[Federal Register Volume 64, Number 204 (Friday, October 22, 1999)]
[Notices]
[Pages 57071-57075]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-27577]


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DEPARTMENT OF DEFENSE

Marine Corps


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DoD.
ACTION: Amend records systems.

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SUMMARY: The U.S. Marine Corps proposes to amend five systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on November 
22, 1999, unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section, 
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.

FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008 
or DSN 224-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices 
for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed actions are not within the purview of subsection (r) 
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the 
submission of a new or altered system report for each system. The 
specific changes to the records systems being amended are set forth 
below followed by the notices, as amended, published in their entirety.

    Dated: October 18, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense
MJA00013

System name:
    Bad Checks/Withdrawal of Check Cashing Privileges Lists (August 3, 
1993, 58 FR 41254).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).'
* * * * *

Storage:
    Delete entry and replace with `Paper and electronic files.'
* * * * *
MJA00013

System name:
    Bad Checks/Withdrawal of Check Cashing Privileges Lists.

System location:
    Each Appropriated and Non-Appropriated Fund Activity having 
authority to accept personal checks from authorized patrons. U.S. 
Marine Corps official mailing addresses are incorporated into the 
Department of the Navy's address directory, published as an appendix to 
the Navy's compilation of system of records notices.

Categories of individuals covered by the system:
    All military personnel, active and retired; their authorized 
dependents of deceased military retirees; Marine Corps Exchange 
employees.

Categories of records in the system:
    File bulletins containing name, rank, Social Security Number and 
expiration date of restriction of privileges and related 
correspondence.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).

Purpose(s):
    To provide a record of individuals who have issued bad checks at 
Appropriated and Nonappropriated Fund Activities having authority to 
accept personal checks from authorized patrons. The records are used to 
protect activities from unnecessary losses and to initiate 
administrative or criminal actions due to bad check offenses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Marine Corps compilation apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic files.

Retrievability:
    Alphabetical by name and Social Security Number.

Safeguards:
    Access limited. Secured in locked building during nonworking hours.

Retention and disposal:
    Destroyed when privileges are restored at the expiration of 
specified periods made known to the individual at the time privileges 
are revoked.

System manager(s) and address:
    Commanding Officer of activity concerned. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of system of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding Officer of activity concerned. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of system of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding Officer of activity concerned. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of system of records notices.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Bad checks returned from the bank; notification from other 
commands,

[[Page 57072]]

Federal Bureau of Investigation, Naval Investigative Service or other 
state, local or Federal investigative agencies or Treasury Department.

Exemptions claimed for the system:
    None.
MMC00003

System name:
    Activity Check In/Check Out File (August 3, 1993, 58 FR 41254).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Record Source categories:
    Delete entry and replace with `Individual and service record.'
* * * * *
MMC00003

System name:
    Activity Check In/Check Out File.

System location:
    May be located at any U.S. Marine Corps or U.S. Marine Corps 
Reserve activity. U.S. Marine Corps official mailing addresses are 
incorporated into the Department of the Navy's address directory, 
published as an appendix to the Navy's compilation of system of records 
notices.

Categories of individuals covered by the system:
    All members of the activity.

Categories of records in the system:
    Date reported and verification of check-in/check-out procedure.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5031, Secretary 
of the Navy; and 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of members reporting to or leaving a unit for 
use in tracking property belonging to the unit.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Marine Corps compilation apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    On paper in files or on clipboard.

Retrievability:
    Alphabetically by last name.

Safeguards:
    Access limited to activity personnel in the performance of their 
official duties.
    After working hours, the office and building are locked. A guard is 
located in the general vicinity.

Retention and disposal:
    Retained for 6 months after action has been completed.

