[Federal Register Volume 64, Number 249 (Wednesday, December 29, 1999)]
[Notices]
[Pages 73075-73079]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-33814]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 14, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which

[[Page 73076]]

appears in parentheses after the name of the agency which submitted the 
schedule, and must provide a mailing address. Those who desire 
appraisal reports should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of the Census (N1-29-99-7, 2 
items, 1 temporary item). Duplicate copies of 1970 decennial census 
planning and management files retained in field offices for quick 
reference. Records include copies of questionnaires, directives and 
manuals, meeting notes, correspondence, and evaluation reports. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    2. Department of Commerce, Office of the Secretary and Office of 
the General Counsel (N1-40-99-1, 8 items, 6 temporary items). Files of 
the General Counsel dating from 1950 through 1968 are proposed for 
disposal. Included are routine administrative and general subject 
files, Oil Import Appeals Board case files accumulated by the 
Department's representative to the Board, working files of attorneys, 
copies of decided Civil Aeronautics Board dockets, and Business and 
Defense Services Administration (BDSA) case files documenting routine 
company audits and security investigations of firms and individuals 
performed under the provisions of the Defense Production Act. Files 
proposed for permanent retention date from 1913 to 1961 and include 
BDSA general subject files and correspondence, memorandums, and reports 
dealing with matters of domestic and international significance 
accumulated by the Office of the Secretary of Commerce.
    3. Department of Education, Office of Student Financial Assistance 
(N1-441-00-1, 9 items, 9 temporary items). Paper and electronic records 
compiled by the Institutional Participation Oversight Service during 
the evaluation of applications from institutions seeking to participate 
in student financial assistance programs authorized by Title IV of the 
Higher Education Act of 1965, as amended. Records include application 
case files for institutions, correspondence and other documents 
relating to applications and program participation agreements, 
financial statement files, audit report files, and program review 
files. Also included are electronic copies of documents created using 
electronic mail and word processing.
    4. Department of Housing and Urban Development, Office of Community 
Planning and Development (N1-207-00-1, 1 item, 1 temporary item). 
Forms, checklists, correspondence, and related materials used to 
determine if underutilized or surplus Federal property is suitable for 
leasing to organizations assisting the homeless.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
00-1, 1 item, 1 temporary item). Audiotapes of incoming telephone 
messages to the FBI captured by switchboard monitoring and recording 
systems. Tapes of messages containing no information of continuing 
value are proposed for disposal. Audiotapes with information concerning 
emergencies, threats, or criminal activity are filed in the appropriate 
case file and disposed of in accordance with the NARA-approved 
disposition instructions for the file.
    6. Department of Justice, Immigration and Naturalization Service 
(N1-85-99-6, 9 items, 8 temporary items). Records of the Office of 
Internal Audit including subject files, files concerning reviews and 
studies of agency programs, and investigative case files concerning 
allegations and investigations of employee misconduct. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Significant investigative case files are proposed for 
permanent retention.
    7. Department of Labor, Employment and Training Administration (N1-
369-00-1, 12 items, 12 temporary items). Records relating to the 
administration of the Job Training Partnership Act. Included are 
agreements, biannual state planning files, grant files, and electronic 
copies of documents created using electronic mail and word processing.
    8. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-99-9, 2 items, 2 temporary items). Emission Factors Program 
test records, including electronic copies of records created using 
electronic mail and word processing. Records consist of raw data and 
test results, which are used for the development of models for 
estimating in-use emission factors for highway vehicles.
    9. Environmental Protection Agency, Agency-wide (N1-412-99-16, 3 
items, 2 temporary items). Records accumulated pursuant to the 
Administrative Procedures Act documenting pre-regulatory and non-
regulatory risk management decisions including meeting notes and 
summaries, correspondence, press releases, reports, and public 
comments. Electronic copies of records created using electronic mail 
and office automation applications are proposed for disposal as are 
paper records that have been microfilmed. Microfilm copies are proposed 
for permanent retention. Paper records that

