[Federal Register Volume 64, Number 212 (Wednesday, November 3, 1999)]
[Notices]
[Pages 59819-59820]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-28706]


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SMALL BUSINESS ADMINISTRATION


Privacy Act of 1974; System of Records Notices

AGENCY: Small Business Administration.

ACTION: Notice of new system of record.

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SUMMARY: The Small Business Administration is adding a new system of 
records to the Agency's Privacy Act System of Records. The new system 
collects information for the Women's Business Center, Small Business

[[Page 59820]]

Development Center, Business Information Center, One Stop Capital Shop, 
Veteran's Assistance, Tribal Business Information Center, and Welfare 
to Work Programs.

DATES: Submit comments on or before December 3, 1999.

ADDRESSES: Address comments to Monika Edwards Harrison, Associate 
Administrator for Business Initiatives, Small Business Administration, 
409 3rd Street, SW., Suite 6100, Washington, DC 20416.

FOR FURTHER INFORMATION CONTACT: Monika Edwards Harrison, Associate 
Administrator for Business Initiatives, (202) 205-6665.
SBA 170

SYSTEM NAME:
    Entrepreneurial Development--Management Information System (EDMIS), 
U.S. Small Business Administration (SBA).

SYSTEM LOCATION:
    SBA Headquarters.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals using SBA's business counseling and assistance 
services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual and business information on SBA clients.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Pub. L. 85-536; 15 U.S.C. 631 (Small Business Act), sec. 7(j)(1), 
(Business Counseling); 15 U.S.C. 648 sec. 21 (Small Business 
Development Centers); 15 U.S.C. 656 sec. 29 (Women's Business Centers); 
Pub. L. 106-50 (Veterans' Entrepreneurship and Small Business 
Development Act of 1999); 44 U.S.C. 3101 (Records Management by Federal 
Agencies); and Pub. L. 103-62 (Results Act).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used, disclosed, or referred:
    (a) To the Agency service provider (resource partner) who initially 
collected the individual's information.
    (b) To a Congressional office from an individual's record when the 
office is inquiring on the individual's behalf. The Member's access 
rights are no greater than the individual's.
    (c) To the Federal, state, local or foreign agency or organization 
which investigates, prosecutes, or enforces violations, statutes, 
rules, regulations, or orders issued when an agency identifies a 
violation or potential violation of law, arising by general or program 
statute, or by regulation, rule, or order.
    (d) To Agency volunteers, interns, and contractors for use in their 
official duties.
    (e) To the Department of Justice (DOJ) when:
    (1) The agency, or any component thereof; or
    (2) Any employee of the agency in his or her official capacity; or
    (3) Any employee of the agency in his or her individual capacity 
where the DOJ has agreed to represent the employee; or
    (4) The United States Government, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
use of such records by the DOJ is deemed by the agency to be relevant 
and necessary to the litigation, provided, however, that in each case, 
the agency determines that disclosure of the records to the DOJ is a 
use of the information contained in the records that is compatible with 
the purpose for which the records were collected.
    (f) To disclose them in a proceeding before a court or adjudicative 
body before which the Agency is authorized to appear, when:
    (1) The agency, or any component thereof; or
    (2) Any employee of the agency in his or her official capacity; or
    (3) Any employee of the agency in his or her individual capacity 
where the agency has agreed to represent the employee; or
    (4) The United States Government, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
agency determines that use of such records is relevant and necessary to 
the litigation, provided, however, that in each case, the agency 
determines that disclosure of the records to a court or other 
adjudicative body is a use of the information contained in the records 
that is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Electronic form in secured database on a dedicated server.

RETRIEVABILITY:
    By SBA Customer Number and cross-referenced by individual or 
business name.

SAFEGUARDS:
    Access and use over the Internet with a restricted numerical 
password. Access and use is limited to Federal officials with a need-
to-know and to designated resource partners. SBA resource partners will 
have access only to those individual records that were collected by 
that particular resource partner. Generally, designated program 
managers in Headquarters and the district director in the field will 
have access to individual records only as needed for program 
management.

RETENTION AND DISPOSAL:
    In accordance with SBA SOP 00 41 2, Item #65:06, these records are 
retained a minimum of 3 years and generally destroyed 3 years after 
last update.

SYSTEM MANAGER(s) AND ADDRESS:
    Associate Deputy Administrator of Entrepreneurial Development and 
designee in Headquarters.

NOTIFICATION PROCEDURE:
    An individual may submit a record inquiry either in person or in 
writing to the Systems Manager or Privacy Act Officer for Headquarters 
records. Individuals inquiring about this system must follow the SBA 
Privacy Act Regulations at 13 CFR part 102 subpart B.

RECORDS ACCESS PROCEDURES:
    Systems Manager or Privacy Act Officer will determine procedures. 
Individuals inquiring about this system must follow the SBA Privacy Act 
Regulations at 13 CFR part 102 subpart B.

CONTESTING RECORD PROCEDURES:
    Notify the official listed above and state reason(s) for contesting 
and the proposed amendment sought, as indicated in 13 CFR part 102 
subpart B.

RECORD SOURCE CATEGORIES:
    Individuals and businesses to whom the record belongs.

    Dated: October 29, 1999.
Mona Koppel Mitnick,
Senior Privacy Act Official.
[FR Doc. 99-28706 Filed 11-2-99; 8:45 am]
BILLING CODE 8025-01-U