[Federal Register Volume 64, Number 234 (Tuesday, December 7, 1999)]
[Notices]
[Pages 68375-68376]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-31625]


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DEPARTMENT OF JUSTICE

[AAG/A Order No 182-99]


Privacy Act of 1974; System of Records

    The Department of Justice is publishing a notice of a new system of 
records: Office of the Inspector General Employee Training Records 
(JUSTICE/ORIG-004), which contains records regarding training requests 
made by and training completed by employees of the Department's Office 
of the Inspector General (``OIG''). The system which also generates the 
appropriate training forms, is an administrative database which 
supports the OIG's training function. Personnel data in the system is 
downloaded from the National Finance Center. Specific data about 
training requests and completed training is supplied by the affected 
OIG employee.
    5 U.S.C. 552a(e) (4) and (11) provide that the public be given 
thirty days in which to comment. Any comments must be submitted in 
writing to Mary Cahill, Management Analyst, Management and Planning 
Staff, Justice Management Division, Department of Justice, Washington, 
DC 20530 by January 6, 2000.
    As required by 5 U.S.C. 552a(r) and Office of Management and Budget 
(OMB) implementing regulations, the Department of Justice has provided 
a report on the proposed changes to OMB and the Congress.

    Dated: November 22, 1999.
Stephen R. Colgate,
Assistant Attorney General for Administration.

    A system notice is as follows:

[[Page 68376]]

JUSTICE/OIG-004

System name:
    Office of the Inspector General Employee Training Records.

System location:
    U.S. Department of Justice, Office of the Inspector General, 1425 
New York Ave., NW, Suite 7000, Washington, DC 20530.

Categories of individuals covered by the system:
    Employees of the Department of Justice, Office of the Inspector 
General.

Categories of records in the system:
    Information pertaining to formal training requested and attended by 
OIG employees, including training forms.

Authority for maintenance of the system:
    Inspector General Act of 1978, as amended by the Inspector General 
Amendments of 1988, 5 U.S.C. App. 3.

Purpose:
    To capture training requests made by OIG employees and to maintain 
information regarding the training employees have had.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system may be disclosed as follows:
    a. Relevant records may be disclosed to an administrative forum, 
including Ad Hoc forums, which may or may not include an Administrative 
Law Judge, and which may or may not convene public hearings/
proceedings, or to other established adjudicatory or regulatory 
agencies, e.g., the Merit Systems Protection Board, or other agencies 
with similar or related statutory responsibilities, where necessary to 
adjudicate decisions affecting individuals who are covered by this 
system, including (but not limited to) decisions to effect any 
necessary remedial actions, e.g., disciplinary and/or other appropriate 
personnel actions.
    b. A record may be disclosed to the National Archives and to the 
General Services Administration during a records management inspection 
conducted under 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Informaton in this system is stored manually in file jackets and 
electronically in office automation equipment.

RETRIEVABILITY:
    Information can be retrieved either by surname or social security 
number.

SAFEGUARDS:
    Information is stored in filing cabinets and office automation 
equipment in secured rooms or in guarded buildings, and is used only by 
authorized, screened personnel. Passwords are required to access the 
automated data.

RETENTION AND DISPOSAL:
    Records in this system are retained and disposed of in accordance 
with General Records Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of the General Counsel, Office of the Inspector General, 
Department of Justice, 950 Pennsylvania Avenue, NW, Room 4261, 
Washington, DC 20530-0001.

NOTIFICATION PROCEDURE:
    Address inquiries to the System Manager listed above.

RECORD ACCESS PROCEDURES:
    Make requests for access to records from this system in writing to 
the system manager, and clearly mark both the letter and envelope 
``Privacy Act Request.''

CONTESTING RECORD PROCEDURES:
    Make all requests to contest or amend information maintained in the 
system in writing to the system manager. State clearly and concisely 
what information is being contested, the reasons for contesting it, and 
the proposed amendment(s) to the information.

RECORD SOURCE CATEGORIES:
    National Finance Center and employees of the Department of Justice 
Office of the Inspector General.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 99-31625 Filed 12-6-99; 8:45 am]
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