[Federal Register Volume 65, Number 30 (Monday, February 14, 2000)]
[Notices]
[Pages 7398-7400]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-3341]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March

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30, 2000. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Defense Logistics Agency (N1-361-99-3, 3 
items, 2 temporary items). Electronic copies of documents created using 
electronic mail and word processing that are associated with materials 
accumulated by agency historians or used for historical purposes. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    2. Department of Defense, National Imagery and Mapping Agency (N1-
537-99-2, 52 items, 52 temporary items). Paper and electronic records 
relating to research and development in the systems/technology area, 
including electronic copies of documents created using electronic mail 
and word processing. Records relate to such subjects as preparation of 
budgets, project administration, evaluations of unsolicited proposals, 
systems engineering, testing, and computer support. This schedule does 
not include such records as overall program management and policy 
files, design drawings, concept papers and other documents concerning 
intelligence and geospatial extraction projects, and audiovisual 
records, which will be scheduled separately.
    3. Department of Defense, Office of the Inspector General (N1-509-
00-4, 9 items, 9 temporary items). Records relating to inspection 
procedures and administration and to inspection concept development, 
including electronic copies of documents created using electronic mail 
and word processing. Records documenting approved inspection concepts 
are to be transferred to separate inspections case files, which were 
previously approved for permanent retention.
    4. Department of Energy, National Renewable Energy Laboratory (N1-
434-99-4, 6 items, 6 temporary items). Records relating to legal 
matters. Included are attorney working files, records relating to 
standards of conduct and intellectual property, and electronic copies 
of documents created using electronic mail and word processing.
    5. Department of Health and Human Services, National Institutes of 
Health (N1-443-00-3, 28 items, 27 temporary items). Patient and other 
medical records relating to the operation of the Clinical Center, 
including electronic copies of documents created using electronic mail 
and word processing. Records relate to such matters as the collection 
and disbursement of funds donated to meet emergency needs of patients, 
blood collection and testing, laboratory findings, diagnostic 
radiology, transfusion services, the use of student volunteers, and 
medical treatment provided patients. Clinical Center protocol files, 
documenting approved proposals for the use of human subjects in 
research and related activities, are proposed for permanent retention.
    6. Department of Justice, Office of the Inspector General (N1-60-
99-11, 7 items, 5 temporary items). Records relating to audits, 
inspections, and investigations consisting of reports, correspondence, 
memoranda, and supporting work papers, including electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of final reports of audits and inspections are 
proposed for permanent retention. Record-keeping copies of historically 
significant investigation case files were previously approved for 
permanent retention.
    7. Department of Labor, Bureau of Labor Statistics (N1-257-00-2, 5 
items, 5 temporary items). Paper and electronic records relating to 
international price programs consisting of company information, 
importing and exporting data, and information on pricing. This schedule 
reduces the retention period for paper files, which were previously 
approved for disposal.
    8. Department of Labor, Employment Standards Administration (N1-
317-99-1, 16 items, 12 temporary items). Labor organization reports and 
related correspondence, investigative case files, and electronic and 
paper records associated with the Labor Organization Reporting System 
(LORS), a database which contains information extracted

[[Page 7400]]

