[Federal Register Volume 64, Number 238 (Monday, December 13, 1999)]
[Notices]
[Pages 69556-69571]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-32039]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice 99-155]


Privacy Act; Annual Notice and Amendment to Systems of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Annual Notice and Amendment to Systems of Records.

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SUMMARY: Each Federal agency is required by the Privacy Act of 1974 to 
publish a description of the systems of records it maintains containing 
personal information when a system is substantially revised, deleted, 
or created. In this notice, NASA provides the required information on 
all 20 of its previously published systems of records, is deleting from 
its inventory one system of records no longer being created or 
maintained, and is making several revisions to the remaining systems of 
records to provide editorial and organizational changes to NASA's 
Systems of Records which were last published in the Federal Register on 
January 28, 1998.
    The system of records which is being abolished is entitled 
``10ERMS--Executive Resources Management System'' and was previously 
published in the Federal Register on January 28, 1998. The records 
described in the 10ERMS system of records are no longer needed and will 
be destroyed in accordance with NASA's Records Retention Schedules, 
Schedule 3 Item 3.
    The Lewis Research Center (LeRC) name has been changed to the John 
H. Glenn Research Center (GRC) at Lewis Field.
    We invite public comment on this publication.

DATES: The effective date of this notice is December 13, 1999. Comments 
must be received in writing on or before January 12, 2000.

ADDRESSES: Office of the Chief Information Officer, Code AO, NASA 
Headquarters, Washington, DC 20546-0001.

FOR FURTHER INFORMATION CONTACT: Roland Ridgeway, 202-358-4485.

SUPPLEMENTARY INFORMATION: NASA currently maintains 20 systems of 
records under the Privacy Act. Each system is described and published 
in its entirety, as amended, below.
Roland M. Ridgeway, Jr.,
Acting NASA Privacy Officer.

TABLE OF CONTENTS

NASA 10ACMQ--Aircraft Crewmembers' Qualifications and Performance 
Records
NASA 10BRPA--Biographical Records for Public Affairs
NASA 10EEOR--Equal Opportunity Records
NASA 10GMVP--Government Motor Vehicle Operators Permit Records
NASA 10HABC--History Archives Biographical Collection
NASA 10HERD--Human Experimental and Research Data Records
NASA 10HIMS--Health Information Management System
NASA 10IGIC--Inspector General Investigations Case Files
NASA 10NPPS--NASA Personnel and Payroll Systems
NASA 10SCCF--Standards of Conduct Counseling Case Files
NASA 10SECR--Security Records System
NASA 10SPER--Special Personnel Records
NASA 10XROI--Exchange Records on Individuals
GRC 22ORER--Glenn Research Center Occupational Radiation Exposure 
Records
GSFC 51LISTS--Locator and Information Services Tracking System 
(LISTS)
GSFC 51RSCR--Goddard Space Flight Center Radiation Safety Committee 
Records
JSC 72XOPR--Johnson Space Center Exchange Activities Records
KSC 76RTES--Kennedy Space Center Radiation Training and Experience 
Summary
KSC 76STCS--Kennedy Space Center Shuttle Training Certification 
System (YC-04)
KSC 76XRAD--Kennedy Space Center Occupational External Radiation 
Exposure History for Nuclear Regulatory Commission Licenses

[[Page 69557]]

NASA 10ACMQ

SYSTEM NAME:
    Aircraft Crewmembers' Qualifications and Performance Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Crewmembers of NASA aircraft.

CATEGORIES OF RECORDS IN THE SYSTEM:
    System contains: (1) Records of qualification, experience, and 
currency, e.g., flight hours (day, night, and instrument), types of 
approaches and landings, crew position, type of aircraft, flight check 
ratings and related examination results, training performed, and 
medical records; (2) flight itineraries and passenger manifests; and 
(3) crewmembers' biographical information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) In cases of accident 
investigations, including mishap and collateral investigations, access 
to this system of records may be granted to Federal, State, or local 
agencies or to foreign governments; (2) to Federal, State, or local 
agencies, companies, or governments requesting qualifications of 
crewmembers prior to authorization to participate in their flight 
programs, or to Federal, State, or local agencies, companies, or 
governments whose crewmembers may participate in NASA's flight 
programs; (3) public or press releases either by prior approval of the 
individual, or in the case of public release of information from mishap 
or collateral investigation reports, pursuant to NASA regulations at 14 
CFR part 1213; and (4) standard routine uses 1 through 4 inclusive as 
set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and magnetic media.

RETRIEVABILITY:
    Records are indexed by crewmember name.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures which appear at 14 CFR 1212.605, utilizing locked file 
cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 5 years after 
crewmember separates from NASA in accordance with NASA Records 
Retention Schedules, Schedule 8 Item 32.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Aircraft Management Office, Location 1.
    Subsystem Managers: Deputy Chief, Flight Control and Cockpit 
Integration Branch, Location 2; Chief, Dryden Research Aircraft 
Operations Division, Location 3; Head, Aeronautical Programs Branch, 
Location 4; Chief, Aircraft Operations Division, Location 5; Chief, 
Aircraft Operations Office, Location 6; Chief, Flight Operations and 
Support Division, Location 7; Chief, Aircraft Operations Branch, 
Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract 
Management, Location 10; Aircraft Management Officer, Location 11 
(Locations are set forth in Appendix A).

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for requesting amendments to records and 
contesting record contents appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individuals, training schools or instructors, medical units or 
doctors.
NASA 10BRPA

SYSTEM NAME:
    Biographical Records for Public Affairs.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1, 3 through 9 inclusive, and Location 11, as set forth 
in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Principal and prominent management and staff officials, program and 
project managers, scientists, engineers, speakers, other selected 
employees involved in newsworthy activities, and other participants in 
Agency programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Current biographical information about the individuals with a 
recent photograph when available. Data items are those generally 
required by NASA or the news media in preparing news or feature stories 
about the individual and/or the individual's activity with NASA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The information contained in this system of records is compiled, 
updated, and maintained at NASA Centers for ready reference material 
and for immediate availability when required by the news media for news 
stories about the individual generally involving participation in a 
major NASA activity.
    The following are routine uses: These records are made available to 
professional societies, civic clubs, industrial and other 
organizations, news media representatives, researchers, authors, 
Congress, other agencies and other members of the public in connection 
with NASA public affairs activities.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by individual's name.

SAFEGUARDS:
    Since the records are a matter of public information, no safeguard 
requirements are necessary.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when there is 
no longer a potential for public interest in them in accordance with 
NASA Records Retention Schedules, Schedule 1, Item 40.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, NASA Newsroom, Public Affairs Division, Location 1.

[[Page 69558]]

    Subsystem Managers: Public Affairs Officer at Locations 3 through 9 
and Location 11 as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    An individual desiring to find out if a Biographical System of 
Records contains a record pertaining to him/her should call, write, or 
visit the Public Affairs Office at the appropriate NASA Center.

RECORD ACCESS PROCEDURES:
    An individual may request access to his/her record by calling, 
writing, or visiting the Public Affairs Office at the appropriate NASA 
locations. Individuals may examine or obtain a copy of their 
biographical record at any time.

CONTESTING RECORD PROCEDURES:
    The information in the record was provided voluntarily by the 
individual with the understanding that the information will be used for 
public release. The individual is at liberty at any time to revise, 
update, add, or delete information in his/her biographical record to 
his/her own satisfaction.