[[Page 73077]]

have not been microfilmed are also proposed for permanent retention.
    10. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-00-7, 3 items, 3 temporary items). Forms and related records 
verifying that motor vehicles were legally imported into the United 
States, including electronic copies of records created using electronic 
mail and word processing.
    11. National Aeronautics and Space Administration, Agency-wide (N1-
255-00-2, 6 items, 6 temporary items). Training records documenting 
employee participation in agency-required training for technical 
certification or to meet contract requirements. Records include 
rosters, correspondence, certification letters, and electronic copies 
of records created using electronic mail and word processing.
    12. Nuclear Regulatory Commission, Office of Commission Appellate 
Adjudication (N1-431-99-9, 13 items, 10 temporary items). Electronic 
records in the Commission's Agency-wide Document Access and Management 
System (ADAMS) accumulated by the Office of Commission Appellate 
Adjudication, including electronic copies of records created using 
office automation tools and records that are used to create ADAMS 
portable document format files. The electronic recordkeeping copies of 
draft memorandum and order files along with office program management 
and operational files are proposed for disposal as are paper files that 
pre-date ADAMS. Records proposed for permanent retention include 
recordkeeping copies of informational legal memoranda prepared for 
Commissioners, no-action memoranda, and legal memoranda pertaining to 
cases monitored by the Office.
    13. Nuclear Regulatory Commission, Office of the Inspector General 
(N1-431-00-1, 36 items, 25 temporary items). Electronic records in the 
Commission's Agency-wide Document Access and Management System (ADAMS) 
accumulated by the Inspector General, including electronic copies of 
records created using office automation tools and records that are used 
to create ADAMS portable document format files. The electronic 
recordkeeping copies of audit case files are proposed for disposal as 
are paper copies of these records that pre-date ADAMS. Also proposed 
for disposal are electronic recordkeeping copies of such files as 
records of committees and conferences for which NRC is not the sponsor, 
program correspondence accumulated below the Office director level, and 
routine correspondence. Paper copies of these records were previously 
approved for disposal. Electronic recordkeeping copies of public 
release versions of final investigative reports and of investigative 
documents from cases that lack historical value are proposed for 
disposal as well. Recordkeeping copies of investigative case files and 
final reports are maintained in paper form and are included in 
Disposition Job No. N1-431-00-2 (see below). Records proposed for 
permanent retention include recordkeeping copies of such files as 
program correspondence accumulated at the Office director level, 
records of committees and conferences sponsored by NRC, copies of final 
investigation reports made publicly available, and rulemaking files. 
This schedule also proposes minor changes in the disposition 
instructions for paper copies of committee and conference records, 
which were previously scheduled.
    14. Nuclear Regulatory Commission, Office of the Inspector General 
(N1-431-00-2, 5 items, 3 temporary items). Records relating to 
investigations of alleged fraud, waste, abuse, and violations of laws 
and regulations. Records proposed for disposal include investigation 
case files that lack historical value and files containing allegations 
and information of an investigative nature that do not result in formal 
investigations. Also proposed for disposal are electronic records 
created using office automation tools used to create paper records. 
Records proposed for permanent retention include paper copies of final 
investigation reports and investigation case files that pertain to high 
ranking officials, attract national or regional media attention, or 
result in congressional investigations or substantive changes in agency 
policies and procedures.
    15. Nuclear Regulatory Commission, Office of Incident Response 
Operations (N1-431-00-3, 17 items, 10 temporary items). Electronic 
records in the Commission's Agency-wide Document Access and Management 
System (ADAMS) accumulated by the Office of Incident Response 
Operations, including electronic copies of records created using office 
automation tools and records that are used to create ADAMS portable 
document format files. The electronic recordkeeping copies of 
correspondence files that document routine program development, 
management, and operational functions are proposed for disposal as are 
paper files that pre-date ADAMS. Records proposed for permanent 
retention include record-keeping copies of correspondence files that 
document policy-making decisions, significant management functions, and 
unusual occurrences or events that are highly significant or result in 
major changes in regulatory activities.
    16. Nuclear Regulatory Commission, Office of Administration (N1-
431-00-4, 105 items, 88 temporary items). Electronic records in the 
Commission's Agency-wide Document Access and Management System (ADAMS) 
accumulated by the Office of Administration, including electronic 
copies of records created using office automation tools and records 
that are used to create ADAMS portable document format files. Proposed 
for disposal are electronic recordkeeping copies of such records as 
documents published in the Federal Register, files relating to 
committees and conferences for which NRC is not the sponsor, 
correspondence files accumulated below the Office director level, and 
systems security files. Paper copies of these records were previously 
approved for disposal. Series proposed for permanent retention include 
electronic recordkeeping copies of files relating to directives, 
records relating to committees and conferences sponsored by the agency, 
and correspondence files accumulated at the Office director level. This 
schedule also proposes minor changes in the disposition instructions 
for the paper copies of several series that were previously scheduled, 
such as committee and conference records and copies of documents 
published in the Federal Register.
    17. Nuclear Regulatory Commission, Office of Enforcement (N1-431-
00-5, 44 items, 34 temporary items). Electronic records in the 
Commission's Agency-wide Document Access and Management System (ADAMS) 
accumulated by the Office of Enforcement, including electronic copies 
of records created using office automation tools and records that are 
used to create ADAMS portable document format files. The electronic 
recordkeeping copies of discrimination case files and enforcement 
action case files that lack historical value are proposed for disposal 
along with paper copies of these records that pre-date ADAMS. Also 
proposed for disposal are electronic recordkeeping copies of files 
relating to committees and conferences for which NRC is not the 
sponsor, program correspondence files accumulated below the Office 
director level, and routine correspondence files. Paper copies of these 
records were previously approved for disposal. Records proposed for 
permanent retention include recordkeeping copies of files related to 
significant enforcement actions and files relating to

