[Federal Register Volume 65, Number 27 (Wednesday, February 9, 2000)]
[Notices]
[Pages 6393-6394]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-2905]



[[Page 6393]]

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DEPARTMENT OF THE INTERIOR

Bureau of Reclamation


Privacy Act of 1974, as Amended; System of Records

AGENCY:  Bureau of Reclamation, Interior.

ACTION: Notice of major changes to a system of records.

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SUMMARY:  Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Department of 
the Interior proposes major changes to a notice describing a system of 
records managed by the Bureau of Reclamation. The system of records 
notice ``Individual Records of Issue, BOR-11'' is being revised and 
renamed ``Identification/Security Cards, WBR-11.'' The system 
description is published in its entirety below.

DATES:  This action will be effective without further notice on March 
10, 2000, unless comments are received that would result in a contrary 
determination.

ADDRESSES:  Send comments to Bureau of Reclamation, Attn: Mr. Casey 
Snyder, D-7924, Privacy Act Officer, PO Box 25007, Denver, Colorado 
80225-0007.

FOR FURTHER INFORMATION CONTACT:  Ms. Rayleen Cruz, Manager, Property 
and Office Services at (303) 445-2023.

SUPPLEMENTARY INFORMATION:  The original system of records notice 
``Individual Records of Issue, BOR-11,'' was published in the Federal 
Register on February 22, 1985, (50 FR 7391). The original system of 
records notice also covered Government parking spaces and keys issued, 
which are now covered under ``Employee Administrative Records, DOI-58.

Murlin Coffey,
Manager Property and Office Services.
INTERIOR/WBR-11

SYSTEM NAME:
    Identification/Security Cards.

SYSTEM LOCATION:
    All Bureau of Reclamation (Reclamation) offices or facilities which 
manage an identification (ID)/security system.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who have access to Reclamation's buildings and 
facilities. These include, but are not limited to, the following: 
Current and former agency employees and contractors, persons authorized 
to perform or to use services provided by Reclamation (e.g., credit 
unions, fitness centers, etc.), volunteers, and visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained on current and former agency employees and 
contractors may include the following data fields: Name; Social 
Security Number (or other personal identifier); date of birth; 
signature; image (photograph); hair color; eye color; height; weight; 
organization/office of assignment; telephone number of emergency 
contact; date and time of entry; time of exit; security access 
category; number of ID/security cards issued; and ID/security card 
issue date, expiration date, and serial number.
    Records maintained on all other individuals covered by the system 
may include any or all of the following data: Name; Social Security 
Number (or one of the following: driver's license number, ``Green 
Card'' number, Visa/Passport number, or other personal identifier); 
date and time of entry; time of exit; purpose for entry; agency point 
of contact; security access category; number of ID/security cards 
issued; and ID/security card issue date, expiration date, and serial 
number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 40 U.S.C. 486; 44 U.S.C. 3101; Presidential 
Memorandum on Upgrading Security at Federal Facilities, June 28, 1995.

PURPOSE(S):
    (1) To ensure the safety and security of Reclamation's buildings, 
facilities, and occupants. (2) To verify that all persons entering the 
buildings are authorized to enter.
    (3) To track and control ID/security cards issued to persons 
entering Reclamation buildings or facilities. Routine uses of records 
maintained in the system, including categories of users and the 
purposes of such uses:
    Disclosures outside Reclamation may be made:
    (1) To security service companies that provide monitoring and 
maintenance support for the system. (2) To the Federal Protective 
Service and appropriate Federal, State, and local law enforcement 
agencies to investigate emergency response situations or to investigate 
and prosecute the violation of law, statute, rule, regulation, order, 
or license. (3) Another Federal agency to enable that agency to respond 
to an inquiry by the individual to whom the record pertains. (4) The 
Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when: (a) One of the following is 
a party to the proceeding or has an interest in the proceeding: (i) The 
Department or any component of the Department; (ii) Any Departmental 
employee acting in his or her official capacity; (iii) Any Departmental 
employee acting in his or her individual capacity where the Department 
or the Department of Justice has agreed to represent the employee; or 
(iv) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and (b) The 
Department deems the disclosure to be: (i) Relevant and necessary to 
the proceedings; and (ii) Compatible with the purpose for which we 
compiled the information. (5) The appropriate Federal, State, tribal, 
local, or foreign governmental agency that is responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, order, or license, when we become aware of an indication of 
a violation or potential violation of the statute, rule, regulation, 
order, or license. (6) A congressional office in response to an inquiry 
to that office by the individual to whom the records pertain.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper, microfiche, or computer files.

Retrievability:
    Records are retrievable by name; Social Security Number (or other 
personal identifier); image (photograph); organization/office of 
assignment; agency point of contact; security access; category; date 
and time of entry; time of exit; and ID/security card issue date, 
expiration date, and serial number.

Safeguards:
    The records are maintained in accordance with 43 CFR 2.51.

Retention and Disposal:
    Records relating to persons covered by the system are retained in 
accordance with General Records Schedule 18, Item No. 17. Unless 
retained for specific ongoing security investigations, records are 
disposed of in accordance with appropriate Reclamation, Departmental, 
and General Records Schedules.

System Manager and Address:
    Manager, Property and Office Services (D-7900), Reclamation Service 
Center, PO Box 25007, Denver, Colorado 80225-0007.

[[Page 6394]]

Notification procedures:
    Individuals requesting notification of the existence of records on 
themselves should address their request to the appropriate 
administrative office or facility of Reclamation in which the 
individual is (or was) employed, the office or facility maintaining the 
records, or the system manager listed above. The request must be in 
writing and signed by the requester (see 43 CFR 2.60).

Record access procedures:
    Individuals requesting access to records maintained on themselves 
should address their request to the appropriate administrative office 
or facility of Reclamation in which the individual is (or was) 
employed, the office or facility maintaining the records, or the system 
manager listed above. The request must be in writing and signed by the 
requester (see 43 CFR 2.63).

Contesting records procedures:
    A petition for amendment must be in writing and signed by the 
requester. It should be addressed to the System Manager and must meet 
the content requirements of 43 CFR 2.71.

Record source categories:
    Individuals covered by the system, supervisors, and designated 
management officials.

[FR Doc. 00-2905 Filed 2-8-00; 8:45 am]
BILLING CODE 4310-94-P