[Federal Register Volume 65, Number 18 (Thursday, January 27, 2000)]
[Notices]
[Pages 4444-4446]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-1886]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY:  National Archives and Records Administration, (NARA).

ACTION:  Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY:  The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES:  Requests for copies must be received in writing on or before 
March 13, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES:  To request a copy of any records schedule identified in 
this notice, write to the Life Cycle Management Division (NWML), 
National Archives and Records Administration (NARA), 8601 Adelphi Road, 
College Park, MD 20740-6001. Requests also may be transmitted by FAX to 
301-713-6852 or by e-mail to [email protected]. Requesters 
must cite the control number, which appears in parentheses after the 
name of the agency which submitted the schedule, and must provide a 
mailing address. Those who desire appraisal reports should so indicate 
in their request.

FOR FURTHER INFORMATION CONTACT:  Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION:  Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

[[Page 4445]]

Schedules Pending

    1. Department of Health and Human Services, National Institutes of 
Health (N1-443-00-2, 2 items, 2 temporary items). Background and 
general information relating to the Loan Repayment and Scholarship 
Program, including electronic copies of documents created using 
electronic mail and word processing. The records include routine 
program announcements, procedures, instructions to evaluators, lists of 
evaluators, and compilations of application ratings. This schedule 
reduces the retention period for recordkeeping copies of these files, 
which were previously approved for disposal.
    2. Department of Labor, Office of Inspector General (N1-174-99-1, 8 
items, 8 temporary items). Records relating to audits. Included are 
audit case files dealing with internal audits of agency programs, 
grantees, and contractors. Also included is the Audit Information 
Reporting System that is used to track cases and produce periodic 
reports as well as electronic copies of documents created using 
electronic mail and word processing.
    3. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-99-5, 3 items, 3 temporary items). Software programs, 
electronic data, and supporting documentation associated with the Ann 
Arbor In-Use Test Data System (IUTD). IUTD is an electronic information 
system that organizes and stores a variety of mobile source emission 
test and associated data, primarily on passenger cars and trucks. Input 
documents and outputs were previously scheduled.
    4. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-99-6, 3 items, 3 temporary items). Soft-ware programs, 
electronic data, and supporting documentation associated with the 
Trends Report System. This electronic system compiles data from the 
Aerometric Information Retrieval System (AIRS) to provide data for the 
annual National Air Quality and Trends Report. Input documents and 
outputs were previously scheduled. Electronic data from AIRS was 
previously approved for permanent retention.
    5. Environmental Protection Agency, Agency-wide (N1-412-99-17, 2 
items, 2 temporary items). Records relating to research and development 
programs involving multilateral organizations such as the United 
Nations Environmental Program and the World Health Organization. Files 
include correspondence, meeting minutes, conference documentation, and 
electronic copies of records created using electronic mail and word 
processing.
    6. Environmental Protection Agency, Agency-wide (N1-412-99-18, 2 
items, 2 temporary items). Records relating to reviews of contracts and 
grants and to audits. Records include correspondence, reports, and 
electronic copies of documents created using electronic mail and word 
processing.
    7. Environmental Protection Agency, Agency-wide (N1-412-99-19, 2 
items, 2 temporary items). Records relating to strategies and plans for 
announcing and disseminating agency issuances. The file for each 
issuance includes the communication/ distribution plan with comments, 
background documents, transmittal memoranda and letters, press 
releases, and Federal Register reprints. Also included are electronic 
copies of records created using electronic mail and word processing.
    8. Environmental Protection Agency, Superfund Program (N1-412-99-
23, 5 items, 2 temporary items). Paper copies of records relating to 
activities conducted at remedial sites that have been microfilmed. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are microfilm 
copies of records and paper copies of records that have not been 
microfilmed.
    9. Environmental Protection Agency, Agency-wide (N1-412-99-24, 9 
items, 9 temporary items). Criminal investigation case files and 
criminal enforcement counsel case files including electronic copies of 
documents created using electronic mail and word processing. Criminal 
investigation case files include search warrants, interview reports, 
lab analyses, indictments, plea agreements, and related records. 
Criminal enforcement counsel case files contain agency legal advice on 
specific environmental and related criminal cases managed by the agency 
or the Department of Justice as well as legal advice regarding the 
development and application of environmental criminal laws, 
regulations, and policies in general, including the management and 
functions of the agency's Office of Criminal Enforcement, Forensics, 
and Training.
    10. United States Agency for International Development, Bureau for 
Administrative Services (N1-286-00-1, 4 items, 4 temporary items). 
System data, input documents, and documentation for an electronic 
system used to provide intranet access to agency notices for agency 
personnel. Also included are electronic copies of input documents 
created using electronic mail and word processing.
    11. United States Agency for International Development, Bureau for 
Humanitarian Response (N1-286-00-2, 1 item, 1 temporary item). An 
electronic system used to provide intranet and internet access to 
current information on registered Private Voluntary Organizations 
eligible to compete for economic assistance administered by the agency.
    12. National Aeronautics and Space Administration, Agency-wide (N1-
255-00-1, 18 items, 13 temporary items). Real property records 
including construction files, work authorization packages, inventory 
reports, duplicate copies of installation master plans, and electronic 
copies of records created using electronic mail and word processing. 
Proposed for permanent retention are such records as construction files 
relating to unique facilities, maps and drawings, and installation 
master plans.
    13. National Credit Union Administration, Office of the Inspector 
General (N1-413-00-1, 7 items, 5 temporary items). Investigations of 
fraud, abuse, and violations of laws or regulations, external and 
internal agency audits, and records relating to allegations and 
complaints. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of case 
files of significant value and final audit reports are proposed for 
permanent retention.
    14. Federal Energy Regulatory Commission, Agency-wide (N1-138-00-1, 
2 items, 2 temporary items). Electronic copies of documents created 
using electronic mail and word processing relating to formal 
investigations into violations of the Natural Gas Act. Included are 
electronic copies of such records as orders instituting investigations, 
responses to orders, motions to dismiss or terminate investigations, 
applications for rehearing, and petitions to quash subpoenas. Paper 
copies of these documents were previously approved for disposal.
    15. Federal Energy Regulatory Commission, Agency-wide (N1-138-00-2, 
2 items, 2 temporary items). Electronic copies of documents created 
using electronic mail and word processing relating to formal 
investigations. Included are electronic copies of such records as 
orders instituting investigations, responses to orders, motions to 
dismiss or terminate investigations, applications for rehearing, 
petitions to quash subpoenas, and reports on fuel and energy purchase

