[Federal Register Volume 64, Number 213 (Thursday, November 4, 1999)]
[Notices]
[Pages 60174-60177]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-28673]


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DEPARTMENT OF DEFENSE

U.S. Marine Corps


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DoD.
ACTION: Amend records systems.

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SUMMARY: The U.S. Marine Corps proposes to amend three systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on December 
6, 1999, unless comments are received which result in a contrary 
determination.
ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section, 
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.
FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008 
or DSN 224-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices 
for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed actions are not within the purview of subsection (r) 
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the 
submission of a new or altered system report for each system. The 
specific changes to the records systems being amended are set forth 
below followed by the notices, as amended, published in their entirety.
    Dated: October 27, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense
MMN00014

System name:
    Work Measurement Labor Distribution Cards (February 22, 1993, 58 FR 
10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulation; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Storage:
    Delete entry and replace with `Paper and electronic files.'

Retrievability:
    Delete entry and replace with `Records retrieved alphabetically by 
last name of the individual.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only by supervisory personnel. Access to electronic records 
is controlled by password or other user identification code.'
* * * * *

Record source categories:
    Delete entry and replace with `Individual and individual's 
supervisor.'
* * * * *
MMN00014

System name:
    Work Measurement Labor Distribution Cards.

System location:
    All Marine Corps activities.

Categories of individuals covered by the system:
    Marine Corps employees, civilian, military and occasional summer 
hires funded by state and local programs.

[[Page 60175]]

Categories of records in the system:
    Labor distribution cards which have been prepared by either the 
concerned individual or the supervisor to record the number of hours 
worked, the number of units produced by the employee, the function of 
the employee during that time, and the job number of the job. Also, the 
system contains summarizations of said card and computer input and 
output relative to said card.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; and 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of labor distribution on individuals assigned 
to work organizations for use in the management of work assignments.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic files.

Retrievability:
    Records retrieved alphabetically by last name of the individual.

Safeguards:
    Records are maintained in areas accessible only by supervisory 
personnel. Access to electronic records is controlled by password or 
other user identification code.

Retention and disposal:
    Record destroyed one year after the last week of subject's work.

System manager(s) and address:
    Commanding officer of activity. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the system manager.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the system 
manager.
    Requests should include name of employee, work center number, and 
work week for which data is requested. Personal visits and telephone 
calls should be made directly to the employee's work center supervisor.

Contesting record procedures:
    The U.S. Marine Corps rules for contesting contents and appealing 
initial agency determinations are published in the Secretary of the 
Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; 
or may be obtained from the system manager.

Record source categories:
    Individual and individual's supervisor.

Exemptions claimed for the system:
    None.
MMN00016

System name:
    Accident and Injury Reporting System (February 22, 1993, 58 FR 
10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).'
* * * * *

Storage:
    Delete entry and replace with `Paper and electronic records.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records maintained 5 years after 
incident, then destroyed.'
* * * * *
MMN00016

System name:
    Accident and Injury Reporting System.

System location:
    Organizational elements of the U.S. Marine Corps. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Military or civilian employees who are involved in accidents which 
result in lost time, government or private property damage or 
destruction and personnel injury or death.

Categories of records in the system:
    Name, rank, Social Security Number, type of accidents and injuries. 
Reports include consolidated accident injury report, and report of 
motor vehicle accident.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).

Purpose(s):
    To provide a record of all individuals involved in accidents for 
use in resolving the disposition of such accidents and establishing 
appropriate safety programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    By name and Social Security Number.

Safeguards:
    Access provided on a need-to-know basis only. Locked and/or guarded 
office.

Retention and disposal:
    Records maintained 5 years after incident, then destroyed.

System manager(s) and address:
    Commanding officer of the activity in question. U.S. Marine Corps 
official

[[Page 60176]]

mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. U.S. Marine 
Corps official mailing addresses are incorporated into the Department 
of the Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned, military police traffic accident 
investigation reports, accident injury reports, other records of the 
activity, witness, and other correspondents.

Exemptions claimed for the system:
    None.
MMN00017

System name:
    Armory Access and Individual Weapons Assignments (February 22, 
1993, 58 FR 10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulation; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).'
* * * * *

Storage:
    Delete entry and replace with `Paper and electronics records.'

Retrievability:
    Delete entry and replace with `By name and social security number.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to authorized personnel. Access to electronic records 
is controlled by password or other user identification code.'

Retention and disposal:
    Delete entry and replace with `Records retained until weapons are 
returned, then destroyed.'
* * * * *
MMN00017

System name:
    Armory Access and Individual Weapons Assignments.

System location:
    Organizational elements of the U.S. Marine Corps. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    All personnel assigned government weapons. All personnel authorized 
access to individual armories.

Categories of records in the system:
    Records depict name of individual, type of weapon assigned, serial 
number of that weapon, accessories in the individual's possession, 
condition of the weapon and accessories, and individual's signature 
acknowledging receipt.
    Name, rank, Social Security Number of personnel authorized access 
to individual armories.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulation; 10 U.S.C. 5013, Secretary of 
the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).

Purpose(s):
    To provide a record of weapons accountability, management and 
control of all U.S. Government weapons/accessories issued to personnel 
and to provide record of personnel authorized access to armory spaces.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronics records.

Retrievability:
    By name and Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel. Access to electronic records is controlled by password or 
other user identification code.

Retention and disposal:
    Records retained until weapons are returned, then destroyed.

System manager(s) and address:
    Commanding officer of the activity in question. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. U.S. Marine 
Corps official mailing addresses are incorporated into the Department 
of the Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

[[Page 60177]]

Record source categories:
    Individual concerned, other records of the activity.

Exemptions claimed for the system:
    None.
[FR Doc. 99-28673 Filed 11-3-99; 8:45 am]
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