RECORD SOURCE CATEGORIES:
    Information in the biography of an individual in the system of 
records is provided voluntarily by the individual generally with the 
aid of a form questionnaire.
NASA 10EEOR

SYSTEM NAME:
    Equal Opportunity Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 inclusive and Location 11 as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Complaints and (2) applications for employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August 
8, 1969; EEOC Regulations, 29 CFR part 1614; MSPB Regulations, 5 CFR 
parts 1200-1202.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosures to the Equal 
Employment Opportunity Commission and the Merit Systems Protection 
Board to facilitate their processing of discrimination complaints, 
including investigations, hearings, and reviews on appeals; (2) 
responses to other Federal agencies and other organizations having 
legal and administrative responsibilities related to the NASA Equal 
Employment Opportunity Programs and to individuals in the record; (3) 
disclosures may be made to a congressional office from the record of an 
individual in response to a written inquiry from the congressional 
office made on behalf of the individual; and (4) standard routine uses 
1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    These records are indexed by the complainant's name.

SAFEGUARDS:
    Records are locked in file cabinets or in secured rooms with access 
limited to those whose official duties require access. Electronic data 
are maintained within locked areas in disk form.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 4 years after 
resolution of case, in accordance with NASA Records Retention 
Schedules, Schedule 3 Item 50/E. For Compliance Records: the Review 
files are destroyed when 7 years old and the EEO Compliance Reports are 
destroyed when 3 years old, in accordance with NASA Records Retention 
Schedules, Schedule 3 Item 50/E.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Administrator for Equal Opportunity Programs, Location 1.
    Subsystem Managers: Equal Opportunity Officer, Locations 1 and 11; 
Head, Equal Opportunity Programs Office, Location 4; Director of Equal 
Opportunity Programs at Locations 5 through 9; Locations are as set 
forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Current and former employees, applicants, NASA Center Equal 
Employment Opportunity (EEO) officers, complainants, EEO counselors, 
EEO investigators, EEOC complaints examiners, Merit System Protection 
Board officials, complaints coordinators, Associate Administrator for 
Equal Opportunity Programs.
NASA 10GMVP

SYSTEM NAME:
    Government Motor Vehicle Operators Permit Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 3 and 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NASA employees and contractor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home address, Social Security Number, physical description of 
individual, physical condition of individual, traffic record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: standard routine uses 1 through 4 
inclusive, as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Indexed by individual's name.

SAFEGUARDS:
    Records are kept in locked cabinets with access limited to those 
whose official duties require access. Room is locked during nonduty 
hours.

RETENTION AND DISPOSAL:
    Records will be maintained in Agency files and destroyed 3 years 
after permit

[[Page 69559]]

expires or holder leaves NASA in accordance with NASA Records Retention 
Schedules, Schedule 6 Item 12.

SYSTEM MANAGER(S) AND ADDRESS:
    Subsystem Managers: Transportation Officer, Location 3 and Chief, 
Transportation Branch, Location 6. Locations are as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system manager 
listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual NASA employees and individual contractor employees 
supply information on their own traffic records.
NASA 10HABC

SYSTEM NAME:
    History Archives Biographical Collection.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 1 and 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are of historical significance in aeronautics, 
astronautics, space science, and other concerns of NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical data; speeches and articles by an individual; 
correspondence, interviews, and various other tapes and transcripts of 
program activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: disclosure to scholars (historians 
and other disciplines) or any other interested individuals for research 
and to write dissertations, articles, and books, for government, 
commercial, and nonprofit publication or develop material for other 
media use.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    The records are indexed by the individual's name.

SAFEGUARDS:
    Because these records are archive material and, therefore, a matter 
of public information, there are no special safeguard procedures 
required.

RETENTION AND DISPOSAL:
    Records are retained indefinitely in Agency reference collections 
in history offices, but may be destroyed when no longer needed in 
accordance with NASA Records Retention Schedules, Schedule 1 Item 10.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Historian, Location 1.
    Subsystem Manager: Public Affairs Officer, Location 11 as set forth 
in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the system manager listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to same address as 
stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Press releases, newspapers, journals, copies of internal Agency 
records, and the individuals themselves.
NASA 10HERD

SYSTEM NAME:
    Human Experimental and Research Data Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1, 2, 5, 6, and 9, as stated in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have been involved in space flight, aeronautical 
research flight, and/or participated in NASA tests or experimental or 
research programs; civil service employees, military, employees of 
other government agencies, contractor employees, students, human 
subjects (volunteer or paid), and other volunteers on whom information 
is collected as part of an experiment or study.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data obtained in the course of an experiment, test, or research 
medical data from inflight records, other information collected in 
connection with an experiment, test, or research.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2475 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: Disclosures to other individuals or 
organizations, including Federal, State, or local agencies, and 
nonprofit, educational, or private entities, who are participating in 
NASA programs or are otherwise furthering the understanding or 
application of biological, physiological, and behavioral phenomena as 
reflected in the data contained in this system of records; and the 
standard routine use 4 as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents, electronic media, micrographic media, photographs, 
or motion pictures film, and various medical recordings such as 
electrocardiograph tapes, stripcharts, and x-rays.

RETRIEVABILITY:
    By the individual's name, experiment or test; arbitrary 
experimental subject number; flight designation; or crewmember 
designation on a particular space or aeronautical flight.

SAFEGUARDS:
    Access is limited to Government personnel requiring access in the 
discharge of their duties and to appropriate support contractor 
employees on a need-to-know basis. Computerized records are identified 
by code number and records are maintained in locked rooms or files. 
Records are protected in accordance with the requirements and 
procedures, which appear in the NASA regulations set forth in 14 CFR 
1212.605.

[[Page 69560]]

RETENTION AND DISPOSAL:
    Records are maintained in Agency files for varying periods of time 
depending on the need for use of the records and destroyed when no 
longer needed in accordance with NASA Records Retention Schedules, 
Schedule 7 Item 16, except that significant medical data will be 
handled in accordance with OPM Regulations.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, NASA Occupational Health Office, Location 1.
    Subsystem Managers: Chief Engineer, Location 2; Assistant Director 
for Life Sciences, Space and Life Sciences Directorate, Location 5; 
Director, Biomedical Operations Office, Location 6; Director, 
Management Services Office, Location 9. Locations are as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the system or subsystem manager 
named above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting and 
appealing initial determinations by the individual concerned appear at 
14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Experimental test subjects, physicians, principal investigators and 
other researchers, and previous experimental test or research records.

NASA 10HIMS
SYSTEM NAME:
    Health Information Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    In Medical Clinics/Units and Environmental Health Offices at 
Locations 1 through 15 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NASA civil service employees and applicants; other Agency civil 
service and military employees working at NASA; visitors to NASA 
Centers; onsite contractor personnel who receive job-related 
examinations, have mishaps or accidents, or come to clinic for 
emergency or first-aid treatment; space flight personnel and their 
families.

CATEGORIES OF RECORDS IN THE SYSTEM:
    General medical records of first aid, emergency treatment, 
examinations, exposures, and consultations.
    Information resulting from physical examinations, laboratory and 
other tests, and medical history forms; treatment records; screening 
examination results; immunization records; administration of 
medications prescribed by private/personal physicians; statistical 
records; examination schedules; daily log of patients; correspondence; 
chemical, physical, and radiation exposure records; other environmental 
health data; alcohol/drug patient information, consultation records; 
Employee Assistance Program records; and health hazard and abatement 
data.
    Astronauts and their families--more detailed and complex physical 
examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; Pub. L. 92-255.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Referral to private physicians 
designated by the individual when requested in writing; (2) patient 
referrals; (3) referral to the Office of Personnel Management, 
Occupational Safety and Health Administration, and other Federal 
agencies as required in accordance with the Federal agency's special 
program responsibilities; (4) referral of information to a non-NASA 
individual's employer; (5) evaluation by medical consultants; (6) 
disclosure to the employer of non-NASA personnel, information affecting 
the reliability of such officer or employee for purposes of the Mission 
Critical Space Systems Personnel Reliability Program; (7) disclosure to 
non-NASA personnel performing research, studies, or other activities 
through arrangements or agreements with NASA and for mutual benefit; 
(8) disclosure to the public of prespace flight information having 
mission impact concerning an individual crewmember, limited to the 
crewmember's name and the fact that a medical condition exists; (9) 
disclosure to the public of a summary of the space flight crew inflight 
information as it relates to mission impact, and limited to name, 
diagnosis, treatment, and prognosis; (10) disclosure to the public, 
limited to the crewmember's name and the fact that a medical condition 
exists, if a flight crewmember is, for medical reasons, unable to 
perform a scheduled public event during the time period following Space 
Shuttle landing and concluding with completion of the post space flight 
return to duty medical evaluation; (11) disclosure to the public of 
medical conditions arising from accidents, consistent with NASA 
regulations; and (12) standard routine use 4, as set forth in Appendix 
B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are in file folders, punch cards, electrocardiographic 
tapes, x-rays, microfiche, and electronic media. They are handled 
between NASA Centers by telecommunications.

