[Federal Register Volume 64, Number 211 (Tuesday, November 2, 1999)]
[Notices]
[Pages 59221-59222]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-27234]


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OFFICE OF PERSONNEL MANAGEMENT


Privacy Act of 1974; Amendment to a System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice to amend a system of records.

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SUMMARY: OPM proposes to amend a system of records in its inventory of 
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended. This action is necessary to meet the requirements of the 
Privacy Act to publish in the Federal Register notice of the existence 
and character of record systems maintained by the agency (5 U.S.C. 
552(e)(4)).

DATES: The changes will be effective without further notice on December 
13, 1999, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to the Office of Personnel Management, 
ATTN: Mary Beth Smith-Toomey, Office of the Chief Information Officer, 
1900 E Street NW., Room 5415, Washington, DC 20415-7900.

FOR FURTHER INFORMATION CONTACT: Mary Beth Smith-Toomey, (202) 606-
8358.

SUPPLEMENTARY INFORMATION: This notice covers records that may contain 
individually identifiable information about FEI program participants 
supplied by sponsoring agency and the program participant, including 
application and consent forms, supporting correspondence, class roster 
and directories. The records contain the name, position title, office 
address and telephone number, Social Security Number, Federal Executive 
Institute (FEI) program attended, and, with the approval of the 
individual, home address and telephone number of program participants. 
Demographic information is obtained on a completely anonymous basis and 
is stored as such. This system of records, OPM/Central-10, Federal 
Executive Institute Program Participants Records, is changed to support 
the collection and retention of Social Security Numbers and race and 
national origin (RNO) information.

U.S. Office of Personnel Management.
Janice R. Lachance,
Director.
OPM/CENTRAL 10

SYSTEM NAME:
    Federal Executive Institute Program Participant Records.

SYSTEM LOCATION:
    Federal Executive Institute, Office of Executive and Management 
Development, Office of Personnel Management, 1301 Emmet Street, 
Charlottesville, VA 22903-4899.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Federal, State, and local government employees (both current 
and former), international executives, former faculty and staff, and 
Fellowship students who have attended programs at the Federal Executive 
Institute (FEI).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information supplied by the sponsoring agency 
and the program participant, including application and consent forms, 
supporting correspondence, class rosters and directories. The records 
contain the name, position title, office address and telephone number, 
Social Security Number, FEI program attended, and, with the approval of 
the individual, home address and telephone number of program 
participants. Demographic information is obtained on a completely 
anonymous basis and is stored as such. It cannot be retrieved as 
related to any individual. Race and National Origin (RNO) information 
that is submitted and entered into the system is immediately blocked 
from individual identification. The RNO information system can generate 
general reports but the System Administrator(s) is the only 
individual(s) that can access the original information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Includes the following with any revisions and amendments:
    5 U.S.C. 301 and 4117.

PURPOSE(S):
    The records are used by FEI staff to administer the program, to 
promote program participant interaction, and by FEI program 
participants to maintain contact with other participants. These records 
may be used to locate individuals for personnel research but no records 
are released without prior permission. No RNO information will be 
accessed except as a group with no individual recognition.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING THE 
CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
    Routine uses 1 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices (60 FR 63075, effective January 17, 
1996) apply to the records maintained within this system.
    The routine uses listed below are specific to this system of 
records only:

[[Page 59222]]

    a. To disclose information to Federal agencies to assist them in 
planning for executive development programs.
    b. To provide information to the FEI Alumni Association for the 
purpose of mailing association materials to an alumni's home or 
business address.

POLICIES AND PRACTICES OF STORING, RETRIEVING, SAFEGUARDING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in hard copy (for 2 years) and automated 
form.

RETRIEVABILITY:
    Records are retrieved by the name of the individual on whom they 
are maintained. A secondary identifier will be the Social Security 
Number of an individual (the secondary identifier will not be released 
in any records). Records may also be retrieved by agency, location and 
FEI programs.

SAFEGUARDS:
    Records kept by FEI officials are maintained in a secured area with 
access limited to those authorized personnel at FEI whose duties 
require access. Distribution of information is limited to FEI program 
participants and specified recipients. In addition:
    a. At the request of the individual, his or her home address and 
telephone number will not be released;
    b. Social Security Numbers will not be included in any information 
released.
    c. At the request of the employing agency, information relating to 
the individual's status (i.e., position title) will not be released.

RETENTION AND DISPOSAL:
    Hard copies of applicant files are destroyed after a maximum of 3 
years. The automated data base is an ongoing file system.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Federal Executive Institute, Office of Executive and 
Management Development, Office of Personnel Management, 1301 Emmet 
Street, Charlottesville, VA 22903-4899; Computer Specialist, Federal 
Executive Institute, Office of Executive and Management Development, 
Office of Personnel Management, 1301 Emmet Street, Charlottesville, VA 
22903-4899.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system contains 
information about them should contact the system manager(s). 
Individuals must furnish the following information for their records to 
be located and identified:
    a. Name (possibly Social Security Number).
    b. Agency.
    c. FEI program attended and dates.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to their records should 
contact the system manager(s). Individuals must furnish the following 
information for their records to be located and identified:
    a. Name (possibly Social Security Number).
    b. Agency.
    c. FEI program attended and dates.
    Individuals requesting access must also follow OPM's Privacy Act 
regulations regarding verification of identity and access to records (5 
CFR part 297).

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of records about them 
should contact the system manager(s). Individuals must furnish the 
following information for their records to be located and identified:
    a. Name (possibly Social Security Number).
    b. Agency.
    c. FEI program attended and dates.
    Individuals requesting amendment must follow OPM's Privacy Act 
regulations regarding verification of identity and amendment of records 
(5 CFR part 297).

RECORD SOURCE CATEGORIES:
    All information in the system comes from:
    a. The individuals to whom the records pertain.
    b. Employing agency.

[FR Doc. 99-27234 Filed 11-1-99; 8:45 am]
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