[Federal Register Volume 65, Number 42 (Thursday, March 2, 2000)]
[Notices]
[Pages 11342-11344]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-4973]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 194-2000]


Privacy Act; System of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), notice is 
given that the Federal Bureau of Prisons (Bureau) proposes to modify a 
system of records. Specifically, the ``National Institute of 
Corrections Technical Assistance Resource Persons Directory, JUSTICE/
BOP-101'' (last published on April 18, 1983, (48 FR 16556,)) has been 
re-titled, the ``National Institute of Corrections Technical Resource 
Provider Record System, JUSTICE/BOP-101.''
    This system, which will become effective 60 days from the date of 
publication, has been revised to include an expanded group of 
individuals who provide training and technical assistance to 
correctional agencies through the National Institute of Corrections 
(NIC). These individuals are now referred to as Technical Resource 
Providers (TRPs). The system is being re-titled to reflect this new 
term.
    The Bureau is further modifying the system to add a statement on 
the purpose of this system and to add new categories of records and new 
record source categories. Appropriate sections have been revised to 
reflect technological advances and new agency practices regarding the 
storage, retrieval, access, retention and disposal of records in the 
system. The system manager has been re-designated from the Technical 
Assistance Manager to the Director, National Institute of Corrections.
    The Routine Use section has been re-organized to group similar 
Routine Uses together. Two new Routine Uses have been added to allow 
for disclosure to law enforcement officials for law enforcement 
purposes and to employees and/or contractors of the National

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Archives and Records Administration and the General Services 
Administration for records management inspections pursuant to 44 U.S.C. 
2904 and 2906.
    The Office of Management and Budget (OMB), which has oversight 
responsibilities under the Privacy Act, requires that it be given a 40-
day period in which to review the system. The public, OMB, and the 
Congress are invited to send written comments to Mary Cahill, 
Management and Planning Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 (1400 National Place Building).
    A description of the modified system of records is provided below. 
In addition, in accordance with 5 U.S.C. 552a(r), the Department has 
provided a report to OMB and the Congress on the proposed modification.

    Dated: February 14, 2000.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/BOP-101

System Name
    National Institute of Corrections Technical Resource Provider 
Record System.

System Location
    Records may be retained at the National Institute of Corrections 
(NIC) headquarters in Washington, DC or in NIC field Offices, e.g., the 
NIC Academy campus currently located in Longmont, Colorado.

Categories of Individuals Covered by the System
    Individuals who have been identified and have agreed to provide 
technical and/or training assistance to state, local, tribal, foreign 
and international correctional agencies in order to strengthen and 
improve the practice of corrections. These individuals are referred to 
as Technical Resource Providers (TRPs).

Categories of Records in the System
    Records in this system include: (1) Identification and/or 
logistical information for each TRPs, including name, mailing address 
and telephone numbers; (2) resume and/or biographical information of 
each TRP, including educational and work experience; (3) program 
information concerning the subject area of expertise and descriptive 
comments provided by each TRP; and (4) records generated by the system 
listing TRPs i.e. database printouts which include information 
enumerated in (1), (2), and (3) above.

Authority for Maintenance of the System
    This system is established and maintained under the authority of 18 
U.S.C. 4352.

Purpose(s)
    Recent technological developments are making it possible for the 
National Institute of Corrections (NIC) to consolidate and automate its 
directory of individuals available to provide technical and/or training 
assistance to corrections agencies. These individuals are currently 
called Technical Resource Providers (TRPs) and the information about 
each TRP that is contained in this system assists NIC in identifying 
appropriate TRPs to staff corrections seminars and provide technical 
assistance.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses
Relevant data from this system will be disclosed as follows:
    (a) To federal agencies, and/or state, local, tribal, foreign and 
international government agencies that have a need for the information 
in the performance of their official duties.
    (b) To individuals, groups or private correction companies who 
request technical assistance and/or training in corrections.
    (c) To officials and/or contractors of federal, state, local, 
tribal, foreign and international law enforcement agencies for law 
enforcement purposes such as investigations, possible criminal 
prosecutions, civil court actions, and/or regulatory proceedings.
    (d) to employees and/or contractors of the National Archives and 
Records Administration and General Services Administration in records 
management inspections conducted under the authority of 44 U.S.C. 2904 
and 2906.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System
Storage
    Information maintained in the system is stored in hard copy and/or 
electronic media in NIC facilities via a configuration of personal 
computer, client/server, and mainframe systems architecture. 
Computerized records are maintained on hard disk, floppy diskettes, 
magnetic tapes and/or optical disks. Documentary records are maintained 
in manual file folders and/or index cards.

Retrievability
    Records are retrievable by identification/logistical information, 
e.g. name and address of TRP, and/or by the subject area of expertise.

Safeguards
    Information is safeguarded in accordance with Department of Justice 
and Bureau of Prisons rules and policy governing automated information 
systems security and access. These safeguard include the maintenance of 
records and technical equipment in restricted areas, e.g. locked 
offices and locked file cabinets in controlled-access buildings, and 
the required use of proper passwords and user identification codes to 
access the system. Only those NIC personnel who require access to 
perform their official duties may access the system equipment and the 
information in the system.

Retention and Disposal
    Electronic records generated by the system are retained until such 
time as the records no longer serve the purpose described by this 
system. At such time, these records may be updated and/or incorporated 
into an appropriate, published system or records with an approved 
retention schedule, or otherwise destroyed by shredding and/or 
degaussing. Documentary records are retained for eight (8) years and 
then destroyed by shredding.

System Manger(s) and Address
    Director, National Institute of Corrections, Room 5007, 320 First 
St. NW, Washington, DC 20534.

Notification Procedure
    Inquiries concerning this system should be directed to the System 
Manager listed above.

Record Access Procedures
    All requests for records may be made in writing to the Director, 
National Institute of Corrections, Room 5007, 320 First St. NW, 
Washington, DC 20534, and should be clearly marked ``Privacy Act 
Request.''

Contesting Record Procedures
    Same as above.

Record Source Categories
    Records are generated by individuals listed as a TRP, by NIC staff, 
and/or staff from other correctional and/or other law enforcement 
agencies.

[[Page 11344]]

Systems Exempted from Certain Provisions of the Act
    None.

[FR Doc. 00-4973 Filed 3-1-00; 8:45 am]
BILLING CODE 4410-CJ-M