[Federal Register Volume 65, Number 44 (Monday, March 6, 2000)]
[Notices]
[Pages 11807-11808]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-5450]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 20, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Justice, United States Attorneys Offices (N1-118-
99-1, 12 items, 12 temporary items). Automated case management and 
collections systems records. Systems are used to track and maintain 
information on pending workloads and generate reports and 
correspondence. Included are such records as input documents, master 
files, outputs, systems documentation, and electronic copies of 
documents created using electronic mail and word processing. Annual 
compilations of case data accumulated by the Executive Office for 
United States Attorneys are proposed for permanent retention in 
Disposition Job N1-60-99-1 (see below).
    2. Department of Justice, Executive Office for United States 
Attorneys (N1-60-99-1, 17 items, 14 temporary items). Automated case 
management and collections systems records. Systems are used for 
statistical analysis and to generate reports and correspondence. 
Included are such records as input data forwarded from United States 
Attorneys Offices, master files, monthly and quarterly reports, systems 
documentation, and electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are such records as a subset, in electronic form, of annual national 
aggregate case data, with related systems documentation, and annual 
statistical reports.
    3. Department of Commerce, Bureau of the Census (N1-29-00-2, 62 
items, 44 temporary items). Comprehensive schedule pertaining to all 
textual and electronic records of the 2000 Decennial Census, except the 
paper questionnaire forms and Individual Census Record File which are 
proposed for disposition in Disposition Job No. N1-29-00-1. The 
schedule covers six major processes of the decennial census: Address 
list development, data collection, data capture, data processing, 
accuracy and coverage evaluations, and final Decennial Census data 
products. Also included are related program and administrative records 
such as publications and reports, Census pre-test and Dress Rehearsal 
questionnaires and related records, and contracts and related records. 
Records proposed for disposal include address lists and map update 
records, block canvassing, special place and group quarters

[[Page 11808]]

inventories, local updates to census address lists, new construction 
lists, updates or revisions to census maps in electronic format, 
update/leave questionnaires, urban update/leave questionnaires, list 
enumeration and address registers, updates and revisions to the Master 
Address File, questionnaires, maps, and address registers created for 
special enumerations, respondent data collected by telephone assistance 
and through the Internet response program, operations and control 
records, electronic images of scanned paper questionnaires and forms, 
unprocessed electronic source files of information captured from the 
electronic images, the Decennial Response File, the Census Unedited 
File, the Census Unedited File Sample, the Census Edited File, the 
Census Edited File Sample, the Accuracy and Coverage Evaluation (ACE) 
address lists, ACE telephone interview records, personal interview 
records and maps, dual system estimates, ACE support and management 
records, Census 2000 contracts and related records, census pretest and 
Dress Rehearsal records, and records created using electronic mail and 
word processing applications. Records proposed for permanent retention 
include the final Census 2000 electronic map files, the final 
electronic Decennial Master Address File and documentation, the Census 
2000 Detail File, the Hundred Percent Estimated Detail File, the Sample 
Estimated Detail File, the State Populations Totals File, the 
Redistricting Data File, the Block-Level Data File, the statistically 
corrected and uncorrected Hundred Percent Data Summary Files, the 
Sample Data Summary File, the Public Use Microdata Sample Files, the 
statistically corrected and uncorrected Congressional District Data 
Summary Files, all other final data products created for island areas 
or other special demographic or geographic enumerations, Decennial 
Census publications and reports, and Dress Rehearsal publications and 
reports.

    Dated: March 2, 2000.
Geraldine Phillips,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-5450 Filed 3-3-00; 8:45 am]
BILLING CODE 7515-01-P