[Federal Register Volume 64, Number 200 (Monday, October 18, 1999)]
[Notices]
[Pages 56198-56200]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-27071]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency proposes to amend a system of 
records notice in its in its inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective on November 17, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J.Kingman Road, Suite 
2533 Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend two systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the 
system of records are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems report. The record system being 
amended is set forth below, as amended, published in its entirety.

[[Page 56199]]

    Dated: October 8, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S337.25 DLA-KS

System name:
    Employee Relations Under Negotiated Grievance Procedures (August 9, 
1993, 58 FR 42303).

Changes
System Identifier:
    Delete entry and replace with `S370.20 CAHS'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Current and former civilian 
employees and applicants on whom discipline, grievance, complaint or 
appeal records exist.'

Categories of records in the system:
    Delete entry and replace with `The file includes name, Social 
Security Number, addresses, phone numbers and details pertaining to the 
discipline, grievance, complaint, or appeal.'

Authority for maintenance of the system:
    Delete entry and replace with `Pub. L. 92-261; 5 U.S.C. Chap. 33, 
Examination, Selection, and Placement; 5 U.S.C. Chap 75, Adverse 
Actions; 5 U.S.C. Chapter 71, Labor-Management Relations, 29 U.S.C. 
Chap. 14, Age Discrimination Employment; E.O. 9830, Amending the Civil 
Service Rules and Providing for Federal Personnel Administration; Equal 
Employment Opportunity Act of 1972, and E.O. 9397 (SSN).'

Purpose(s):
    Delete entry and replace with `Records are used to process, 
administer and adjudicate discipline, grievance, complaints, and appeal 
actions. Records are also used for litigation and program evaluation 
purposes.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete fourth and fifth paragraphs.
* * * * *

Retrievability:
    Add to the end of the sentence `and Social Security Number.'

Safeguards:
    Add to the end of the paragraph `Records are secured in locked or 
guarded buildings, locked offices, or locked cabinets during nonduty 
hours.'
* * * * *
S370.20 CAHS

System name:
    Employee Relations Under Negotiated Grievance Procedures.

System location:
    Executive Director, Human Resources Office, Headquarters, Defense 
Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, 
VA 22060-6221, and the Human Resources Offices of the DLA Primary Level 
Field Activities (PLFAs). Official mailing addresses are published as 
an appendix the to DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Current and former civilian employees and applicants on whom 
discipline, grievance, complaint or appeal records exist.

Categories of records in the system:
    The file includes name, Social Security Number, addresses, phone 
numbers and details pertaining to the discipline, grievance, complaint, 
or appeal.

Authority for maintenance of the system:
    Pub. L. 92-261; 5 U.S.C. Chap. 33, Examination, Selection, and 
Placement; 5 U.S.C. Chap 75, Adverse Actions; 5 U.S.C. Chapter 71, 
Labor-Management Relations, 29 U.S.C. Chap. 14, Age Discrimination 
Employment; E.O. 9830, Amending the Civil Service Rules and Providing 
for Federal Personnel Administration; Equal Employment Opportunity Act 
of 1972, and E.O. 9397 (SSN).

Purpose(s):
    Records are used to process, administer and adjudicate discipline, 
grievance, complaints, and appeal actions. Records are also used for 
litigation and program evaluation purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Representatives of the Office of Personnel Management (OPM) on 
matters relating to the inspection, survey, audit or evaluation of 
civilian personnel management programs or personnel actions, or such 
other matters under the jurisdiction of the OPM.
    Appeals authority for the purpose of conducting hearings in 
connection with employee's appeals from adverse actions and formal 
discrimination complaints.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Records are retrieved by name and Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and disposal:
    Records are destroyed four years after case is closed.

System manager(s) and address:
    Executive Director, Human Resources Office, Headquarters, Defense 
Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, 
VA 22060-6221, and the Human Resources Offices of the DLA PLFAs. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the DLA PLFA involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer

[[Page 56200]]

of the particular DLA PLFA involved. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Supervisors or other appointed officials designated for this 
purpose.

Exemptions claimed for the system:
    None.
[FR Doc. 99-27071 Filed 10-15-99; 8:45 am]
BILLING CODE 5001-10-F