RETRIEVABILITY:
    By the individual's name, date of birth, and/or Social Security 
Number.

SAFEGUARDS:
    Access limited to concerned medical environmental health personnel 
on a need-to-know basis. Computerized records are identified by code 
number, and records are maintained in locked rooms or files. Records 
are protected in accordance with the requirements and procedures, which 
appear in the NASA regulations at 14 CFR 1212.605.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed by series in 
accordance with Office of Personnel Management regulations and NASA 
Records Retention Schedules, Schedule 1 Item 126 and Schedule 8 Item 
57. Health and medical reports, summaries series at NASA Headquarters 
are destroyed 6 years after date of summary or report and copies at 
field installations are destroyed 2 years after date of summary or 
report. Space flight personnel and their families series records are 
permanent and transferred to the National Archives and Records 
Administration when 30 years old.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Occupational Health Office, Location 1.
    Subsystem Managers: Chief Occupational Safety Health and Medical 
Services at Location 2, Medical Director or Medical Administrator or 
Safety and Health Coordinator at Locations 3 through 4, and 6 through 
15 inclusive, and Chief, Medical Operations Branch, Location 5. 
Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

[[Page 69561]]

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appears in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individuals, physicians, and previous medical records of 
individuals.

NASA 10IGIC
SYSTEM NAME:
    Inspector General Investigations Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of NASA, contractors, and 
subcontractors, and others whose actions have affected NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Case files pertaining to matters including, but not limited to, the 
following classifications of cases: (1) Fraud against the Government, 
(2) theft of Government property, (3) bribery, (4) lost or stolen lunar 
samples, (5) misuse of Government property, (6) conflict of interest, 
(7) waiver of claim for overpayment of pay, (8) leaks of Source 
Evaluation Board information; (9) improper personal conduct, (10) 
irregularities in awarding contracts; and (11) computer crimes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 28 U.S.C. 535(b); 5 U.S.C. 
Appendix; 4 CFR part 91; Executive Order 11478.

PURPOSE(s):
    Information in this system of records is collected in the course of 
investigating alleged crimes and other violations of law or regulation 
that affect NASA. The information is used by prosecutors, Agency 
managers, law enforcement agencies, Congress, NASA contractors, and 
others to address the crimes and other misconduct discovered during 
investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Responding to the White House 
regarding matters inquired of; (2) disclosure to a congressional office 
from the record of an individual in response to a written inquiry from 
the congressional office made at the request of that individual; (3) 
providing data to Federal intelligence elements; (4) providing data to 
any source from which information is requested in the course of an 
investigation, to the extent necessary to identify the individual, 
inform the source of the nature and purpose of the investigation, and 
to identify the type of information requested; (5) providing personal 
identifying data to Federal, State, local, or foreign law enforcement 
representative seeking confirmation of identity of persons under 
investigations; (6) disclosing, as necessary, to a contractor, 
subcontractor, or grantee firm or institution, to the extent that the 
disclosure is in NASA's interest and is relevant and necessary in order 
that the contractor, subcontractor, or grantee is able to take 
administrative or corrective action; (7) standard routine uses 1 
through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Information is retrieved by name of the individual.

SAFEGUARDS:
    Information is kept in locked cabinets and in secured vaults and 
computer rooms. Information stored on computers is on a restricted-
access server and is protected by an official password and user 
identification. Access is limited to Inspector General personnel with 
an official need to know.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed in accordance 
with NASA Records Retention Schedules, Schedule 9 Item 23. Files 
containing information of an investigative nature but not relate to a 
specific investigation are destroyed when 5 years old. Significant case 
files are scheduled for disposition with the National Archives and 
Records Administration when closed. All other case files are destroyed 
10 years after file is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations, Location 1.
    Subsystem Managers: Assistant Inspector General for Inspections, 
Administrative Investigations and Assessments, and Advanced Technology 
Programs Manager, Location 1; Special and Resident Agents in Charge, 
Location 2, 4 through 11 inclusive, 14, 16, and 17 as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    None. System is exempt (see below).

RECORD ACCESS PROCEDURES:
    None. System is exempt (see below).

CONTESTING RECORD PROCEDURES:
    None. System is exempt (see below).

RECORD SOURCE CATEGORIES:
    Exempt.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    (1) The Inspector General Investigations Case Files systems of 
records is exempt from any part of the Privacy Act (5 U.S.C. 552a), 
EXCEPT the following subsections: (b) relating to conditions of 
disclosure; (c)(1) and (2) relating to keeping and maintaining a 
disclosure accounting; (e)(4)(A)--(F) relating to publishing a system 
notice setting forth name, location, categories of individuals and 
records, routine uses, and policies regarding storage, retrievability, 
access controls, retention and disposal of the records; (e)(6), (7), 
(9), (10), and (11) relating to dissemination and maintenance of 
records; (i) relating to criminal penalties. This exemption applies to 
those records and information contained in the system of records 
pertaining to the enforcement of criminal laws.
    (2) To the extent that there may exist noncriminal investigative 
files within this system of records, the Inspector General 
Investigations Case Files system of records is exempt from the 
following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3) 
relating to access to disclosure accounting, (d) relating to access to 
reports, (e)(1) relating to the type of information maintained in the 
records; (e)(4)(G), (H), and (I) relating to publishing the system 
notice information as to agency procedures for access and amendment and 
information as to the categories of sources of records, and (f) 
relating to developing agency rules for gaining access and making 
corrections.
    The determination to exempt this system of records has been made by 
the Administrator of NASA in accordance with 5 U.S.C. 552a (j) and (k) 
and subpart 5 of the NASA regulations appearing in 14 CFR part 1212, 
for the reason that a component of the Office of Inspector General, 
NASA, performs as its principal function activities pertaining to the 
enforcement of

[[Page 69562]]

criminal laws, within the meaning of 5 U.S.C. 552a(j)(2).