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committees and conferences sponsored by NRC. This schedule also 
proposes minor changes in the disposition instructions for paper copies 
of committee and conference records, which were previously scheduled.
    18. Nuclear Regulatory Commission, Office of the Executive Director 
for Operations (N1-431-00-6, 28 items, 20 temporary items). Electronic 
records in the Commission's Agency-wide Document Access and Management 
System (ADAMS) accumulated by the Office of the Executive Director of 
Operations, including electronic copies of records created using office 
automation tools and records that are used to create ADAMS portable 
document format files. Proposed for disposal are electronic 
recordkeeping copies of files relating to committees and conferences 
for which NRC is not the sponsor, program correspondence files 
accumulated below the Office director level, and routine program 
correspondence files. Paper copies of these records were previously 
approved for disposal. Records proposed for permanent retention include 
recordkeeping copies of the Executive Director of Operation's action 
item files, files relating to committees and conferences sponsored by 
NRC, and program correspondence files accumulated at the Office 
director level. This schedule also proposes minor changes in the 
disposition instructions for paper copies of committee and conference 
records, which were previously scheduled.
    19. Nuclear Regulatory Commission, Office of the Chief Financial 
Officer (N1-431-00-7, 42 items, 31 temporary items). Electronic records 
in the Commission's Agency-wide Document Access and Management System 
(ADAMS) accumulated by the Office of the Chief Financial Officer, 
including electronic copies of records created using office automation 
tools and records that are used to create ADAMS portable document 
format files. The electronic recordkeeping copies of files that 
identify manpower, contractual, or other costs used to develop and 
support fee determinations are proposed for disposal as are paper 
copies of these records that pre-date ADAMS. Also proposed for disposal 
are electronic recordkeeping copies of working papers and background 
materials relating to budgets, records relating to committees and 
conferences for which NRC is not the sponsor, program correspondence 
files accumulated below the Office director level, and routine program 
correspondence files. Paper copies of these records were previously 
approved for disposal. Records proposed for permanent retention include 
recordkeeping copies of files relating to committees and conferences 
sponsored by NRC, program correspondence accumulated at the Office 
director level, and budget estimates and justifications. This schedule 
also proposes minor changes in the disposition instructions for paper 
copies of committee and conference records, which were previously 
scheduled.
    20. Nuclear Regulatory Commission, Office of Nuclear Reactor 
Regulation (N1-431-00-8, 86 items, 71 temporary items). Electronic 
records in the Commission's Agency-wide Document Access and Management 
System (ADAMS) accumulated by the Office of Nuclear Reactor Regulation, 
including electronic copies of records created using office automation 
tools and records that are used to create ADAMS portable document 
format files. The electronic recordkeeping copies of such files as 
licensing examinations, general correspondence concerning licensing 
matters, and files on inspections of vendor facilities are proposed for 
disposal as are paper copies of these records that pre-date ADAMS. Also 
proposed for disposal are electronic recordkeeping copies of such files 
as allegation cases, antitrust cases, records relating to committees 
and conferences for which NRC is not the sponsor, program 
correspondence accumulated below the Office director level, and files 
on applicants for licenses. Paper copies of these records were 
previously approved for disposal. Records proposed for permanent 
retention include recordkeeping copies of such files as records 
relating to committees and conferences for which NRC is the sponsor, 
program correspondence accumulated at the Office director level, 
inspection manuals, and nuclear power plant docket files. This schedule 
also proposes minor changes in the disposition instructions for paper 
copies of such files as allegation cases, reports submitted by vendors, 
and committee and conference records, which were previously scheduled.
    21. Nuclear Regulatory Commission, Advisory Committee on Reactor 
Safeguards (N1-431-00-9, 59 items, 39 temporary items). Electronic 
records in the Commission's Agency-wide Document Access and Management 
System (ADAMS) accumulated by the Advisory Committee on Reactor 
Safeguards, including electronic copies of records created using office 
automation tools and records that are used to create ADAMS portable 
document format files. The electronic recordkeeping copies of general 
files accumulated by Committee members are proposed for disposal as are 
paper copies of these records that pre-date ADAMS. Also proposed for 
disposal are electronic recordkeeping copies of personnel files on 
Committee members and consultants, records that pertain to committees 
and conferences for which NRC is not the sponsor, and nuclear power 
plant docket files. Paper copies of these records were previously 
approved for disposal. Records proposed for permanent retention include 
recordkeeping copies of meeting files, annual reports, files relating 
to regulations, and case files on individual nuclear reactors. This 
schedule also proposes minor changes in the disposition instructions 
for paper copies of such records as meeting files, personnel files, 
annual reports, and committee and conference records, which were 
previously scheduled.
    22. Nuclear Regulatory Commission, Advisory Committee on Nuclear 
Waste (N1-431-00-10, 54 items, 35 temporary items). Electronic records 
in the Commission's Agency-wide Document Access and Management System 
(ADAMS) accumulated by the Advisory Committee on Nuclear Waste, 
including electronic copies of records created using office automation 
tools and records that are used to create ADAMS portable document 
format files. The electronic recordkeeping copies of general files 
accumulated by Committee members and personnel files of consultants are 
proposed for disposal as are paper copies of these records that pre-
date ADAMS. Also proposed for disposal are electronic recordkeeping 
copies of personnel files of Committee members, records of committees 
and conference for which NRC is not the sponsor, and waste management 
licensing files. Paper copies of these records were previously approved 
for disposal. Records proposed for permanent retention include 
recordkeeping copies of such files as transcripts of Committee meetings 
and other records relating to meetings, project case files, and 
correspondence accumulated by consultants. This schedule also proposes 
minor changes in the disposition instructions for paper copies of such 
records as meeting files, project case files, committee and conference 
records, and consultant correspondence files, which were previously 
scheduled.
    23. Nuclear Regulatory Commission, Office of Investigations (N1-
431-00-11, 3 items, 3 temporary items). Logs and other records relating 
to confidential sources that provide information to the agency. Also 
included are electronic records created using office automation tools, 
including word processing

