[Federal Register Volume 64, Number 221 (Wednesday, November 17, 1999)]
[Notices]
[Pages 62691-62694]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-29919]


-----------------------------------------------------------------------

INTERNATIONAL TRADE COMMISSION


Privacy Act of 1974; Establishment of New Systems of Records, 
Revision of Existing Systems of Records

AGENCY: International Trade Commission.

ACTION: Request for comments on proposed establishment of new Privacy 
Act systems of records and revision of existing systems of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to 5 U.S.C. 552a(e)(4) of the Privacy Act of 1974, 
the U.S. International Trade Commission (Commission) proposes to (1) 
revise the existing system of records entitled ``Office of Inspector 
General Investigative Files (General)'' to amend retention and disposal 
procedures; (2) revise the existing system of records entitled ``Office 
of Inspector General Investigative Files (Criminal)'' to amend 
retention and disposal procedures; (3) revise the existing system of 
records entitled ``Security Records'' to clarify the purpose; (4) 
revise the existing system of records entitled ``Parking Records'' to 
include information about mass transit subsidy applications; and (5) 
establish a new system of records entitled ``Computer Access Records.''

DATES: Comments must be received no later than December 27, 1999. The 
proposed addition and revisions to the Commission's systems of records 
will become effective on that date unless otherwise published in the 
Federal Register.

ADDRESSES: Written comments should be directed to the Secretary, U.S. 
International Trade Commission, 500 E Street, SW, Washington, DC 20436.

FOR FURTHER INFORMATION CONTACT: Tina Potuto, Esq., Office of the 
General Counsel, U.S. International Trade Commission, tel. 202-205-
3116. Hearing-impaired persons can obtain information on this matter by 
contacting the Commission's TDD terminal on 202-205-1810.

SUPPLEMENTARY INFORMATION: This notice proposes revision of the system

[[Page 62692]]

of records designated as ITC-3 (Office of Inspector General 
Investigative Files (General)), revision of the system of records 
designated as ITC-4 (Office of Inspector General Investigative Files 
(Criminal)), revision of the system of records designated as ITC-6 
(Security Access Records), revision of the system of records designated 
as ITC-9 (Parking Records), and establishment of a new Privacy Act 
system of records designated as ITC-12 (Computer Access Records). ITC-3 
and ITC-4 will be amended to reflect changes in retention and disposal 
authority of Inspector General records. Retention and Disposal 
provisions of these two systems currently reference National Archives 
and Records Administration's General Records Schedule 22 which has been 
withdrawn. The ITC-6 records will be amended to further explain the 
Commission's purpose for maintaining these records. The amendment 
includes a reference to the fact that the Commission may use the 
collected information to verify time and attendance records of its 
employees. The Commission is contemplating issuing a policy limiting 
the use of these records for this purpose. The ITC-9 records will be 
amended to include information about mass transit subsidies. These 
records will be used to allocate and control parking spaces and mass 
transit subsidies, assist in creating car and van pools, and insure 
that employees qualify for subsidies. The ITC-12 records, generated by 
the Commission's computer systems and firewall gateway server software, 
record computer usage such as the Internet sites viewed from each 
Commission computer and the Internet protocol addresses of persons who 
are not employed by the Commission who visit the Commission's World 
Wide Web sites. These records will be used to monitor compliance with 
applicable law, regulations, and Commission policies by employees, 
contractors, and others who use Commission computers. These records 
also will be used to trace persons responsible for any unauthorized 
intrusion, if any, into the Commission's computer systems. 
Additionally, the Commission will use the information in these records 
for statistical and analytical purposes.
    Pursuant to the Privacy Act of 1974, these revisions and additions 
to the Commission's systems of records will be reported to the Office 
of Management and Budget, the Chair of the Committee on Government 
Reform of the House of Representatives, and the Chair of the Committee 
on Governmental Affairs of the Senate.
ITC-3
    The RETENTION AND DISPOSAL section of this system of records as 
published in 62 FR 23485, 23491 (April 30, 1997), is revised to read as 
follows:

Retention and disposal:
    These records will be maintained permanently until disposition 
authority is granted by the National Archives and Records 
Administration. Records will be disposed of in a secure manner.
ITC-4
    The RETENTION AND DISPOSAL section of this system of records as 
published in 62 FR 23485, 23491 (April 30, 1997), is revised to read as 
follows:

Retention and disposal:
    These records will be maintained permanently until disposition 
authority is granted by the National Archives and Records 
Administration. Records will be disposed of in a secure manner.
ITC-6
    The PURPOSE section of this system of records as published at 62 FR 
23485, 23491 (April 30, 1997), is revised to read as follows:

Purpose(s):
    These records are used to permit tracking of individual movements 
in circumstances such as when there has been a security breach or 
theft, to monitor access to restricted areas, to keep track of all 
visitors to the Commission or those individuals who do not have 
Commission identification cards, and to verify time and attendance 
records of Commission employees to the extent permitted by applicable 
law and except as prohibited by Commission policy.

