, clearances granted and issues developed.

    U.S. Office of Personnel Management.
Janice R. Lachance
Director.
OPM/INTERNAL-3

System Name:
    Security Officer Control Files

System Location:
    U.S. Office of Personnel Management, Office of Contracting and 
Administrative Services, 1900 E Street NW., Washington, DC 20415-7100

Categories of Individuals Covered by the System:
    This system contains records on active, inactive and pending OPM 
employees and contractors.

Categories of Records in the System:
    The records in the system contain date of birth; social security 
number; classification as to position sensitivity; types and dates of 
investigations; investigative reports, including those from Federal law 
enforcement agencies, Department of Defense and internal inquiries; 
dates and levels of clearances; names of agencies and the reasons why 
they were provided clearance information on OPM employees and 
contractors.

Authority for Maintenance of the System Includes the Following with any 
Revisions or Amendments:
    Executive Orders 10450 and 12958.

Purpose:
    These records are used exclusively by OPM Security Officers and the 
employees of other security offices to assist them in controlling 
position sensitivity and personnel clearances.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Routine uses 1, 3, 5 and 6, of the Prefatory Statement at the 
beginning of OPM's system notices (60 FR 63075, effective January 17, 
1996) apply to the records maintained within the system. The routine 
uses listed below are specific to this system of records only.
    a. To disclose information to an agency in the executive, 
legislative, or judicial branch, or the District of Columbia 
Government, in response to its request related to issuing a security 
clearance or conducting a security or suitability investigation of an 
individual. Only information that is relevant and necessary to the 
requesting agency's decision on the matter will be released.
    b. To verify a security clearance in response to an inquiry from a 
security office of an agency in the executive legislative, or judicial 
branch, or the District of Columbia Government. Also, to provide OPM 
employees and contractors access to classified data or areas, when 
their official duties require such access.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System:
Storage:
    These records are maintained in file folders and in an automated 
data base.

Retrievability:
    These records are retrieved by name, social security number, and 
date of birth of the individual on whom they are maintained.

Safeguards:
    The disks and file folders are stored in fire-resistant safes 
contained within a secured area, in lockable metal file cabinets, or in 
secured rooms. The file folders do not leave the Security Office.

[[Page 14636]]

Retention and Disposal:
    The Security Office automated data files are retained for five 
years after the individual leaves OPM. After five years the files are 
erased. The security folders are destroyed 90 days after the employee 
leave or contractor stop working for OPM.

System Manager(s) and Address:
    Facility Services Division, Security Office, Office of Contracting 
and Administrative Services, Office of Personnel Management, 1900 E 
Street NW., Washington, DC 20415-7100.

Notification Procedure:
    Individuals wishing to determine whether this system of records 
contains information about them should contact the system manager 
indicated. Individuals must furnish the following for their records to 
be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    Record Access Procedures: Individuals wishing to request access to 
records about them should contact the system manager indicated. 
Individuals must furnish the following for their records to be located 
and identified.
    a. Full name.
    b. Date of birth.
    c. Social security number.
    An individual requesting access must also follow the OPM's Privacy 
Act regulations regarding verification of identity and access to 
records (5 CFR part 297).

    Note: Individuals must request access to background 
investigations through the Privacy Act regulations of the agency for 
which the investigation was conducted. Requests for background 
investigations maintained in the Security Office file will be 
denied.

Contesting Record Procedures:
    Individuals wishing to request amendment of their records should 
contact the system manager indicated. Individuals must furnish the 
following for their records to be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    Individuals requesting amendment must also follow the OPM's Privacy 
Act regulations regarding verification of identity and amendment of 
records (5 CFR part 297).

Record Source Categories:
    Information in this system of records is obtained from:
    a. The individuals to whom the records applies.
    b. OPM's investigative files maintained by Investigations Service.
    c. Employment information maintained by OPM's Director of Personnel 
or regional personnel offices.
    d. OPM Officials.
    e. Federal law enforcement agencies, Department of Defense, and 
through external and internal inquiries.

[FR Doc. 00-6627 Filed 3-16-00; 8:45 am]
BILLING CODE 6325-01-P