[Federal Register Volume 64, Number 249 (Wednesday, December 29, 1999)]
[Notices]
[Pages 73020-73021]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-33698]


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DEPARTMENT OF DEFENSE

Office of the Inspector General


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.
ACTION: Notice to amend a record system.

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SUMMARY: The Office of the Inspector General, DoD proposes to amend a 
system of records in its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on January 28, 2000, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Acting Chief, Administrative Service, 
Assistant Inspector General for Administration, Information Management, 
400 Army Navy Drive, Room 410, Arlington, VA 22202-2884.
FOR FURTHER INFORMATION CONTACT: Mr. Joseph E. Caucci at telephone 
(703) 604-9786.
SUPPLEMENTARY INFORMATION: The Office of the Inspector General's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed amendment is not within the purview of subsection (r) 
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the 
submission of a new or altered system report for each system. The 
specific changes to the record system being amended are set forth below 
followed by the notice, as amended, published in its entirety.

    Dated: December 22, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-15

System name:
    Special Inquiries Investigative Case File and Control System 
(February 22, 1993, 58 FR 10213).

Changes:
* * * * *

System name:
    Delete entry and replace with `Departmental Inquiries Case System'.
* * * * *

Exemptions claimed for the system:
    Delete first paragraph and replace with `Investigatory material 
compiled for law enforcement purposes may be exempt pursuant to 5 
U.S.C. 552a(k)(2). However, if an individual is denied any right, 
privilege, or benefit for which he would otherwise be entitled by 
Federal law or for which he would otherwise be eligible, as a result of 
the maintenance of such information, the individual will be provided 
access to such information except to the extent that disclosure would 
reveal the identity of a confidential source.'
* * * * *
CIG-15

System name:
    Departmental Inquiries Case System.

System location:
    Office of the Assistant Inspector General for Departmental 
Inquiries, Office of the Inspector General, Department of Defense, 400 
Army Navy Drive, Arlington, VA 22202-2884.

Categories of individuals covered in the system:
    Individuals who provide initial complaints resulting in 
administrative investigations conducted by Office of the Assistant 
Inspector General for Departmental Inquiries (OAIG-DI) related to 
violations of laws, rules, or regulations or mismanagement, gross waste 
of funds, abuse of authority, or a danger to the public health and 
safety; subjects of administrative investigations conducted by the 
OAIG-DI; or individuals identified as having been adversely affected by 
matters under investigation by the OAIG-DI.

Categories of records in the system:
    Materials relating to allegations received and documentation 
created as a result of action by the Office of the Inspector General, 
including reports, records of action taken, and supporting 
documentation.

Authority for maintenance of the system:
    Inspector General Act of 1978 (Pub. L. 95-452), as amended; and DoD 
Directive 5106.1 (32 CFR part 376).

Purpose(s):
    To record complaints, allegations of wrongdoing, and requests for 
assistance; to document inquiries, research facts and circumstances, 
sources of information, conclusions and recommendations; to record 
actions taken and notifications of interested parties and agencies.

Routine uses of records maintained in the system including categories 
of users, and purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the OIG's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated and paper records are stored in conventional media file 
folders and personal computer.

[[Page 73021]]

Retrievability:
    Automated and paper records pertaining to administrative 
investigation cases are indexed through the use of a computerized 
cross-reference system; they may be retrieved by individual names or 
case numbers.

Safeguards:
    Records, both paper and automated, are accessible only to Office of 
the Assistant Inspector General for Departmental Inquiries personnel 
having official need therefor and are stored in locked rooms. The 
automated system is password protected, and regular back-ups of data 
are performed.

Retention and disposal:
    Automated and paper records are retained for a period of ten years 
following completion of final action.

System manager(s) and address:
    Office of the Assistant Inspector General for Departmental 
Inquiries, Office of the Inspector General, Department of Defense, 400 
Army Navy Drive, Arlington, VA 22202-2884.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief, Freedom of Information Act/Privacy Act Office, 400 Army 
Navy Drive, Arlington, VA 22202-2884.
    The request should contain the individual's full name, address, and 
Social Security Number. Requests submitted on behalf of other persons 
must include their written authorization. Provision of the Social 
Security Number is voluntary and it will be used solely for 
identification purposes. Failure to provide the Social Security Number 
will not affect the individual's rights.

Records access procedures:
    Individuals may access agency records or information about 
themselves should address written inquiries to the Chief, Freedom of 
Information Act/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-2884.
    The request should contain the individual's full name, address, and 
Social Security Number. Requests submitted on behalf of other persons 
must include their written authorization. Provision of the Social 
Security Number is voluntary and it will be used solely for 
identification purposes. Failure to provide the Social Security Number 
will not affect the individual's rights.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    Information was obtained from sources, subjects, witnesses, all 
levels of government, private businesses, and nonprofit organizations.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 312. For additional 
information contact the system manager.
[FR Doc. 99-33698 Filed 12-28-99; 8:45 am]
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