ITC-9
SYSTEM NAME:
    Parking and Mass Transit Subsidy Records.

SYSTEM LOCATION:
    Office of Facilities Management, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Commission employees and other authorized individuals who 
participate in the Commission mass transit and car pool subsidy 
programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to name, office room number, office phone number, 
agency, home address, automobile type and license number, length of 
government service, social security number, and type of transportation 
used for commuting.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 40 U.S.C. 
491; 41 CFR 101-20.1, et seq.; 5 U.S.C. 7905.

PURPOSE(S):
    To allocate and control agency-subsidized parking spaces and mass 
transit subsidies, to assist in creating car pools, and to insure that 
employees qualify for subsidized parking spaces or mass transit 
subsidies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    General Routine Uses A, B, C, E, F, G, H, I, K, and L apply to this 
system (See, Privacy Act of 1974; Establishment of New Systems of 
records; Revision of Systems of Records; Deletion of a System of 
Records (Appendix A--General Routine Uses Applicable to More Than One 
System of Records), 62 FR 23485, 23495-96 (April 30, 1997)). Relevant 
information in this system may be disclosed as necessary to other 
Federal agencies or Federal contractors with statutory authority to 
assist in the collection of Commission debts.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained on paper in file folders and on 
computer media.

RETRIEVABILITY:
    These records are retrieved by applicant name or, in the case of 
parking records, space assignment.

SAFEGUARDS:
    These records are maintained in a building with restricted public 
access. The records in this system are in a limited access area within 
the building. Access is limited to persons whose official duties 
require access.

RETENTION AND DISPOSAL:
    Parking and Mass Transit Subsidy Records normally will be 
maintained for 2 years. Records will be disposed of in a secure manner.

[[Page 62693]]

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Facilities Management, Office of Facilities Management, 
U.S. International Trade Commission, 500 E Street, SW, Washington, DC 
20436.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable);
    5. Signature.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable);
    5. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR 201.25).

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable);
    5. Signature.
    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR 201.25).

RECORD SOURCE CATEGORIES:
    Information is obtained from the individual to whom the records 
pertain.
ITC-12

SYSTEM NAME:
    Computer Access Records.

SYSTEM LOCATION:
    Office of Information Services, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All current and former Commission employees and all contractors, 
sub-contractors, consultants, and other individuals who use Commission 
computers or visit the Commission's World Wide Web sites.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information pertaining to a computer user's access to Commission 
computers, including such information as the identification of the 
computer assigned to a particular user, Internet sites visited, dates, 
and time. Also, the Internet protocol addresses of all machines that 
access the Commission's World Wide Web sites.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).

PURPOSE(S):
    These records are used to permit tracking of individual computer 
access to prevent improper use of agency equipment. These records also 
are used as a tool for investigation in the event of an unauthorized 
intrusion into the Commission's computer systems. Additionally, these 
records are used for statistical analysis of computer usage.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    General Routine Uses A, B, C, E, F, G, H, I, J, K, and L apply to 
this system (See, Privacy Act of 1974; Establishment of New Systems of 
Records; Revision of Systems of Records; Deletion of a System of 
Records (Appendix A--General Routine Uses Applicable to More Than One 
System of Records), 62 FR 23485, 23495-96 (April 30, 1997)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    The Computer Access Records are maintained on electronic tape and 
magnetic disk or other data storage media.

RETRIEVABILITY:
    The Internet access records are retrieved by computer address, 
which is associated with the name of the person to whom the computer is 
assigned. The Internet protocol address records are retrieved by 
searching for the address on the electronic tape or magnetic disk or 
other data storage media.

SAFEGUARDS:
    The records are maintained in a secure location with access limited 
to persons whose official duties require access.

RETENTION AND DISPOSAL:
    Until the National Archives and Records Administration develops 
guidance for disposal of electronic records, the Computer Access 
Records generally will be retained for up to 3 months for tracking and 
investigation purposes and for up to 5 years for analysis purposes. 
Records will be disposed of in a secure manner.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Information Services, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

NOTIFICATION OF PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable);
    5. Signature

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable);
    5. Signature
    Individuals requesting access must comply with the Commission's 
Privacy

[[Page 62694]]

Act regulations on verification of identity (19 CFR 201.25).

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable);
    5. Signature
    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR 201.25).

RECORD SOURCE CATEGORIES:
    Information in this system comes from the Commission's computer 
systems and firewall gateway server software.

By order of the Commission.

    Issued: November 9, 1999.
Donna R. Koehnke,
Secretary.
[FR Doc. 99-29919 Filed 11-16-99; 8:45 am]
BILLING CODE 7020-02-P