[Federal Register Volume 65, Number 8 (Wednesday, January 12, 2000)]
[Notices]
[Pages 1911-1912]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-706]



[[Page 1911]]

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DEPARTMENT OF THE INTERIOR

Bureau of Land Management


Privacy Act of 1974; as Amended; Revisions of Existing System of 
Records

AGENCY: Bureau of Land Management, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Bureau of Land Management (BLM), is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records notice, BLM-15, ``Correspondence.'' The revision will change 
the system location and Systems Manager.

EFFECTIVE DATES: 5 U.S.C. 552a(e)(11), requires that the public be 
provided a 30-day period in which to comment on the intended use of the 
information in the system of records. The Office of Management and 
Budget, in its Circular A-130, requires an additional 10-day period 
(for a total of 40 days) in which to make these comments. Any persons 
interested in commenting on this revised system of records may do so by 
submitting comments in writing to the BLM Privacy Act Officer, 
Information Resources Management Policy Group, U.S. Department of the 
Interior, WO520/725 LS, 1849 C Street, NW., Washington, DC 20240. 
Comments received on or before February 2, 2000, will be considered. 
The system will be effective, as proposed, at the end of the comment 
period unless comments are received which would require a contrary 
determination.

ADDRESSES: Send written comments to the BLM Privacy Act Officer, 
Information Resources Management Policy Group, U.S. Department of the 
Interior, WO-520/725 LS, 1849 C Street, NW, Washington, DC 20240. Hand 
deliver comments to the Information Resources Management Policy Group, 
Room 725, 1620 L Street, NW., Washington, DC.

FOR FURTHER INFORMATION CONTACT: Peggy Britell, Correspondence Unit, 
BLM, WO-615/406C LS, 1849 C Street, NW., Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The BLM is proposing to amend the system 
notice for BLM-15, ``Correspondence,'' to more accurately and clearly 
describe the system. The revisions also reflect changes in the system 
location and Systems Manager. Accordingly, the BLM proposes to amend 
BLM-15, ``Correspondence,'' in its entirety to read as follows:

    Dated: December 21, 1999.
Michael D. Nedd,
Deputy Assistant Director, Information Resources.
INTERIOR/BLM-15

SYSTEM NAME:
    Correspondence--Interior, BLM-15.

SYSTEM LOCATION:
    Communications Directorate, U.S. Department of the Interior, Bureau 
of Land Management, 1849 C Street, NW., Washington, DC 20240

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Public officials and private individuals who have corresponded with 
the BLM Director, and other Department of the Interior officials on BLM 
issues, and whose correspondence has been responded to by the 
Correspondence Unit.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The record contains the correspondent's name, address, and 
correspondence history, which includes subject matter, text, and 
tracking, if applicable.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan 3 
of 1950.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF 
USERS AND PURPOSES OF USES:
    The primary use of the records is to identify correspondents to the 
BLM Director and other Department of the Interior officials on BLM 
issues, and their subject matter of interest whose correspondence has 
been responded to by the Correspondence Unit. Disclosures outside the 
Department of the Interior may be made:
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings, and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.
    (5) To a Federal agency which has requested information relevant or 
necessary to its hiring or retention of an employee, or issuance of a 
security clearance, license, contract, grant, or other benefit.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer database: Paper records are maintained in folders, by 
year.

RETRIEVABILITY:
    Computer database files are retrievable by name of correspondent. 
Paper file copies are retrievable by subject matter.

SAFEGUARDS:
    Records are stored in a controlled area where access is controlled 
by a key card and is limited to BLM personnel, and maintained with 
safeguards meeting the requirements of 43 CFR 2.51, ``Assuring 
Integrity of Records.'' Paper records are maintained in folders in 
locked file cabinets. Access to computerized records requires use of 
proper passwords and user identification codes.

RETENTION AND DISPOSAL:
    Computer database-and file copies-destroyed in accordance with 
National Archives and Records Administration procedures and General 
Record Schedule 23/8.

SYSTEMS MANAGER(S) AND ADDRESS:
    Assistant Director for Communications, U.S. Department of the 
Interior, Bureau of Land Management, 1849 C Street, NW., Washington, DC 
20240

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NOTIFICATION PROCEDURE:
    To determine whether the records are maintained on you in this 
system, inquiries should be made to the Systems Manager identified 
above. A written, signed request stating that the requester seeks 
information concerning records pertaining to him/her is required. The 
request envelope and letter should be clearly marked ``PRIVACY ACT 
INQUIRY.'' (See 43 CFR 2.60 for procedures on making inquiries.)

RECORD ACCESS PROCEDURES:
    To see your records, write to the Systems Manager above. Describe 
as specifically as possible the records sought. The request envelope 
and letter should be clearly marked ``PRIVACY ACT REQUEST FOR ACCESS.'' 
A request for access must meet the content requirements of 43 CFR 2.63. 
If copies are sought, indicate the maximum you are willing to pay (43 
CFR 2.63(b)(4)).

CONTESTING RECORDS PROCEDURES:
    Follow procedures addressed in the ``Records Access Procedures'' 
section above.

RECORD SOURCE CATEGORIES:
    Correspondence responded to by the BLM Correspondence Unit.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 00-706 Filed 1-11-00; 8:45 am]
BILLING CODE 4310-84-P