NASA 10NPPS
SYSTEM NAME:
    NASA Personnel and Payroll Systems.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 inclusive and Location 11, as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former NASA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The data contained in this system of records includes payroll, 
employee leave, insurance, labor and human resource distribution and 
overtime information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C. 
6301 et seq.; General Accounting Office's General Policies/Procedures 
and Communications Manual, Chapter 7; Treasury Fiscal Requirements 
Manual, Part III; and NASA Financial Management Manual, Sections 9300 
and 9600.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) To furnish to a third party a 
verification of an employee's status upon written request of the 
employee; (2) to facilitate the verification of employee contributions 
and insurance data with carriers and collection agents; (3) to report 
to the Office of Personnel Management (a) withholdings of premiums for 
life insurance, health benefits, and retirements, and (b) separated 
employees subject to retirement; (4) to furnish the U.S. Treasury 
magnetic tape reports and/or electronic files on net pay, net savings 
allotments and bond transmittal pertaining to each employee; (5) to 
provide the Internal Revenue Service with details of wages taxable 
under the Federal Insurance Contributions Act and to furnish a magnetic 
tape listing on Federal tax withholdings; (6) to furnish various 
financial institutions itemized listings of employee's pay and savings 
allotments transmitted to the institutions in accordance with employee 
requests; (7) to provide various Federal, State, and local taxing 
authorities itemized listings of withholdings for individual income 
taxes; (8) to respond to requests for State employment security 
agencies and the U.S. Department of Labor for employment, wage, and 
separation data on former employees for the purpose of determining 
eligibility for unemployment compensation; (9) to report to various 
Combined Federal Campaign offices total contributions withheld from 
employee wages; (10) to furnish leave balances and activity to the 
Office of Personnel Management upon request; (11) to furnish data to 
labor organizations in accordance with negotiated agreements; (12) to 
furnish pay data to the Department of State for certain NASA employees 
located outside the United States; (13) to furnish data to a consumer 
reporting agency or bureau, private collection contractor or debt 
collection center in accordance with section 3711 of Title 31 of the 
United States Code; (14) to forward delinquent debts, and all relevant 
information related thereto, to the U.S. Department of Treasury, for 
collection; (15) to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, National Directory of New Hires, part of the Federal 
Parent Locator Service (FPLS) and the Federal Tax Offset System, DHHS/
OCSE No. 09-90-0074, for the purpose of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation act (Pub. L. 104-193); and (16) standard 
routine uses 1 through 4 inclusive as set forth in Appendix B.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made 
from this system to ``consumer reporting agencies'' as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or ``private collection 
contractor'' under the Federal Claims Collection Act of 1966, as 
amended by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701, 
et seq.).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by the individual's name and/or Social Security 
Number.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures which appear in the NASA regulations at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and transferred to the 
National Personnel Records Center (NPRC) within 3 years of creation in 
accordance with NASA Records Retention Schedules, Schedule 3 Item 47. 
Records transferred to NPRC will be destroyed when 10 years old by 
NPRC.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Financial Management Division, Office of the Chief 
Financial Officer, Location 1.
    Subsystem Managers: Chief, Financial Management Division, Locations 
2, 4, 6, 7, and 8; Financial Management Officer, Location 3; Chief, 
Financial Services Branch, Location 5; Director, Financial Management 
Office, Location 9; Chief, Financial Management Office, Location 11. 
Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as identified in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained, personnel office(s), 
and the individual's supervisor.
NASA 10SCCF

SYSTEM NAME:
    Standards of Conduct Counseling Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current, former, and prospective NASA employees who have sought

[[Page 69563]]

advice or have been counseled regarding conflict of interest rules for 
Government employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Depending upon the nature of the problem, information collected may 
include employment history, financial data, and information concerning 
family members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5 
U.S.C. 7324-7327; 5 U.S.C. Appendix; 14 CFR part 1207; 5 CFR parts 
2634-2641; 5 CFR part 6901; and Executive Order 12674, as modified by 
Executive Order 12731.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Office of Personnel Management, 
Office of Government Ethics, and Merit Systems Protection Board for 
investigation of possible violations of standards of conduct which the 
agencies directly oversee; and (2) standard routine uses 1 through 4 
inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records maintained in loose-leaf binders or file folders.

RETREIVABILITY:
    By name of individual.

SAFEGUARDS:
    Restricted access to persons authorized by General Counsel or 
Center Chief Counsel; stored in combination lock safe.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 6 years 
old in accordance with NASA Records Retention Schedules, Schedule 1 
Item 133/B.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate General Counsel for General Law, Code GG, Location 1, and 
Chief Counsel, Locations 2 through 11 as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the System Manager.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the System Manager 
and must include employee's full name and NASA Center where employed.

CONTESTING RECORD PROCEDURES:
    The NASA regulations and procedures for access to records and for 
contesting contents and appealing initial determinations by the 
individual concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Information collected directly from individual and from his/her 
official employment record.
NASA 10SECR

SYSTEM NAME:
    Security Records System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 and Locations 11, 12, and 14 as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, applicants, NASA committee members, NASA consultants, 
NASA experts, NASA Resident Research Associates, guest workers, 
contractor employees, detailees, visitors, correspondents (written and 
telephonic), and Faculty Fellows.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel Security Records, Criminal Matter Records, Traffic 
Management Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of 
1958, as amended; Espionage and Information Control Statutes, 18 U.S.C. 
793-799; Sabotage Statutes, 18 U.S.C. 2151--2157; Conspiracy Statute, 
18 U.S.C. 371; 18 U.S.C. 202-208, 3056; Internal Security Act of 1950; 
Atomic Energy Act of 1954, as amended; Executive Order 12958, as 
amended, Classified National Security Information; Executive Order 
12968, as amended, Access to Classified Information; Executive Order 
10865, Safeguarding Classified Information Within Industry; Executive 
Order 10450, Security Requirements for Government Employees; Pub. L. 
81-733; 41 CFR Chapter 101; 14 CFR parts 1203-1203b; and 44 U.S.C. 
3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Personnel Security Records: The following are routine uses: (1) To 
determine eligibility to perform classified visits to other Federal 
agencies and contractor facilities; (2) to provide data to Federal 
intelligence elements; (3) to provide data to any source from which 
information is requested in the course of an investigation, to the 
extent necessary to identify the individual, inform the source of the 
nature and purpose of the investigation, and to identify the type of 
information requested; (4) to provide a basis for determining 
preliminary visa eligibility; (5) to respond to White House inquiries; 
(6) disclosures may be made to a congressional office from the record 
of an individual in response to a written inquiry from the 
congressional office made at the request of that individual; (7) to 
provide personal identifying data to Federal, State, local, or foreign 
law enforcement representatives seeking confirmation of identity of 
persons under investigation; (8) disclosure to a NASA contractor, 
subcontractor, grantee, or other Government organization information 
developed in an investigation or administrative inquiry concerning a 
violation of a Federal or State statue or NASA regulation on the part 
of an officer or employee of the contractor, subcontractor, grantee, or 
other Government organization; (9) to provide relevant information to 
an internal or external organization or element thereof conducting 
audit activities of a NASA contractor or subcontractor; (10) disclosure 
to the employer of non-NASA personnel information affecting the 
reliability of such officer or employee for purposes of the Mission 
Critical Space Systems Personnel Reliability Program; and (11) standard 
routine uses 1 through 4 inclusive as set forth in Appendix B.
    Criminal Matter Records: The routine uses are (1) to provide 
personal identifying data to Federal, State, local, or foreign law 
enforcement representatives seeking confirmation of identity of persons 
under investigation; (2) to provide a NASA contractor, subcontractor, 
grantee, or other Government organization information developed in an 
investigation or administrative inquiry concerning a violation of a 
Federal or State statute or NASA regulation on the part of an officer 
or employee of the contractor, subcontractor, grantee, or other 
Government organization; and (3) standard routine uses 1 through 4 
inclusive as set forth in Appendix B.
    Traffic Management Records: The routine uses are (1) to provide 
personal identifying data to Federal, State, local, or foreign law 
enforcement representatives seeking confirmation of identity of persons 
under investigation; (2) to provide a NASA contractor, subcontractor, 
grantee, or other Government organization information developed in an 
investigation or

[[Page 69564]]

administrative inquiry concerning a violation of a Federal or State 
statute or NASA regulation on the part of an officer or employee of the 
contractor, subcontractor, grantee, or other Government organization; 
and (3) standard routine uses 1 through 4 inclusive as set forth in 
Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by individual's name, file number, badge 
number, decal number, payroll number, and/or Social Security Number.