System manager(s) and address:
    Activity commander. U.S. Marine Corps official mailing addresses 
are incorporated into the Department of the Navy's address directory, 
published as an appendix to the Navy's compilation of system of records 
notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the activity commander. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of system 
of records notices.
    Provide full name, Social Security Number, and military status. 
Proof of identity may be established by military identification card or 
DD-214 and driver's license.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
activity commander. U.S. Marine Corps official mailing addresses are 
incorporated into the Department of the Navy's address directory, 
published as an appendix to the Navy's compilation of system of records 
notices.
    Provide full name, Social Security Number, and military status. 
Proof of identity may be established by military identification card or 
DD-214 and driver's license.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual and service record.

Exemptions claimed for the system:
    None.
MMC00008

System name:
    Message Release/Pickup Authorization File (August 3, 1993, 58 FR 
41254).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Storage:
    Delete entry and replace with `Paper and electronic records.'
* * * * *
MMC00008

System name:
    Message Release/Pickup Authorization File.

System location:
    Marine Corps activities. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of system 
of records notices.

Categories of individuals covered by the system:
    All personnel authorized to release/pickup message traffic.

Categories of records in the system:
    OPNAV Form 2160-5 (Message Release/Pickup Authorization).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5031, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of personnel authorized to release/pickup 
messages at command Communication Centers.

[[Page 57073]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear to the beginning of the 
Marine Corps compilation apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Alphabetically by name.

Safeguards:
    Located in a secure space within the Command Center, which is 
manned on a 24-hour basis.

Retention and disposal:
    Retained until individual is replaced or authorization is revoked 
by proper authority; then destroyed by burning or shredding.

System manager(s) and address:
    Local commanding officers. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of system 
of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local commanding officer. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of system 
of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the local 
commanding officer. U.S. Marine Corps official mailing addresses are 
incorporated into the Department of the Navy's address directory, 
published as an appendix to the Navy's compilation of system of records 
notices.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Organizations, departments, sections authorized to release/pickup 
messages for the command.

Exemptions claimed for the system:
    None.
MMN00005

System name:
    Marine Corps Education Program (February 22, 1993, 58 FR 10630).

Changes:
* * * * *

System location:
    Replace last sentence with `U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of 
systems of records notices.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete paragraphs 2, 3 and 4.
* * * * *

Storage:
    Delete entry and replace with `Paper and electronic records.'
* * * * *
MMN00005

System name:
    Marine Corps Education Program.

System location:
    Primary system - Marine Corps Combat Development Command, Quantico, 
VA 22134-5050.
    U.S. Marine Corps official mailing address are incorporated into 
the Department of the Navy's address directory, published as an 
appendix to the Navy's compilation of systems of records notices.

Categories of individuals covered by the system:
    Marine Corps personnel who have submitted written applications for 
participation in full-time, tuition assistance, off-duty, PREP, or 
other voluntary education programs.

Categories of records in the system:
    File contains copies of individual's applications for participation 
in an education program; copies of correspondence between the Marine 
Corps, the individual and academic records and correspondence; test 
results; previous enrollments and disenrollments; and educational 
qualification data addressing the individual concerned.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5031, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).

Purpose(s):
    To provide a record on individuals for use in educational and 
vocational counseling, selection, assignment and management of various 
educational and vocational programs attended by Marine Corps personnel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Educational Institutions - By officials and employees of those 
educational institutions to which the individual applies or which the 
Marine Corps contracts with, to provide full-time, off-duty or other 
educational programs.
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Filed alphabetically by last name; by educational institution, 
educational program or unit of assignment. Cross reference by Social 
Security Number.

Safeguards:
    Records are maintained in limited access working areas and are made 
available to persons other than the individual addressed only on a 
strict `need-to-know' basis. After duty hours storage areas are locked.

[[Page 57074]]

Retention and disposal:
    Records are maintained a maximum of three years and then destroyed. 
In instances where individual completed less than three years, with no 
incurred service obligation, records are destroyed on program 
completion or transfer of individual from command maintaining record.