[[Page 4446]]

practices. Paper copies of these documents were previously approved for 
disposal.
    16. Federal Energy Regulatory Commission, Office of Electric Power 
Regulation (N1-138-00-3, 3 items, 3 temporary items). Electronically 
filed copies of monthly reports submitted by electric utilities 
containing information on origin, cost, and quality of fuel received at 
generating plants. Paper copies of these documents were previously 
approved for disposal. Also included are electronic copies of documents 
created using electronic mail and word processing.
    17. Federal Energy Regulatory Commission, Office of Electric Power 
Regulation (N1-138-00-4, 3 items, 3 temporary items). Electronically 
filed copies of annual power system reports submitted by electric 
utilities containing information on generating capacity, transmission 
facilities, loads, and related information. Paper copies of these 
documents were previously approved for disposal. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    18. Federal Energy Regulatory Commission, Office of the Secretary 
(N1-138-99-8, 5 items, 5 temporary items). Records containing names of 
participants to Commission proceedings who must be provided with copies 
of documents filed in dockets. Included are an electronic database, 
outputs, systems documentation, and electronic copies of documents 
created using electronic mail and word processing.
    19. Nuclear Regulatory Commission, Office of Nuclear Material 
Safety and Safeguards (N1-431-00-13, 114 items, 80 temporary items). 
Electronic records in the Commission's Agency-wide Document Access and 
Management System (ADAMS) accumulated by the Office of Nuclear Material 
Safety and Safeguards, including electronic copies of records created 
using office automation tools and records that are used to create ADAMS 
portable document format files. The electronic recordkeeping copies of 
documents related to funding methods for financial assurance for 
decommissioning and files documenting the management and implementation 
of NRC's internal radiation protection program are proposed for 
disposal as are paper copies of these records that pre-date ADAMS. Also 
proposed for disposal are electronic record-keeping copies of case 
files (excluding decommissioning) and independent spent fuel storage 
installation docket files that are not selected for permanent 
retention, program correspondence accumulated below the Office director 
level, routine program correspondence files accumulated at all 
organizational levels, licensee mismanagement files, personnel exposure 
files, process operator license files, and case files covering 
licensees where licensing jurisdiction is transferred to a State. Paper 
copies of these records were previously approved for disposal. Records 
proposed for permanent retention include recordkeeping copies of such 
files as docket files for the disposal of high-level radioactive wastes 
in geologic repositories, docket files for the land disposal of 
radioactive wastes, uranium recovery docket files, and selected 
independent spent fuel storage installation docket files. This schedule 
also proposes minor changes in the disposition instructions for paper 
copies of such files as allegation case files, committee and conference 
records, special nuclear material docket files, international 
safeguards program office files, Part 71 safety evaluation reports and 
quality assurance files, personal dosimetry processing reports, 
regulatory history files for proposed and final rulemaking, and sealed 
source and device review files. These records were previously 
scheduled.
    20. Nuclear Regulatory Commission, Office of Congressional Affairs 
and International Programs (N1-431-00-14, 8 items, 8 temporary items). 
Electronic records in the Commission's Agency-wide Document Access and 
Management System (ADAMS) accumulated by the Office of Congressional 
Affairs and International Programs, including electronic copies of 
records created using office automation tools and records that are used 
to create ADAMS portable document format files. The electronic 
recordkeeping copies of congressional hearing testimony and transcript 
files and representation fund files are proposed for disposal as are 
paper files that pre-date ADAMS.

    Dated: January 14, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-1886 Filed 1-26-00; 8:45 am]
BILLING CODE 7515-01-P