SAFEGUARDS:
    Access to Personnel Security Records and information to be inserted 
into Personnel Security Records is controlled by either Government 
personnel or selected personnel of NASA contractor guard/security force 
and contractor personnel. After presenting proper identification and 
requesting a file or record, a person with an official need to know 
and, if appropriate, a proper clearance may have access to a file or 
records only after it has been retrieved and approved for release by a 
NASA security representative. These records are secured in security 
storage equipment.
    Access to Criminal Matter Records is controlled by either 
Government personnel or selected personnel of NASA contractor guard 
forces. After presenting proper identification and requesting a file or 
record, a person with an official need to know and, if appropriate, a 
proper clearance may have access to a file or records only after it has 
been retrieved and approved for release by a NASA security 
representative. These records are secured in security storage 
equipment.
    Traffic Management Records: Access to these records is controlled 
by either Government personnel or selected personnel of NASA contractor 
guard forces. Access to these records is permitted after a 
determination has been made that the requestor has an official 
interest. These records are stored in locked containers.

RETENTION AND DISPOSAL:
    The Personnel Security Records are maintained in Agency files and 
destroyed upon notification of the death or within 5 years after 
separation or transfer of employee or within 5 years after contract 
relationship expires, whichever is applicable in accordance with NASA 
Records Retention Schedules, Schedule 1 Item 103.
    The Criminal Matter Records are maintained in Agency files and 
destroyed when 8 years old in accordance with NASA Records Retention 
Schedules, Schedule 2 Item 4B2.
    The Traffic Management Records are maintained in Agency files and 
destroyed upon transfer or separation of permit holder or when permit 
is superseded or revoked whichever is sooner in accordance with NASA 
Records Retention Schedules, Schedule 6 Item 11B.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Management Office, Location 1.
    Subsystem Managers: Chief, Protective Services Division, Location 
2; Chief, Security Branch, Locations 4 and 5; Security Officer, 
Location 3, 8, and 11; Chief, Protective Services Office, Location 6; 
Head, Office of Security and Public Safety, Location 7; Chief, Security 
Division, Location 9; Chief, Administration Office, Location 12; Safety 
and Security Officer at Location 14. Locations are as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above. Requests must contain the following identifying 
data concerning the requestor: First, middle, and last name; date of 
birth; Social Security Number; period and place of employment with 
NASA, if applicable.

RECORD ACCESS PROCEDURES:
    Personnel Security Records compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, Federal contracts, or access to classified 
information have been exempted by the Administrator under 5 U.S.C. 
552a(k)(5) from the access provisions of the Act.
    Criminal Matter Records compiled for civil or criminal law 
enforcement purposes have been exempted by the Administrator under 5 
U.S.C. 552a(k)(2) from the access provisions of the Act.
    Traffic Management Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.

CONTESTING RECORD PROCEDURES:
    For Personnel Security Records and Criminal Matters Records, see 
Record Access Procedures, above. For Traffic Management Records, the 
NASA rules for access to records and for contesting contents and 
appealing initial determinations by the individual concerned appear at 
14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Personnel Security Records: Exempt.
    Criminal Matter Records: Exempt.
    Traffic Management Records: Employees, civil investigative 
agencies, civil law enforcement agencies, Federal and local judicial 
systems, medical records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Personnel Security Records compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, Federal contracts, or access to classified 
information, but only to the extent that the disclosure of such 
material would reveal the identity of a confidential source, are exempt 
from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: 
(c)(3) Relating to access to the disclosure accounting; (d) relating to 
access to the records; (e)(1) relating to the type of information 
maintained in the records; (e)(4)(G)(H) and (I) relating to publishing 
in the annual system notice information as to agency procedures for 
access and correction and information as to the categories of sources 
of records; and (f) relating to developing agency rules for gaining 
access and making corrections.
    The determination to exempt the Personnel Security Records portion 
of the Security Records System has been made by the Administrator of 
NASA in accordance with 5 U.S.C. 552a(k)(5) and Subpart 5 of the NASA 
regulations appearing in 14 CFR part 1212.
    Criminal Matter Records to the extent they constitute investigatory 
material compiled for law enforcement purposes are exempt from the 
following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) 
Relating to access to the disclosure accounting; (d) relating to access 
to the records; (e)(1) relating to the type of information maintained 
in the records; (e)(4)(G)(H) and (I) relating to publishing in the 
annual system notice information as to agency procedures for access and 
correction and information as to the categories of sources of records; 
and (f) relating to developing agency rules for gaining access and 
making corrections.
    The determination to exempt the Criminal Matter Records portion of 
the Security Records System has been made by the Administrator of NASA 
in accordance with 5 U.S.C. 552a(k)(2) and subpart 5 of the NASA 
regulations appearing in 14 CFR part 1212.
    Records subject to the provisions of 5 U.S.C. 552(b)(1) required by 
Executive

[[Page 69565]]

Order to be kept secret in the interest of national defense or foreign 
policy are exempt from the following sections of the Privacy Act of 
1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure 
accounting; (d) relating to the access to the records; (e)(1) relating 
to the type of information maintained in the records; (e)(4)(G)(H) and 
(I) relating to publishing in the annual system notice information as 
to agency procedures for access and correction and information as to 
the categories of sources of records; and (f) relating to developing 
agency rules for gaining access and making corrections.
    The determination to exempt this portion of the Security Records 
System has been made by the Administrator of NASA in accordance with 5 
U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14 
CFR part 1212.
NASA 10SPER

SYSTEM NAME:
    Special Personnel Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 inclusive, and location 11 as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Candidates for and recipients of awards or NASA training; civilian 
and active duty military detailees to NASA; participants in enrollee 
programs; Faculty, Science, National Research Council and other 
Fellows, associates and guest workers including those at NASA Centers 
but not on NASA rolls; NASA contract and grant awardees and their 
associates having access to NASA premises and records; individuals with 
interest in NASA matters including Advisory Committee Members; NASA 
employees and family members, prospective employees and former 
employees; former and current participants in existing and future 
educational programs, including the Summer High School Apprenticeship 
Research Program (SHARP).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Special Program Files including: (1) Alien Scientist files; (2) 
Award files; (3) Counseling files, Life and Health Insurance, 
Retirement, Upward Mobility, and Work Injury Counseling files; (4) 
Military and Civilian Detailee files; (5) Personnel Development files 
such as nominations for and records of training or education, Upward 
Mobility Program files, Intern Program files, Apprentice files, and 
Enrollee Program files; (6) Special Employment files such as Federal 
Junior Fellowship Program files, Stay-in-School Program files, Summer 
Employment files, Worker-Trainee Opportunity Program files, NASA 
Executive Position files, Expert and Consultant files, and Cooperative 
Education Program files; (7) Welfare to Work files; and (8) Supervisory 
Appraisals under Competitive Placement Plan.
    Correspondence and related information including: (1) Claims 
correspondence and records about insurance such as life, health, and 
travel; (2) Congressional and other Special Interest correspondence, 
including employment inquiries; (3) Correspondence and records 
concerning travel related to permanent change of address; (4) Debt 
complaint correspondence; (5) Employment interview records; (6) 
Information related to outside employment and activities of NASA 
employees; (7) Placement follow-ups; (8) Preemployment inquiries and 
reference checks; (9) Preliminary records related to possible adverse 
actions; (10) Records related to reductions in force; (11) Records 
under administrative as well as negotiated grievance procedures; (12) 
Separation information including exit interview records, death 
certificates and other information concerning death, retirement 
records, and other information pertaining to separated employees; (13) 
Special planning analysis and administrative information; (14) 
Performance appraisal records; (15) Working papers for prospective or 
pending retirements.
    Special Records and Rosters including: (1) Locator files, (2) 
Ranking lists of employees; (3) Repromotion candidate lists; (4) 
Retired military employee records; (5) Retiree records; (6) Follow-up 
records for educational programs, such as the SHARP and other existing 
or future programs.
    Agencywide and Center automated personnel information: Rosters, 
applications, recommendations, assignment information and evaluations 
of Faculty, Science, National Research Council and other Fellows, 
associates and guest workers including those at NASA Centers but not on 
NASA rolls; also, information about NASA contract and grant awardees 
and their associates having access to NASA premises and records.
    Information about members of advisory committees and similar 
organizations: All NASA-maintained information of the same types as, 
but not limited to, that information required in systems of records for 
which the Office of Personnel Management and other Federal personnel-
related agencies publish Government wide Privacy Act Notices in the 
Federal Register.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosures to organizations or 
individuals having contract, legal, administrative or cooperative 
relationships with NASA, including labor unions, academic 
organizations, governmental organizations, non-profit organizations, 
and contractors and to organizations or individuals seeking or having 
available a service or other benefit or advantage. The purpose of such 
disclosures is to satisfy a need or needs, further cooperative 
relationships, offer information, or respond to a request; (2) 
disclosures to Federal agencies developing statistical or data 
presentations having need of information about individuals in the 
records; (3) responses to other Federal agencies and other 
organizations having legal or administrative responsibilities related 
to programs and individuals in the records; (4) disclosure to a 
congressional office from the record of an individual in response to a 
written inquiry from the congressional office made at the request of 
that individual; and (5) standard routine uses 1 through 4 inclusive as 
set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by any one or a combination of name, birth 
date, Social Security Number, or identification number.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures that appear in the NASA regulations at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and not all record types are 
authorized for disposal at this time, but records such as Pay records 
are transferred to the National Personnel Records Center (NPRC) within 
3 years of creation in accordance with NASA Records Retention 
Schedules, Schedule 3 Item 19. Records transferred to NPRC

