[Federal Register Volume 64, Number 213 (Thursday, November 4, 1999)]
[Notices]
[Pages 60184-60185]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-28676]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to add systems of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on December 6, 1999, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT:
Mrs. Doris Lama at (202) 685-6545 or DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on October 20, 1999, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996, 
(61 FR 6427, February 20, 1996).

    Dated: October 27, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N06150-4

SYSTEM NAME:
    DoD Birth Defects Registry.

[[Page 60185]]

SYSTEM LOCATION:
    Naval Health Research Center, Emerging Illness Division, PO Box 
85122, San Diego, CA 92186-5122.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DoD beneficiary infants born in both military and civilian medical 
facilities beginning January 1, 1999, and their parents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Demographic data and health data related to the birth defect.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 131, Office of the Secretary of Defense; 10 U.S.C. 136, 
Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 2358, 
Research and Development Projects; E.O. 9397 (SSN); and OASD/HA Policy 
for National Surveillance for Birth Defects Among Department of Defense 
(DoD) Health care Beneficiaries Clinical Policy 99-006 dated November 
17, 1998.

PURPOSE(S):
    To determine those birth defects that are most common within this 
population; to provide information regarding increases, if any, in the 
incidence of specific malformations; to compare rates stratified by 
beneficiary status (military or dependent) and among active-duty 
personnel, by occupation; to identify geographical or military service-
related areas of reproductive concern for cluster analysis; to identify 
any correlation of rates of defects with changing trends in cultural, 
social, and environmental factors; and to provide a data repository 
that future investigators and policy makers might use to study 
militarily important birth defects hypotheses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 522a(b)(3) as follows:
    To the Social Security Administration (SSA) for considering 
individual claims for benefits for which SSA is responsible.
    To the Department of Veterans Affairs (DVA) for considering 
individual claims for benefits for which the DVA is responsible, and 
for use in scientific, medical and other analysis regarding 
reproductive outcomes research associated with military service.
    To the Department of Health and Human Services, Centers for Disease 
Control and Prevention and state birth defect registries for use in 
scientific, medical and other analysis regarding reproductive outcomes 
research associated with military service.
    The ``Blanket Routine Uses'' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases; electronic records are stored on magnetic 
media.

RETRIEVABILITY:
    Records are retrieved by military sponsor's name and Social 
Security Number.

SAFEGUARDS:
    Access to areas where records are maintained is limited to 
authorized personnel. Areas are protected by access control devices 
during working hours and intrusion alarm devices during non-duty hours. 
Access to data is provided on need-to-know basis only. Access to data 
is controlled by password or other user code.

RETENTION AND DISPOSAL:
    Disposition pending (until NARA disposition is approved, treat as 
permanent). The files will be maintained at the Naval Health Research 
Center, Emerging Illness Division, PO Box 85122, San Diego CA 92186-
5122. Any paper copies which are generated are shredded following data 
entry/analysis; electronic copies will be maintained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Policy Official: Commanding Officer, Naval Health Research Center, 
Box 85122, San Diego, CA 92186-5122.
    Record Holder: Senior Investigator, DoD birth Defects Registry, 
Naval Health Research Center, Emerging Illness Division, PO Box 85122, 
San Diego, CA 92186-5122.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Senior Investigator, DoD Birth Defects Registry, Naval Health 
Research Center, Emerging Illness Division, PO Box 85122, San Diego, CA 
92186-5122.
    The request should contain name and Social Security Number of 
military sponsor to effect a search and must be signed by the 
individual requesting the information.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Senior 
Investigator, DoD Birth Defects Registry, Naval Health Research Center, 
Emerging Illness Division, PO Box 85122, San Diego, CA 92186-5122.
    The request contain name and Social Security Number of military 
sponsor to effect a search and must be signed by the individual 
requesting the information.

CONTESTING RECORD PROCEDURES:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

RECORD SOURCE CATEGORIES:
    Composite Health Care System (CHCS); Corporate Executive 
Information Systems (CEIS); Defense Manpower Data Center (DMDC); 
Defense Enrollment Eligibility Reporting System (DEERS); Civilian 
Health and Medical Program of the Uniformed Services (CHAMPUS); and 
medical records at Naval Medical Center, San Diego.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-28676 Filed 11-3-99; 8:45 am]
BILLING CODE 5001-10-M