[Federal Register Volume 65, Number 42 (Thursday, March 2, 2000)]
[Notices]
[Pages 11294-11295]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-5120]


-----------------------------------------------------------------------

DEPARTMENT OF EDUCATION


Privacy Act of 1974; System of Records--Federal Student Aid 
Application File (18-11-01)

AGENCY: Department of Education.

ACTION: Correction.

-----------------------------------------------------------------------

SUMMARY: The Chief Information Officer for the Department of Education 
publishes this correction to the Federal Student Aid Application File 
(18-11-01). This system was republished on June 4, 1999 (64 FR 30159) 
in response to the President's direction that agencies review system 
notices to be sure that each notice was current and accurately 
reflected how the system was used by the agency. In the process of 
converting this system of records to a newer, easier to read style, 
some of the routine uses that the Department decided to apply to all 
systems of records were dropped. This notice adds the intended routine 
uses to the system of records.

DATES: The routine uses added by this notice are effective on March 2, 
2000.

FOR FURTHER INFORMATION CONTACT: Bill Burrow, Office of Chief 
Information Officer, U.S. Department of Education, 400 Maryland Avenue, 
SW., Room 5624 Regional Office Building 3, Washington, DC 20202-4580. 
Telephone: 202-401-0250. If you use a telecommunications device for the 
deaf (TDD), you may call the Federal Information Relay Service (FIRS) 
at 1-800-877-8339.
    Individuals with disabilities may obtain this document in an 
alternate format (e.g., Braille, large print, audiotape, or computer 
diskette) on request to the contact person listed in the preceding 
paragraph.

SUPPLEMENTARY INFORMATION:

General

    In a memorandum dated May 14, 1998, President Clinton directed 
executive departments and agencies (agencies) to conduct a thorough 
review for accuracy and completeness of all agency systems of records. 
He directed agencies to make sure that the routine uses continue to be 
necessary and compatible with the purposes for which they were 
collected.
    On June 4, 1999, 64 FR 30105, the Department republished virtually 
all of its systems of records, including this system of records, in 
response to the President's memorandum. In that notice, the Department 
committed to using standard routine uses for all its revised systems. 
Unfortunately, the standard routine use for research was omitted from 
the Federal Student Aid Application File (18-11-01), due to technical 
errors. This notice adds this and other standard routine uses to that 
system of records. ED needs the research routine use in this system of 
records so that ED may conduct research on the extent to which 
applicants inaccurately report income needed to determine eligibility 
for various forms of student financial assistance. These routine uses 
do not affect the day-to-day operation of this system as its program 
specific routine uses were not affected by the technical errors.

Correction

    In the Notice of New, Amended, Altered and Deleted Systems of 
Records published in the Federal Register on June 4, 1999 (64 FR 
30105), make the following correction beginning on page 30160, in the 
first column, in the notice entitled ``Federal Student Aid Application 
File (18-11-01),'' under the heading ``Routine Uses of Records 
Maintained in the System, Including Categories of Users and Purposes of 
Such Users,'' add the following numbered paragraphs after paragraph 
(9):
    (10) Employment, Benefit, and Contracting Disclosure.
    (a) For Decisions by the Department.The Department may disclose a 
record to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement or other pertinent records, or 
to another public authority or professional organization, if necessary 
to obtain information relevant to a Department decision concerning the 
hiring or retention of an employee or other personnel action, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    (b) For Decisions by Other Public Agencies and Professional 
Organizations. The Department may disclose a record to a Federal, 
State, local, or foreign agency or other public authority or 
professional organization, in connection with the hiring or retention 
of an employee or other personnel action, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit, to the extent that the record is relevant and necessary to the 
receiving entity's decision on the matter.
    (11) Employee Grievance, Complaint or Conduct Disclosure. The 
Department may disclose a record in this system of records to another 
agency of the Federal Government if the record is relevant to one of 
the following proceedings regarding a present or former employee of the 
Department: Complaint, grievance, discipline or competence 
determination proceedings. The disclosure may only be made during the 
course of the proceeding.
    (12) Labor Organization Disclosure. A component of the Department 
may disclose records to a labor organization if a contract between the 
component and a labor organization recognized under Title V of the 
United States Code, Chapter 71, provides that the Department will 
disclose personal records relevant to the organization's mission. The 
disclosures will be made only as authorized by law.
    (13) Disclosure to the Department of Justice (DOJ). The Department 
may disclose records to the DOJ to the extent necessary for obtaining 
DOJ advice on any matter relevant to an audit, inspection, or other 
inquiry related to the programs covered by this system.
    (14) Research Disclosure. The Department may disclose records to a 
researcher if an appropriate official of the Department determines that 
the individual or organization to which the disclosure would be made is 
qualified to carry out specific research related to functions or 
purposes of this system of records. The official may disclose records 
from this system of records to that researcher solely for the purpose 
of carrying out that research related to the functions or purposes of 
this system of records. The researcher shall be required to maintain 
Privacy Act safeguards with respect to the disclosed records.
    (15) Disclosure to the Office of Management and Budget (OMB) for 
Credit Reform Act (CRA) Support. The Department may disclose records to 
OMB as necessary to fulfill CRA requirements.

[[Page 11295]]

Electronic Access to This Document

    You may view this document, as well as all other Department of 
Education documents published in the Federal Register, in text or Adobe 
Portable Document Format (PDF) on the Internet at either of the 
following sites:

http://ocfo.ed.gov/fedreg.htm
http://www.ed.gov/news.html

To use the PDF you must have the Adobe Acrobat Reader Program with 
Search, which is available free at either of the previous sites. If you 
have questions about using the PDF, call the U.S. Government Printing 
Office (GPO), toll free, at 1-888-293-6498; or in the Washington, DC 
area at (202) 512-1530.

    Note: The official version of this document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO Access at: http://www.access.gpo.gov/nara/index.html.


    Dated: February 25, 2000.
Craig B. Luigart,
Chief Information Officer.
[FR Doc. 00-5120 Filed 2-29-00; 9:56 am]
BILLING CODE 4000-01-P