[[Page 69566]]

will be destroyed when 10 years old by NPRC.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Administrator for Human Resources and Education, Location 
1. Subsystem Managers: Director, Personnel Division, Office of 
Inspector General, and Chief, Elementary and Secondary Programs Branch, 
Educational Division, Location 1; Director of Personnel, Locations 1, 
3, 4, 6, and 8; Director of Human Resources, Location 2, 5, and 9; 
Director, Office of Human Resources, Location 7; Human Resources 
Officer, Location 11. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Apply to the System or Subsystem Manager at the appropriate 
location above. In addition to personal identification (name, Social 
Security Number), indicate the specific type of record, the appropriate 
date or period of time, and the specific kind of individual applying 
(e.g., employee, former employee, contractor employee).

RECORD ACCESS PROCEDURES:
    Same as Notification procedures above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations pertaining to access to records and for 
contesting contents and appealing initial determinations by individual 
concerned are set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained and Personnel 
Office(s).
NASA 10XROI

SYSTEM NAME:
    Exchange Records on Individuals.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1, 4, 6, 7, 8, 9, and 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former employees of, and applicants for employment, 
with NASA Exchanges, Recreational Associations, and Employers' Clubs at 
NASA Centers and members of or participants in NASA Exchange 
activities, clubs and/or recreational associations. Individuals with 
active loans or charge accounts at one or more of the several 
organizations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Exchange employees' personnel and payroll records, including injury 
claims, unemployment claims, biographical data, performance 
evaluations, annual and sick leave records, membership and 
participation records on Exchange-sponsored activities, clubs and/or 
recreational associations, and all other employee records. Credit 
records on NASA employees with active accounts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) To Furnish a third party a 
verification of an employee's status upon written request of the 
employee; (2) to facilitate the verification of employee contributions 
for insurance data with carriers and collection agents; (3) to provide 
various Federal, State, and local taxing authorities itemized listing 
of withholdings for individual income taxes; (4) to respond to State 
employment compensation requests for wage and separation data on former 
employees; (5) to report previous job injuries to worker's compensation 
organizations; (6) for person to notify in an emergency; (7) to report 
unemployment record to appropriate State and local authorities; (8) 
when requested, provide other employers with work record; and (9) 
standard routine uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by individual's name.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures that appear in the NASA regulations at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 5 years 
old in accordance with NASA Records Retention Schedules, Schedule 9 
Item 6/D.

SYSTEMS MANAGER(S) AND ADDRESS:
    Associate Administrator, Management Systems & Facilities, Location 
1.
    Subsystem Managers: Chairperson, Exchange Council, Location 6 and 
7; Treasurer, NASA Exchange, Location 8; Exchange Operations Manager, 
Location 9; Manager, NASA Exchange, Location 11; Head, Administrative 
Management Branch, and Treasurer Wallops Exchange and Morale 
Association, Location 4. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the cognizant Subsystem 
Managers listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be directed to the same address as 
stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA rules for access to records and for contesting contents 
and appealing initial determinations by the individual concerned appear 
in the NASA rules at 14 CFR pasrt 1212.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained and the individual's 
supervisor.
GRC 22ORER

SYSTEM NAME:
    Glenn Research Center Occupational Radiation Exposure Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 8 and 13 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former GRC employees and contractor personnel who may 
be exposed to radiation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date of birth, exposure history, name of license holder, 
Social Security Number, employment and training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095, 
2111, 2133, 2134, 2201; 10 CFR part 20.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Standard routine uses 1 through 
4 inclusive as set forth in Appendix B and (2) the Nuclear Regulatory 
Commission may inspect records pursuant to fulfilling their 
responsibilities in administering and issuing licenses to use radiation 
sources.

[[Page 69567]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by individual's name.

SAFEGUARDS:
    Records are personally supervised during the day and locked in the 
office at night.
    Records are protected in accordance with the requirements and 
procedures that appear in the NASA regulations at 14 CFR 1212.605.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 75 years 
old in accordance with NASA Records Retention Schedules, Schedule 1 
Item 130/D.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Environmental Health, Location 8.
    Subsystem Manager: Manager, Plum Brook Reactor Facility, Location 
13. Locations are set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the cognizant System 
Manager or Subsystem Manager listed above.

RECORD ACCESS PROCEDURES:
    Individuals may obtain information from the appropriate System 
Manager or Subsystem Manager listed above.

CONTESTING RECORD PROCEDURES:
    The NASA rules for access to records and for contesting contents 
and appealing initial determinations by the individual concerned appear 
in the NASA rules at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual is sole source.
GSFC 51LISTS

SYSTEM NAME:
    Locator and Information Services Tracking System (LISTS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All onsite and offsite NASA/GSFC civil service personnel and onsite 
and nearsite contractors, tenants, and other guest workers possessing 
or requiring badge identifications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    In order to achieve the goal for LISTS of a comprehensive and 
accurate source of information for institutional services and planning, 
general and personal information as noted below must be collected.
    General information: (1) Last Name; (2) First Name; (3) Middle 
Initial; (4) Nickname; (5) Title/Degree; (6) Position/Job Title; (7) 
Skill Classification; (8) Administrative Level; (9) Organization Code; 
(10) Mail Code; (11) Telephone Extension; (12) Alternate Telephone 
Extension; (13) Building; (14) Room; (15) Shift Worked; (16) Offsite 
Telephone Number; (17) Offsite Location; (18) Contract Number; (19) 
Authorization Type if Non-Contractor/Civil Service personnel; (20) and 
(21) Acronym of Contractor and/or Host Organization; (22) FAX Numbers 
(optional); and (23) E-mail Addresses (optional).
    Personal information: (1) Social Security Number; (2) Birth Date; 
(3) Sex; (4) Citizenship; (5) If Not U.S. Citizen, Immigration Alien 
Number; (6) Street Residence; (7) City Residence; (8) County Residence; 
(9) State Residence; (10) Zip Code Residence; (11) Residence Telephone; 
(12) Name of Emergency Contact; (13) Relationship of Emergency Contact; 
(14) Telephone Number of Emergency Contact; and (15) Address of 
Emergency Contact.

