[Federal Register Volume 65, Number 13 (Thursday, January 20, 2000)]
[Notices]
[Pages 3220-3221]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X00-30120]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to add a system of records.
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SUMMARY: The Defense Logistics Agency proposes to add an exempt system
of records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
The exemption is required for S500.30 CAAS, entitled ``DLA Incident
Investigation/Police Inquiry Files'' to protect from release
investigatory material compiled for law enforcement purposes, and
investigatory material compiled solely for the purpose of determining
suitability, eligibility, or qualifications for federal civilian
employment, military service, federal contracts, or access to
classified information
DATES: This action will be effective without further notice on
February 22, 2000, unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on January 5, 2000, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: January 13, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.30 CAAS
SYSTEM NAME:
Incident Investigation/Police Inquiry Files.
SYSTEM LOCATION:
Office of the Staff Director, Command Security, Headquarters,
Defense Logistics Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite
2533, Fort Belvoir, VA 22060-6221, and the Security Offices of the
Defense Logistics Agency Primary Level Field Activities (DLA PLFAs).
Official mailing addresses are published as an appendix to DLA's
[[Page 3221]]
compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have been the subject of a non-criminal
investigation or police inquiry into incidents occurring on DLA-
controlled facilities or installations. The system also covers
incidents at other locations that involve individuals assigned to or
employed by DLA or employed by agencies that receive security and
police force services from DLA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records contain case number, name of subject, Social Security
Number, address, telephone number, and details of the incident or
inquiry; the investigative report containing details of the
investigation, relevant facts discovered, information received from
sources and witnesses, the investigator's findings, conclusions, and
recommendations; and case disposition details.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 303(b), Oath to
Witnesses; 10 U.S.C. 133, Under Secretary of Defense for Acquisition
and Technology; and E.O. 9397 (SSN).
PURPOSE(S):
To record information related to investigations of or inquiries
into incidents under DLA jurisdiction.
The records are also used to make decisions with respect to
disciplinary action; to bar individuals from entry to DLA facilities or
installations; to evaluate the adequacy of existing physical security
safeguards; and to perform similar functions with respect to
maintaining a secure workplace.
Statistical data, with all personal data removed, may be provided
to other offices for purposes or reporting, planning, training,
vulnerability assessment, awareness, and similar administration
endeavors. Complaints appearing to involve criminal wrongdoing are
referred to the appropriate criminal investigative organization for
investigation and disposition.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, state, and local agencies that administer programs or
employ individuals involved in an incident or inquiry.
The ``Blanket Routine Uses'' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in a combination of paper and automated
form.
RETRIEVABILITY:
Record are retrieved by name of subject, subject matter, and by
case number.
SAFEGUARDS:
Records are maintained in areas assessable only to DLA personnel
who must access the records to perform their duties. The computer files
are protected with access restricted to authorized users.
RETENTION AND DISPOSAL:
Records are destroyed 5 years after date of last action; incidents
involving terrorist threats are destroyed 7 years after the incident is
closed.
SYSTEM MANAGER(S) AND ADDRESS:
Staff Director, Command Security, Headquarters, Defense Logistics
Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Individuals are required to provide name, Social Security Number,
employing activity name and address, and, if known, place of
investigation. In addition, individuals must provide either a notarized
signature or a signed and dated unsworn declaration (in accordance with
28 U.S.C. 1746) stating under penalty of perjury under U.S. law that
the information contained in the request, including their identity, is
true and correct.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries the Privacy Act
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Individuals are required to provide name, Social Security Number,
employing activity name and address, and, if known, place of
investigation. In addition, individuals must provide either a notarized
signature or a signed and dated unsworn declaration (in accordance with
28 U.S.C. 1746) stating under penalty of perjury that the information
contained in the request for access, including their identity, is true
and correct.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21,32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
Information is provided by the record subject, victims, witnesses,
and investigators.
EXEMPTION CLAIMED FOR THE SYSTEM:
Investigatory material compiled for law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of such information, the individual will be
provided access to such information except to the extent that
disclosure would reveal the identity of a confidential source.
Investigatory material compiled solely for the purpose of
determining suitability, eligibility or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this exemption has been promulgated in
accordance with requirements of 5 U.S.C. 533(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 323. For additional information
contact the Privacy Act Officer, DLA, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
[FR Doc. 1313 Filed 1-19-00; 8:45 am]
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