from labor organization reports. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of historically 
significant investigative case files and LORS data in CD-ROM format, 
with related documentation. Paper copies of labor organization reports 
and related correspondence were previously approved for disposal.
    9. Department of Labor, Mine Safety and Health Administration (N1-
433-00-1, 37 items, 34 temporary items). Records relating to agency 
directives and other issuances. Included are issuances that pertain to 
administrative management, bulletins that provide information of 
interest to agency employees, and files relating to the preparation of 
issuances. Electronic copies of documents created using electronic mail 
and word processing also are included. Recordkeeping copies of manuals, 
handbooks, and other issuances that pertain to agency organization, 
policies, and procedures are proposed for permanent retention.
    10. Department of the Navy, United States Marine Corps (N1-NU-00-1, 
7 items, 7 temporary items). Field supply comprehensive analysis 
records and related logistics reports as well as environmental 
protection records relating to lead and copper control. Records include 
critiques, background information, and findings regarding supply 
problems, reports on logistical difficulties, and reports and related 
records on the control of lead and copper in water systems. Also 
proposed for disposal are electronic copies of documents created using 
electronic mail and word processing.
    11. Department of Transportation, Surface Trans-portation Board 
(N1-134-99-3, 1 item, 1 temporary item). Official tariff files relating 
to the rates and practices of carriers regarding the transportation of 
property and passengers. This schedule reduces the retention period of 
the records, which were previously approved for disposal.
    12. Environmental Protection Agency, Office of Research and 
Development (N1-412-97-4, 6 items, 5 temporary items). Applications and 
related records pertaining to the use of alternate test procedures for 
monitoring water and air pollutants. Proposed for permanent retention 
are records relating to approved alternate test procedures for 
monitoring radioactive materials.
    13. Environmental Protection Agency, Agency-wide (N1-412-00-4, 4 
items, 4 temporary items). Records associated with the Grants 
Information and Control System (GICS), including software programs, 
electronic data, ad hoc and monthly reports, and supporting 
documentation. GICS is a tracking system for financial, administrative, 
and project data for grants, interagency agreements, and cooperative 
agreements.
    14. Federal Energy Regulatory Commission, Office of Electric Power 
Regulation (N1-138-99-7, 3 items, 3 temporary items). Transmission 
Planning and Evaluation Reports, which are submitted annually by 
transmitting utilities that own or operate integrated transmission 
facilities at or above 100 kilovolts. Reports relate to transmission 
planning, constraints, and available transmission capacity. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    15. Federal Energy Regulatory Commission, Office of the Chief 
Information Officer (N1-138-98-12, 6 items, 6 temporary items). Records 
associated with the Publications and Correspondence Tracking System 
(PACTS), an automated system used to track the status of requests for 
information from the Commission's public reference room. Included are 
such records as the PACTS electronic database, reports generated from 
the database, and systems documentation.
    16. Office of Management and Budget, Cost Accounting Standards 
Board (N1-51-00-1, 1 item, 1 temporary item). Accounting disclosure 
statements accumulated during the period 1968 to 1980. Statements, 
which were submitted by contractors performing work for the Department 
of Defense, the Department of Energy, and the National Aeronautics and 
Space Administration, include information on annual total sales to the 
government and the allocation of expenses.
    17. Social Security Administration (N1-47-00-1, 47 items, 33 
temporary items). Older records accumulated by various agency 
administrative and program offices, primarily during the period 1935 to 
1945, that relate to such matters as accounting, personnel management, 
grants, information services, and disability insurance. Included are 
such records as blank survey forms, press clippings, quarterly workload 
reports, working papers and survey files used to prepare reports, 
closed state grant-in-aid reports and audits, ledgers of expenditures 
for grant-in-aid programs, grant docket files, subject files relating 
to hospital facilities, personnel subject files, and time and 
attendance files. Records proposed for permanent retention, which span 
the period 1935 to 1966, include correspondence, subject files, 
reports, and related program records of the Bureau of Public 
Assistance, the Social Security Board Information Services unit, the 
Office of Program Operations, the Office of Federal-State Relations, 
the Office of Research and Statistics, and the Office of the Actuary.
    18. Tennessee Valley Authority, Engineering Services (N1-142-97-12, 
17 items, 17 temporary items). Meteorological and precipitation data 
used to provide raw data for reports on precipitation in the Tennessee 
River Basin issued monthly and annually. Records include rain gauge 
recorder charts, observer reports and weather summaries, visibility 
data charts and reports, and records relating to equipment validation.
    19. District Courts of the United States, All District Courts (N1-
21-00-2, 1 item, 1 temporary item). Subpoenas that were issued for 
persons outside of a court's district. Such subpoenas are no longer 
accumulated by District Courts.
    20. District Courts of the United States, U.S. District Court for 
the District of Columbia (N1-21-99-1, 10 items, 6 temporary items). 
Older records dating from approximately 1899 to 1970 relating to 
hospital liens, mechanic liens, attorney grievances, appearance bonds, 
notaries, and applications from ministers seeking authority to perform 
marriages. Case files relating to persons committed to mental health 
facilities, adoptions, and guardianship are proposed for permanent 
retention.

    Dated: February 24, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-3341 Filed 2-11-00; 8:45 am]
BILLING CODE 7515-01-P