AUTHORITY FOR MAINTENANCE FOR THE SYSTEM:
    5 U.S.C. 301; 42 U.S.C. 2473; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosures to organizations or 
individuals having contract, legal, administrative, or cooperative 
relationships with NASA, including labor unions, academic 
organizations, governmental organizations, nonprofit organizations, and 
contractors and to organizations or individuals seeking or having 
available a service or other benefit or advantage. The purpose of such 
disclosures is to satisfy a need or needs, further cooperative 
relationships, offer information, or respond to a request; (2) 
statistical or data presentations may be made to governmental or other 
organizations or individuals having need of information about 
individuals in the records; (3) disclosure may be made to a 
congressional office from the record of an individual in response to 
written inquiry from the congressional office made at the request of 
that individual; and (4) standard routine uses 1 through 4 inclusive as 
set forth in Appendix B may also apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    General fields are indexed by any one or combination of choices to 
authorized users. Personal fields are not retrievable except by 
designees in the Security and Library Offices and the System Manager. 
For the library, the retrievability is for Social Security Number, 
immigration alien number, and name only.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures which appear in the NASA regulations at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms and through the 
password and access protections built into the data base management 
software system.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when no longer 
needed in accordance with NASA Records Retention Schedules, Schedule 1 
Item 104.

SYSTEM MANAGER(S) AND ADDRESS:
    Institutional Support Office, Code 201.0, Location 4 as set forth 
in Appendix A.

NOTIFICATION PROCEDURE:
    Apply to GSFC Security Office at the appropriate location. 
Processing requires a completed and signed GSFC Form 24-27.

RECORD ACCESS PROCEDURES:
    Same as Notification Procedures above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations pertaining to access to records and for 
contesting contents and appealing initial determinations by the 
individual concerned are set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individuals to whom the records pertain.
GSFC 51RSCR

SYSTEM NAME:
    Goddard Space Flight Center Radiation Safety Committee Records.

[[Page 69568]]

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Radiation users and custodians under GSFC cognizance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employment and training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2743; 44 U.S.C. 3101; USNRC License and GHB 1860.1, 
``Radiation Safety Handbook''; GHB 1860.2, ``Radiation Safety Radio 
Frequency''; GHB 1860.3, ``Radiation Safety Laser.''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) The Nuclear Regulatory 
Commission may inspect records pursuant to fulfilling their 
responsibilities in administering and issuing licenses to use radiation 
sources; (2) Occupational Safety and Health Administration (Federal and 
State) may inspect records pursuant to fulfilling their 
responsibilities under the occupational safety and health laws; (3) the 
Environmental Protection Agency may inspect records pursuant to 
fulfilling their responsibilities under the environmental protection 
laws and executive order; (4) the Food and Drug Administration may 
inspect records pursuant to fulfilling their responsibilities 
concerning use of lasers and x-rays; (5) standard routine uses 1 
through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by individual's name only.

SAFEGUARDS:
    Records are located in locked metal file cabinet in locked room 
with access limited to those whose official duties require access.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 75 years 
old in accordance with NASA Records Retention Schedules, Schedule 1 
Item 130/A.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Health, Safety, and Security Office, Location 4, as set 
forth in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Employees.
JSC 72XOPR

SYSTEM NAME:
    Johnson Space Center Exchange Activities Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 5 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and past employees of Johnson Space Center (JSC) Exchange 
Operations, applicants under the JSC Exchange Scholarship Program, and 
JSC employees or JSC contractor employees participating in sports or 
special activities sponsored by the Exchange.

CATEGORIES OF RECORDS IN THE SYSTEM:
    For present and past employees of the JSC Exchange Operations, the 
system includes a variety of records relating to personnel actions and 
determinations made about an individual while employed by the NASA 
Exchange-JSC. These records contain information about an individual 
relating to birth date; Social Security Number; home address and 
telephone number; marital status; references; veteran preference, 
tenure, handicap; position description, past and present salaries, 
payroll deductions, leave; letters of commendation and reprimand; 
adverse actions, charges and decisions on charges; notice of reduction 
in force; personnel actions, including but not limited to, appointment, 
reassignment, demotion, detail, promotion, transfer and separation; 
minority group; records relating to life insurance, health and 
retirement benefits; designation of beneficiary; training; performance 
ratings; physical examinations; criminal matters; data documenting the 
reasons for personnel actions or decisions made about an individual; 
awards; and other information relating to the status of the individual.
    For successful applicants under the JSC Exchange Scholarship 
Program, the system contains financial transactions or holdings, 
employment history, medical data and other related information supplied 
by the individual Center employees who applied for the Exchange 
Scholarship.
    For participants in social or sports activities sponsored by the 
Exchange, information includes employees' or contractors' employee 
identification number, organization, location, telephone number, and 
other information directly related to status or interest in 
participation in such activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; NASA Policy Directive 9050.6; 
Treasury Fiscal Requirement Manual, Part III.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses for information maintained on JSC 
Exchange Operations employees only: (1) Provide information in 
accordance with legal or policy directives and regulations to the 
Internal Revenue Service, Department of Labor, Department of Commerce, 
Texas State Government Agencies, labor unions; (2) provide information 
to insurance carriers with regard to worker's compensation, health and 
accident, and retirement insurance coverages; (3) provide employment or 
credit information to other parties as requested by a current or former 
employee of the JSC Exchange Operations; and (4) standard routine uses 
1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    For JSC Exchange employees, records are maintained by name and 
filed as current or past employee. For Scholarship applicants, records 
are maintained by name. For participants in social or sports 
activities, records are maintained by name.

SAFEGUARDS:
    Records are located in locked metal file cabinets with access 
limited to those whose official duties require access.

[[Page 69569]]

RETENTION AND DISPOSAL:
    Personnel records of JSC Exchange operations employees are retained 
indefinitely in Agency space to satisfy payroll, reemployment, 
unemployment compensation, tax, and employee retirement purposes. For 
successful applicants under the JSC Exchange Scholarship Program, 
records are maintained until completion of awarded scholarship and are 
then destroyed. Records pertaining to unsuccessful applicants are 
returned to the individual. For participants in social or sports 
activities, records are maintained for stated participation period and 
are then destroyed. These dispositions are in accordance with NASA 
Records Retention Schedules, Schedule 9 Item 6/E.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Exchange Operations, NASA Exchange-JSC, Location 5, as set 
forth in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    For employees of the JSC Exchange Operations, information is 
obtained from the individual employee, the employee references, 
insurance carriers, JSC Health Services Division, JSC Security, 
employment agencies, Texas Employment Commission, credit bureaus, and 
creditors.
    With respect to the JSC Exchange Scholarship Program, the 
information is obtained from the parents or guardians of the 
scholarship participants.
    For JSC employees and JSC contractor employees participating in 
social or sports activities sponsored by the Exchange, information is 
obtained from the individual participant.
KSC 76RTES:

SYSTEM NAME:
    Kennedy Space Center Radiation Training and Experience Summary.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Custodians and/or users of sources of radiation (ionizing and 
nonionizing). Applicable to all users or custodians at KSC and NASA or 
NASA contractor personnel at Cape Canaveral Air Force Station, Florida, 
or Vandenberg Air Force Base, California.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name and radiation related training and experience.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2111, 2201, 2232, 
2233; 10 CFR part 33 for Federal Licensee; and Florida Administrative 
Code, Chapter 10 D-56 for State Licensee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Routine uses include (1) disclosure to Air Force Radiation 
Protection Officers at Eastern Space and Missile Center, Patrick Air 
Force Base, Florida, and Vandenberg Air Force Base, California, to 
governmental and private license holders, and to NASA contractors using 
sources of radiation to facilitate protection of the individual and the 
public; (2) standard routine uses 1 through 4 inclusive as set forth in 
Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by individual's name.

