[Federal Register Volume 64, Number 200 (Monday, October 18, 1999)]
[Notices]
[Pages 56195-56196]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-27070]



[[Page 56195]]

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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending two systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
November 17, 1999, unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
Army Records Management and Declassification Agency, ATTN: TAPC-PDD-RP, 
Stop C55, Ft. Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 8, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-8 NGB

System name:
    Standard Installation/Division Personnel System Army National Guard 
(SIDPERS-ARNG) (December 23, 1997, 62 FR 67055).

Changes:
* * * * *

Authority for maintenance of the system:
    After `10 U.S.C. 3013' add `Secretary of the Army'.
* * * * *
A0600-8 NGB

System name:
    Standard Installation/Division Personnel System Army National Guard 
(SIDPERS-ARNG).

System location:
    The system operates at two levels. Each state ARNG headquarters has 
primary responsibility for editing and updating the database; the 
National Guard Bureau (NGB) centrally collects and controls data flows 
to/from the states thereby creating the database for reports 
preparation to Headquarters, Department of the Army, Department of 
Defense, and other agencies. Addresses for each state headquarters may 
be obtained from the National Guard Bureau, Army National Guard 
Readiness Center, ATTN: NGB-ARP-S, 111 South George Mason Drive, 
Arlington, VA 22204-1382.

Categories of individuals covered by the system:
    Members of the Army National Guard.

Categories of records in the system:
    Soldier's name, Social Security Number, grade/rank, sex, race, 
ethnic group, current military assignment, military qualifications, 
dates relevant to military service, civilian occupation, and other 
similar relevant data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; and E.O. 9397 (SSN).

Purpose(s):
    The principal purposes are to report accessions and losses to ARNG 
strength; to provide information for personnel management; and to 
support automated interfaces with authorized information systems for 
pay, mobilization, etc.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic tapes/discs.

Retrievability:
    By name and Social Security Number.

Safeguards:
    Access to data storage area and distribution of printouts is 
controlled. Approval of functional manager must be obtained before data 
may be retrieved or distributed.

Retention and disposal:
    Data on all members of the Army National Guard isarchived to 
magnetic media monthly and destroyed after two (2) years.

System manager(s) and address:
    National Guard Bureau, Army National Guard ReadinessCenter, ATTN: 
NGB-ARP-S, 111 South George Mason Drive, Arlington, VA 22204-1382.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Guard Bureau, Army National Guard Readiness Center, 
ATTN: NGB-ARP-S, 111 South George Mason Drive, Arlington, VA 22204-
1382.
    For verification purposes, individual should provide full name, 
service identification number, present address and telephone number, 
and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Guard Bureau, Army National Guard Readiness Center, ATTN: NGB-
ARP-S, 111 South George Mason Drive, Arlington, VA 22204-1382.
    For verification purposes, individual should provide full name, 
service identification number, present address and telephone number, 
and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, individual's personnel and pay files, other 
Army records and reports.

Exemptions claimed for the system:
    None.
A0600-20 NGB

System name:
    Equal Opportunity Investigative Files (October 15, 1998, 63 FR 
55372).

[[Page 56196]]

Changes:
* * * * *

Authority for maintenance of the system:
    Change `32 U.S.C 32' to `32 U.S.C 102'.

Purpose(s):
    Delete entry and replace with `To investigate, resolve complaints 
of discrimination and issue decisions, and other determinations to 
complainants.'
* * * * *
A0600-20 NGB

System name:
    Equal Opportunity Investigative Files.

System location:
    National Guard Bureau, Directorate for Equal Opportunity, 1411 
Jefferson Davis Highway, Arlington, VA 22202-3231.

Categories of individuals covered by the system:
    National Guard applicants for technician employment, technicians, 
and military members who file complaints of discrimination or who are 
involved in such complaints.

Categories of records in the system:
    Formal complaints of discrimination; counselors' reports; 
notification letters to the complainant; affidavits from complainant 
and/or witnesses; investigative reports; hearings transcript; 
examiner's findings, recommendations; decisional documents; and similar 
relevant records.

Authority for maintenance of the system:
    10 U.S.C 3013, Secretary of the Army; 32 U.S.C 102; DoD Directive 
1350.2, DoD Military Equal Opportunity (MEO) Program; Army Regulation 
600-20, Army Command Policy; and E.O. 9397 (SSN).

Purpose(s):
    To investigate, resolve complaints of discrimination and issue 
decisions, and other determinations to complainants.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By name of complainant.

Safeguards:
    Records are maintained in secured rooms/cabinets accessible only to 
designated officials who have a need in the performance of assigned 
duties.

Retention and disposal:
    Destroy 4 years after final resolution of case.

System manager(s) and address:
    National Guard Bureau, Directorate for Equal Opportunity, 1411 
Jefferson Davis Highway, Arlington, VA 22202-3231.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
National Guard Bureau, Directorate for Equal Opportunity, 1411 
Jefferson Davis Highway, Arlington, VA 22202-3231.
    For verification purposes, individual should provide the full name, 
current address and telephone number, sufficient details concerning the 
complaint to facilitate locating the record, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Office of 
National Guard Bureau, Directorate for Equal Opportunity, 1411 
Jefferson Davis Highway, Arlington, VA 22202-3231.
    For verification purposes, individual should provide the full name, 
current address and telephone number, sufficient details concerning the 
complaint to facilitate locating the record, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, investigative reports, witness statements, 
Army records and reports.

Exemptions claimed for the system:
    None.
[FR Doc. 99-27070 Filed 10-15-99; 8:45 am]
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