[Federal Register Volume 64, Number 213 (Thursday, November 4, 1999)]
[Notices]
[Pages 60174-60177]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-28673]
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DEPARTMENT OF DEFENSE
U.S. Marine Corps
Privacy Act of 1974; System of Records
AGENCY: U.S. Marine Corps, DoD.
ACTION: Amend records systems.
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SUMMARY: The U.S. Marine Corps proposes to amend three systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on December
6, 1999, unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section,
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.
FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008
or DSN 224-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices
for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed actions are not within the purview of subsection (r)
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the
submission of a new or altered system report for each system. The
specific changes to the records systems being amended are set forth
below followed by the notices, as amended, published in their entirety.
Dated: October 27, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense
MMN00014
System name:
Work Measurement Labor Distribution Cards (February 22, 1993, 58 FR
10630).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulation; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041,
Headquarters, Marine Corps.'
* * * * *
Storage:
Delete entry and replace with `Paper and electronic files.'
Retrievability:
Delete entry and replace with `Records retrieved alphabetically by
last name of the individual.'
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only by supervisory personnel. Access to electronic records
is controlled by password or other user identification code.'
* * * * *
Record source categories:
Delete entry and replace with `Individual and individual's
supervisor.'
* * * * *
MMN00014
System name:
Work Measurement Labor Distribution Cards.
System location:
All Marine Corps activities.
Categories of individuals covered by the system:
Marine Corps employees, civilian, military and occasional summer
hires funded by state and local programs.
[[Page 60175]]
Categories of records in the system:
Labor distribution cards which have been prepared by either the
concerned individual or the supervisor to record the number of hours
worked, the number of units produced by the employee, the function of
the employee during that time, and the job number of the job. Also, the
system contains summarizations of said card and computer input and
output relative to said card.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; and 10 U.S.C. 5041, Headquarters, Marine Corps.
Purpose(s):
To provide a record of labor distribution on individuals assigned
to work organizations for use in the management of work assignments.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic files.
Retrievability:
Records retrieved alphabetically by last name of the individual.
Safeguards:
Records are maintained in areas accessible only by supervisory
personnel. Access to electronic records is controlled by password or
other user identification code.
Retention and disposal:
Record destroyed one year after the last week of subject's work.
System manager(s) and address:
Commanding officer of activity. U.S. Marine Corps official mailing
addresses are incorporated into the Department of the Navy's address
directory, published as an appendix to the Navy's compilation of
systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the system manager.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the system
manager.
Requests should include name of employee, work center number, and
work week for which data is requested. Personal visits and telephone
calls should be made directly to the employee's work center supervisor.
Contesting record procedures:
The U.S. Marine Corps rules for contesting contents and appealing
initial agency determinations are published in the Secretary of the
Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701;
or may be obtained from the system manager.
Record source categories:
Individual and individual's supervisor.
Exemptions claimed for the system:
None.
MMN00016
System name:
Accident and Injury Reporting System (February 22, 1993, 58 FR
10630).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; and E.O. 9397 (SSN).'
* * * * *
Storage:
Delete entry and replace with `Paper and electronic records.'
* * * * *
Retention and disposal:
Delete entry and replace with `Records maintained 5 years after
incident, then destroyed.'
* * * * *
MMN00016
System name:
Accident and Injury Reporting System.
System location:
Organizational elements of the U.S. Marine Corps. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Categories of individuals covered by the system:
Military or civilian employees who are involved in accidents which
result in lost time, government or private property damage or
destruction and personnel injury or death.
Categories of records in the system:
Name, rank, Social Security Number, type of accidents and injuries.
Reports include consolidated accident injury report, and report of
motor vehicle accident.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397
(SSN).
Purpose(s):
To provide a record of all individuals involved in accidents for
use in resolving the disposition of such accidents and establishing
appropriate safety programs.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic records.
Retrievability:
By name and Social Security Number.
Safeguards:
Access provided on a need-to-know basis only. Locked and/or guarded
office.
Retention and disposal:
Records maintained 5 years after incident, then destroyed.
System manager(s) and address:
Commanding officer of the activity in question. U.S. Marine Corps
official
[[Page 60176]]
mailing addresses are incorporated into the Department of the Navy's
address directory, published as an appendix to the Navy's compilation
of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding officer of the activity in question. U.S. Marine
Corps official mailing addresses are incorporated into the Department
of the Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of the activity in question. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Individual concerned, military police traffic accident
investigation reports, accident injury reports, other records of the
activity, witness, and other correspondents.
Exemptions claimed for the system:
None.
MMN00017
System name:
Armory Access and Individual Weapons Assignments (February 22,
1993, 58 FR 10630).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 301, Departmental
Regulation; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; and E.O. 9397 (SSN).'
* * * * *
Storage:
Delete entry and replace with `Paper and electronics records.'
Retrievability:
Delete entry and replace with `By name and social security number.'
Safeguards:
Delete entry and replace with `Records are maintained in areas
accessible only to authorized personnel. Access to electronic records
is controlled by password or other user identification code.'
Retention and disposal:
Delete entry and replace with `Records retained until weapons are
returned, then destroyed.'
* * * * *
MMN00017
System name:
Armory Access and Individual Weapons Assignments.
System location:
Organizational elements of the U.S. Marine Corps. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Categories of individuals covered by the system:
All personnel assigned government weapons. All personnel authorized
access to individual armories.
Categories of records in the system:
Records depict name of individual, type of weapon assigned, serial
number of that weapon, accessories in the individual's possession,
condition of the weapon and accessories, and individual's signature
acknowledging receipt.
Name, rank, Social Security Number of personnel authorized access
to individual armories.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulation; 10 U.S.C. 5013, Secretary of
the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397
(SSN).
Purpose(s):
To provide a record of weapons accountability, management and
control of all U.S. Government weapons/accessories issued to personnel
and to provide record of personnel authorized access to armory spaces.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronics records.
Retrievability:
By name and Social Security Number.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel. Access to electronic records is controlled by password or
other user identification code.
Retention and disposal:
Records retained until weapons are returned, then destroyed.
System manager(s) and address:
Commanding officer of the activity in question. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding officer of the activity in question. U.S. Marine
Corps official mailing addresses are incorporated into the Department
of the Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of the activity in question. U.S. Marine Corps
official mailing addresses are incorporated into the Department of the
Navy's address directory, published as an appendix to the Navy's
compilation of systems of records notices.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
[[Page 60177]]
Record source categories:
Individual concerned, other records of the activity.
Exemptions claimed for the system:
None.
[FR Doc. 99-28673 Filed 11-3-99; 8:45 am]
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