[Federal Register Volume 64, Number 213 (Thursday, November 4, 1999)]
[Notices]
[Pages 60249-60250]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-28816]


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OFFICE OF PERSONNEL MANAGEMENT


Privacy Act of 1974: Amendment to a System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice to amend a system of records.

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SUMMARY: OPM proposes to amend a system of records in its inventory of 
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended. This action is necessary to meet the requirements of the 
Privacy Act to publish in the Federal Register notice of the existence 
and character of record systems maintained by the agency.

DATES: The changes will be effective without further notice on December 
14, 1999, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to Office of Personnel Management, 
ATTN: Mary Beth Smith-Toomey, Office of the Chief Information Officer, 
1900 E Street NW., Room 5415, Washington, DC 20415-7900.

FOR FURTHER INFORMATION CONTACT: Mary Beth Smith-Toomey, (202) 606-
8358.

SUPPLEMENTARY INFORMATION: This notice serves to update OPM/Central-5, 
Intergovernmental Personnel Act Assignment Records, by amending the 
system manager, the records maintained in the system, and the records 
storage and retrievability practices.

U.S. Office of Personnel Management.
Janice R. Lachance,
Director.
OPM/CENTRAL-5

SYSTEM NAME:
    Intergovernmental Personnel Act Assignment Records.

SYSTEM LOCATION:
    Office of Merit Systems Oversight and Effectiveness, Office of 
Personnel Management, 1900 E Street NW., Washington DC 20415-0001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    a. Current and former Federal employees who have completed or are 
presently on an assignment in a State or local government agency, an 
educational institution, or in Indian tribal government, or other 
organizations under the provisions of the Intergovernmental Personnel 
Act (IPA).
    b. Current or former State or local government or educational 
institution employees, employees of Indian tribal governments, or other 
organizations who have completed or are presently on an assignment in a 
Federal agency under the provisions of the Intergovernmental Personnel 
Act (IPA).

Categories of Records in the System:
    These records consist of the name of the IPA assignee and the name 
of his/her permanent organization and IPA assignment organization, type 
of IPA assignment, salary, percentage of salary funded by the Federal 
Government, title of the IPA position, and beginning and ending dates 
of the IPA assignment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Includes the following with any revisions and amendments:
    The Intergovernmental Personnel Act of 1970 (84 Stat. 1909), 5 
U.S.C. 3371-3376, and E.O. 11589.

PURPOSE(s):
    These records are maintained to document and track mobility 
assignments (including extensions, modifications, and terminations 
thereof) made under the Intergovernmental Personnel Act. Internally, 
OPM may use these records to locate individuals for personnel research.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Routine uses 1 through 6 of the Prefatory Statement at the 
beginning of OPM's system notices (60 FR 63075, effective January 17, 
1996) apply to the records maintained within this system. The routine 
use listed below is specific to this system of records only:
    a. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and to 
identify the type of information requested), where necessary to obtain 
information relevant to an OPM decision regarding possible termination 
of an assignment.

POLICIES AND PRACTICES OF STORING, RETRIEVING, SAFEGUARDING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Records are maintained in an electronic database on a personal 
computer, floppy disks, and in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the individual on whom they 
are maintained or any of the data elements in the database.

SAFEGUARDS:
    Records are maintained in a secured area with access limited to 
authorized personnel whose duties require access. Confidential 
passwords are required for access to automated records.

RETENTION AND DISPOSAL:
    Records are retained for 5 years from the signing of the agreement. 
Manual records are destroyed by shredding or burning, electronic 
records are destroyed by erasure.

SYSTEM MANAGER(s) AND ADDRESS:
    Assistant Director, Office of Merit Systems Effectiveness, Office 
of Merit Systems Oversight and Effectiveness, Office of Personnel 
Management, 1900 E Street NW., Washington, DC 20415-0001.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system contains 
information about them should contact the system manager. Individuals 
must furnish the following information for their records to be located 
and identified:

a. Full name.
b. Federal agency involved in the assignment.
c. Non-Federal organization involved in the assignment.
d. Date of each assignment.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to records about them should 
contact the system manager. Individuals must furnish the following 
information for

[[Page 60250]]

their records to be located and identified:

a. Full name.
b. Federal agency involved in the assignment.
c. Non-Federal organization involved in the assignment.
d. Date of each assignment.

    An individual requesting access must also follow OPM's Privacy Act 
regulations regarding verification of identity and access to records (5 
CFR part 297).

CONTESTING RECORD PROCEDURE:
    Individuals seeking to amend their records should contact the 
system manager. Requesters must furnish the following information for 
their records to be located and identified:

a. Full name.
b. Federal agency involved in the assignment.
c. Non-Federal organization involved in the assignment.
d. Date of each assignment.

    Individuals requesting amendment of their records must also follow 
OPM's Privacy Act regulations regarding verification of identity and 
amendment of records (5 CFR part 297).

RECORD SOURCE CATEGORIES:
    Information in these records is obtained from:

a. The individual subject of the records.
b. Officials in the agencies, educational institutions, Indian tribal 
governments or other organizations where the individual is employed and 
where the individual is serving on the IPA assignment.
c. Agency personnel files and records.

[FR Doc. 99-28816 Filed 11-3-99; 8:45 am]
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