System manager(s) and address:
    Commanding General, Marine Corps Combat Development Command, 
Quantico, VA 22134-5050.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding General, Marine Corps Combat Development Command, 
Quantico, VA 22134-5050.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commander of the activity to which they are assigned for duty.
    U.S. Marine Corps official mailing addresses are incorporated into 
the Department of the Navy's address directory, published as an 
appendix to the Navy's compilation of systems of records notices.
    Requests from individuals who have made written application for the 
Special Education Program (SEP), Advanced Degree Program (ADP), Funded 
Legal Education Program (FLEP), College Degree Program (CDP), Marine 
Enlisted Commissioning Education Program (MECEP), Navy Enlisted 
Scientific Education Program (NESEP), Staff NCO Degree Completion 
Program (SNCODCP), or Marine Associate Degree Completion Program 
(MADCOP) should be addressed to the Commanding General, Marine Corps 
Combat Development Command, Quantico, VA 22134-5050. Telephone (703) 
640-2399.
    Written requests for information should contain name of the 
individual, current address and telephone number, and the academic 
program originally requested or in which participated.
    For personal visits, the individual should provide personal 
identification.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Application and related documents including correspondence from the 
individual requesting an education program; correspondence originating 
in the Educational Services Branch or other Headquarters Marine Corps 
staff agencies; academic transcripts from educational institutions; and 
educational selection board results.

Exemptions claimed for the system:
    None.
MMN00009

System Name
    Military Police Information System (February 22, 1993, 58 FR 
10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete paragraphs 2 through 6.

Storage:
    Delete entry and replace with `Paper and electronic records.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records are maintained at varying 
times depending on the type of information. The retention varies from 
two to six years, and then is destroyed.'
MMN00009

System name:
    Military Police Information System (MILPINS).

System location:
    Decentralized segments exists at commands within area of 
jurisdiction.

Categories of individuals covered by the system:
    Files contain information concerning both military and civilian 
personnel who have come in contact with the military police as victims, 
suspects, or witnesses to incidents, complaints reported to the Provost 
Marshal. Files also contain data on military personnel living in base 
sponsored housing, or who have registered weapons or pets aboard the 
base. Military personnel and civilians who have registered motor 
vehicles are also included.

Categories of records in the system:
    Incidents/complaints reported to the installation Provost Marshal 
and all subjects listed on Field Interviews/Reports by the military 
police. The individual's name, description, Social Security Number, 
address, offense charges, location of offenses/incident, date, time, 
blotter entry number, military police report number, and disposition of 
case are maintained. Housing information includes phone number, 
building number, address, and dependent information. Pet registration 
information includes species, sex, breed, color, name and inoculation 
dates. Weapon registration information includes brand name, caliber, 
type, and model. Motor vehicle information includes year, make, model, 
color, license number, insurance company, and decal information. Work 
section information includes phone number, division code, building 
number, building key access, and recall information. Personnel 
information includes date of birth, sex, race, age, and date 
transferred.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).

Purpose(s):
    To provide a rapid means for military police to access reports for 
proper disposition of cases. The system also provides historical record 
of all reports on individuals who have come in contact with the 
military police as victims, suspects or witnesses to incidents.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Filed by full name or Social Security Number.

[[Page 57075]]

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel that are properly screened, cleared and trained. Passwords 
are required to access those programs which produce printed output. 
Access to the computer is controlled via a centralized security office 
and printouts many only be receipted for by designated personnel. All 
index cards and printouts are filed in locked security cabinets.

Retention and disposal:
    Records are maintained at varying times depending on the type of 
information. The retention varies from two to six years, and then are 
destroyed.

System manager(s) and address:
    Installation Provost Marshal of activity concerned. U.S. Marine 
Corps official mailing addresses are incorporated into the Department 
of the Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Provost Marshal of activity concerned. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Provost Marshal of activity concerned. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.
    Written requests for information should contain the full name of 
the individual, Social Security Number, date and place of birth.
    For visits, the individual should report to Provost Marshal of the 
respective installations.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Military Police Blotters and Field Interview Card.

Exemption claimed for the system:
    None.
[FR Doc. 99-27577 Filed 10-21-99; 8:45 am]
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