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documents and electronic mail messages, that are used to create paper 
records.
    24. Nuclear Regulatory Commission, Office of Investigations (N1-
431-00-12, 30 items, 19 temporary items). Electronic records in the 
Commission's Agency-wide Document Access and Management System (ADAMS) 
accumulated by the Office of Investigations, including electronic 
copies of records created using office automation tools and records 
that are used to create ADAMS portable document format files. 
Electronic recordkeeping copies of investigative case files that lack 
significance, routine correspondence files, and program correspondence 
accumulated below the Office director level are proposed for disposal. 
Paper copies of these records were previously approved for disposal. 
Proposed for permanent retention are recordkeeping copies of such files 
as legal interpretations, significant investigative case files, manuals 
and other records that pertain to procedures for investigations, and 
program correspondence accumulated at the Office director level. This 
schedule also proposes minor revisions in the disposition instructions 
for paper copies of such records as investigative case files and 
investigative procedures files, which were previously scheduled.
    25. United States Trade Representative, Agency-wide (N1-364-97-1, 4 
items, 4 temporary items). Word processing records for the period 1986 
to 1993 created on the Data General computer system. The records 
include spreadsheets, calendars, word processing documents restored 
from backup tapes, and backup tapes. Paper copies of monthly calendars 
of high officials were previously approved for permanent retention. 
Paper copies of word processing documents that were Federal records 
were produced and placed in the agency's official recordkeeping system, 
which was previously approved as permanent.

    Dated: December 22, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-33814 Filed 12-28-99; 8:45 am]
BILLING CODE 7515-01-P