[Federal Register Volume 64, Number 213 (Thursday, November 4, 1999)]
[Notices]
[Pages 60177-60178]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-28672]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amended systems of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 6, 1999, unless comments are received which result in a 
contrary determination.

ADDRESSES: Privacy Act officer, Records Management Program Division, 
Army Records Management and Declassification Agency, ATTN: TAPC-PDD-RP, 
Stop C55, Ft. Belvoir, VA 22060-5576.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C.. 552a), as 
amended, which requires the submission of a new or altered system 
report.

    Dated: October 27, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AD640-10b NGB

System name:
    Military Personnel Records Jacket (NGB) December 23,1997, 62 FR 
67055).

CHANGES:
System Identifier
    Change system identifier to `A0600-8-104b'.
* * * * *

System Location:
    Add to end of entry `Addresses for each state headquarters may be 
obtained from the National Guard Bureau, Army National Guard Readiness 
Center, ATTN: NGB-ARP-S, 111 South George Mason Drive, Arlington, VA 
22204-1382.
* * * * *

Authority for maintenance of the system:
    Add to entry `AR 600-8-104, Military Personnel Information 
Management/Records.'
* * * * *
A0500-8-104b

System name:
    Military Personnel Records Jacket (NGB).

System location:
    The custodian of the Military Personnel Record will either be the 
State Personnel Service Center (PSC) located in conjunction with the 
Office of the Adjutant General or each National Guard Armory in those 
non-PSC states: Guam, Puerto Rico, the Virgin Islands, and the District 
of Columbia. Addresses for each state headquarters may be obtained from 
the National Guard Bureau, Army National Guard Readiness Center, ATTN: 
NGB-ARP-S, 111 South George Mason Drive, Arlington, VA 22204-1382.

Categories of individuals covered by the system:
    All members of the Army National Guard not on active duty.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The individual's service agreement, record of emergency data, 
certificates of release or discharge from active duty (DD Form 214) and 
other service computation documents, active duty orders, military 
occupational specialty orders, Servicemen's Group Life Insurance 
election, security questionnaire and clearance, transfer requests and 
orders, promotions, reductions, personnel qualification record (DD Form 
2091), oath of extensions of enlistment, selective reserve incentive 
program agreements, notice of basic eligibility (NOBE) for GI Bill, and 
discharge documents and orders.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; E.O. 9397 (SSN); and AR 600-8-104, Military Personnel 
Information Management/Records.

PURPOSE(S):
    These records are created and maintained to manage the member's 
National Guard Service effectively; Historically document the member's 
military service; and Safeguard the rights of members and the Army.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Central Intelligence Agency; Department of Agriculture; 
Department of Commerce; Department of Health and Human Services; 
Department of Education; Department of Labor; Department of State; 
Department of the Treasury; Department of Transportation; Federal 
Aviation Agency; National Transportation Safety Board; American Battle 
Monuments Commission; Department of Veterans Affairs; Federal 
Communications Commission; U.S. Postal Service Selective Service 
System; Social Security Administration; state, county and city welfare 
organizations when information is required to consider applications for 
benefits; penal institutions when the individual is a patient or an 
inmate; state, county and city law enforcement authorities.

    Note: Records of the identity, diagnosis, prognosis, or 
treatment of any client/patient, irrespective of whether or when he/
she ceases to be a client/patient, maintained in connection with the 
performance of any alcohol or drug abuse prevention and treatment 
function conducted, regulated, or directly or indirectly assisted by 
any department or agency of the United States, shall, except as 
provided therein be confidential and be disclosed only for the 
purposes and under the circumstances expressly authorized in 42 
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act 
of 1974, as amended, in regard to accessibility of such records 
except to the individual to whom the record pertains. Blanket 
Routine Uses do not apply to these records.

    The ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

[[Page 60178]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders.

RETRIEVABILITY:
    By individual's name.

SAFEGUARDS:
    Records maintained in areas accessible only to authorized personnel 
having need therefor in the performance of official business. The 
Military Personnel Records Jacket is transferred from station to 
station in the personnel possession of the individual whose record it 
is, or by U.S. Postal Service.

RETENTION AND DISPOSAL:
    Military personnel records are retained until updated or service of 
individual is terminated. Following separation, the transfer of the 
records is to the U.S. Army Reserve Personnel Command or to the 
National Personnel Records Center.

SYSTEM MANAGER(S) AND ADDRESS:
    National Guard Bureau, Army National Guard Readiness Center, ATTN: 
NGB-ARP-C, 111 South George Mason Drive, Arlington, VA 22204-1382.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
commander of the unit to which the Army National Guard member is 
assigned.
    For separated personnel, information may be obtained from the 
Commander, U.S. Army Reserve Personnel Command, One Reserve Way, St. 
Louis, MO 63132-5200.
    For discharged or deceased personnel, contact the National 
Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5200.
    For verification purposes, individual should provide full name, 
service identification number current military status and current 
address.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the commander of 
the unit to which the Army National Guard member is assigned.
    For separated personnel, information may be obtained from the 
Commander, U.S. Army Reserve Personnel Command, One Reserve Way, St. 
Louis, MO 63132-5200.
    For discharged or deceased personnel contact the National Personnel 
Records Center, 9700 page Avenue, St. Louis, MO 63132-5200.
    For verification purposes, individual should provide full name, 
service identification number, current military status, and current 
address.
    For personal visits, the requester should provide acceptable 
identification i.e., military identification care or other 
identification normally acceptable in the transaction of business.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determination are contained in Army 
Regulation 340-21: 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    From the individual, educational and financial institutions, law 
enforcement agencies, personal references provided by the individual, 
Army records and reports, third parties when information furnished 
relates to the service member's status.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-28672 Filed 11-3-99 8:45 am]
BILLING CODE 5001-10-M