SAFEGUARDS:
    Records are personally supervised during the day and locked in the 
office at night. Records are protected in accordance with the 
requirements and procedures, which appear in the applicable NASA 
regulations at 14 CFR 1212.605.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 75 years 
old in accordance with NASA Records Retention Schedules, Schedule 1 
Item 130/B.

SYSTEM MANAGER(S) AND ADDRESS:
    KSC Radiation Protection Officer, Location 6 as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual is sole source.
KSC 76STCS

SYSTEM NAME:
    Kennedy Space Center Shuttle Training Certification System (YC-04).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Kennedy Space Center (KSC) civil service, KSC contractor, and 
Department of Defense personnel who have received systems, safety, 
reliability and quality assurance, and skills training in support of 
KSC or Space Shuttle operations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of training attendance and certifications, including 
certifications of physical ability to perform hazardous tasks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosure is made of 
information on employees of KSC contractors to those contractor 
organizations and to the Base Operations contractor, to facilitate the 
performance of the contracts. The Base Operations contractor compiles 
these training records for KSC; (2) standard routine uses 1 through 4 
inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media. All records for KSC are 
maintained by a NASA contractor on computer tape with printouts made as 
required. Bar code readers are utilized for transfer of information on 
course attendees to a central processing unit by contractor personnel.

RETRIEVABILITY:
    Indexed by Social Security Number and individual's name.

[[Page 69570]]

SAFEGUARDS:
    These training records are maintained under administrative control 
of responsible organizations in areas that are locked when not in use. 
In addition, records are safeguarded in accordance with the 
requirements and procedures, which appear in the NASA regulations at 14 
CFR 1212.605.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 3 years after 
trainee is separated from NASA in accordance with NASA Records 
Retention Schedules, Schedule 8 Item 33.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Development Branch, Location 6, as set forth 
in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the System Manager.

RECORDS ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and for appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Information is obtained from class input, rosters, operational 
records, reports of physical examination completions, and actions 
implemented by certification boards.
KSC 76XRAD

SYSTEM NAME:
    Kennedy Space Center Occupational External Radiation Exposure 
History for Nuclear Regulatory Commission Licenses.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    KSC civil service personnel and KSC contractor personnel who have 
received radiation exposure.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date of birth, exposure history, name of license holder, 
Social Security Number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095, 
2111, 2133, 2134, and 2201; 10 CFR part 20 for Federal Licensee; and 
Florida Administrative Code, Chapter 10 D-56 for State Licensee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosure to Air Force 
Radiation Protection Offices at Eastern Space and Missile Center, 
Patrick Air Force Base, Florida, and Vandenberg Air Force Base, 
California, to governmental and private license holders, and to NASA 
contractors using radioactive materials or ionizing radiation producing 
devices to facilitate the protection of individuals; (2) standard 
routine uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic media.

RETRIEVABILITY:
    Records are indexed by the individual's name.

SAFEGUARDS:
    Records are personally supervised during the day and locked in the 
office at night. Records are protected in accordance with the 
requirements and procedures, which appear in the NASA regulations at 14 
CFR 1212.605.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 75 years 
old in accordance with NASA Records Retention Schedules, Schedule 1 
Item 130/C.

SYSTEM MANAGER(S) AND ADDRESS:
    KSC Radiation Protection Officer, Location 6, as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual is sole source.

APPENDIX A--LOCATION NUMBERS AND MAILING ADDRESSES OF NASA 
INSTALLATIONS AT WHICH RECORDS ARE LOCATED

Location 1.
    NASA Headquarters, National Aeronautics and Space Administration 
Washington, DC 20546-0001
Location 2.
    Ames Research Center, National Aeronautics and Space 
Administration, Moffett Field, CA 94035-1000
Location 3.
    Dryden Flight Research Center, National Aeronautics and Space 
Administration, PO Box 273, Edwards, CA 93523-0273
Location 4.
    Goddard Space Flight Center, National Aeronautics and Space 
Administration, Greenbelt, MD 20771-0001
Location 5.
    Lyndon B. Johnson Space Center, National Aeronautics and Space 
Administration, Houston, TX 77058-3696
Location 6.
    John F. Kennedy Space Center, National Aeronautics and Space 
Administration, Kennedy Space Center, FL 32899-0001
Location 7.
    Langley Research Center, National Aeronautics and Space 
Administration, Hampton, VA 23681-2199
Location 8.
    John H. Glenn Research Center at Lewis Field, National 
Aeronautics and Space Administration, 21000 Brookpark Road, 
Cleveland, OH 44135-3191
Location 9.
    George C. Marshall Space Flight Center, National Aeronautics and 
Space Administration, Marshall Space Flight Center, AL 35812-0001
Location 10.
    HQ NASA Management Office-JPL, National Aeronautics and Space 
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
Location 11.
    John C. Stennis Space Center, National Aeronautics and Space 
Administration, Stennis Space Center, MS 39529-6000
Location 12.
    JSC White Sands Test Facility, National Aeronautics and Space 
Administration, PO Drawer MM, Las Cruces, NM 88004-0020
Location 13.
    GRC Plum Brook Station, National Aeronautics and Space 
Administration, Sandusky, OH 44870
Location 14.
    MSFC Michoud Assembly Facility, National Aeronautics and Space 
Administration, PO Box 29300, New Orleans, LA 70189
Location 15.
    NASA Independent Verification and Validation Facility (NASA 
IV&V), 100 University Drive, Fairmont, WV 26554
Location 16.
    Edison Post of Duty, c/o DCIS, PO 1054, Edison, NJ 08818
Location 17.
    Western Field Office, Glenn Anderson Federal Building, 501 West 
Ocean Blvd., Long Beach, CA 90802-4222

[[Page 69571]]

APPENDIX B--STANDARD ROUTINE USES--NASA

    The following routine uses of information contained in systems 
of records, subject to the Privacy Act of 1974, are standard for 
many NASA systems. They are cited by reference in the paragraph 
``Routine uses of records maintained in the system, including 
categories of users and the purpose of such uses'' of the Federal 
Register Notice on those systems to which they apply.
    Standard Routine Use No. 1--LAW ENFORCEMENT--In the event that 
this system of records indicates a violation or potential violation 
of law, whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program statute, or 
by regulation, rule or order issued pursuant thereto, the relevant 
records in the system of records may be referred, as a routine use, 
to the appropriate agency, whether Federal, State, local or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation or order issued pursuant thereto.
    Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING 
INFORMATION--A record from this system of records may be disclosed 
as a 'routine use' to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary to 
obtain information relevant to an agency decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    Standard Routine Use No. 3--DISCLOSURE OF REQUESTED 
INFORMATION--A record from this system of records may be disclosed 
to a Federal agency, in response to its request, in connection with 
the hiring or retention of an employee, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit by the requesting agency, to the extent that the information 
is relevant and necessary to the requesting agency's decision on the 
matter.
    Standard Routine Use No. 4--COURT OR OTHER FORMAL PROCEEDINGS--In 
the event there is a pending court or formal administrative proceeding, 
any records which are relevant to the proceeding may be disclosed to 
the Department of Justice or other agency for purposes of representing 
the Government, or in the course of presenting evidence, or they may be 
produced to parties or counsel involved in the proceeding in the course 
of pretrial discovery.

[FR Doc. 99-32039 Filed 12-10-99; 8:45 am]
BILLING CODE 7510-01-P