[Federal Register Volume 64, Number 182 (Tuesday, September 21, 1999)]
[Notices]
[Pages 51110-51113]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-24529]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend records systems.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency proposes to amend two systems of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on October 21, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend two systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the 
system of records are not

[[Page 51111]]

within the purview of subsection (r) of the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.

    Dated: September 15, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S690.10 DLA-W

System name:
    Individual Vehicle Operators File (February 22, 1993, 58 FR 10854).

Changes:
System Identifier:
    Replace `DLA-W' with `DLSC'.
* * * * *

System location:
    Replace first sentence and with `Commanders of the Defense 
Logistics Agency (DLA) Primary Level Field Activities (PLFAs) which 
issue vehicle operator's Identification Cards (I.D.).'

Categories of records in the system:
    Delete entry and replace with `File contains name, Social Security 
Number, date of birth, State and number of currently valid license; 
list of arrests or summonses for violation of motor vehicle laws 
(excluding parking violations) and convictions, if any; suspensions or 
revocations of his/her state license or identification card within the 
past five years and any motor vehicle accidents within the past five 
years, training and performance record, and other related papers.'

Authority for maintenance of the system:
    Delete entry and replace with `40 U.S.C. 471, Federal Property and 
Administrative Services Act of 1949; 10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; and E.O. 9397 (SSN).'
* * * * *

Retrievability:
    Delete entry and replace with `Retrieved by name or Social Security 
Number.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must use the records to perform 
their duties. The computer files are password protected with access 
restricted to authorized users. Records are secured in locked or 
guarded buildings, locked offices, or locked cabinets during nonduty 
hours.'
* * * * *

Notification procedure:
    Delete entry and replace with `Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Officer, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2553, Fort Belvoir, VA 22060-6221 or the Privacy Act Officer of the 
particular DLA PLFA involved. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.'

Record access procedures:
    Delete entry and replace with `Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Officer, Defense Logistics 
Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2553, Fort 
Belvoir, VA 22060-6221 or the Privacy Act Officer of the particular DLA 
PLFA involved. Official mailing addresses are published as an appendix 
to DLA's compilation of systems of records notices.'
* * * * *

Record source categories:
    Delete entry and replace with `Record subject, court records, 
supervisors notes and comments and related documents.'
* * * * *
S690.10 DLSC

System name:
    Individual Vehicle Operators File.

System location:
    Commanders of the Defense Logistics Agency (DLA) Primary Level 
Field Activities (PLFAs) which issue vehicle operator's Identification 
Cards (I.D.). Official mailing addresses are published as an appendix 
to DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    All persons for whom Defense Logistics Agency has issued permits to 
operate motor vehicles or equipment.

Categories of records in the system:
    File contains name, Social Security Number, date of birth, State 
and number of currently valid license; list of arrests or summonses for 
violation of motor vehicle laws (excluding parking violations) and 
convictions, if any; suspensions or revocations of his/her state 
license or identification card within the past five years and any motor 
vehicle accidents within the past five years, training and performance 
record, and other related papers.

Authority for maintenance of the system:
    40 U.S.C. 471, Federal Property and Administrative Services Act of 
1949; 10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; and E.O. 9397 (SSN).

Purpose(s):
    Records are maintained and used by DLA officials to determine an 
individual's qualifications and fitness to operate government vehicles 
and/or equipment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Retrieved by name or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and disposal:
    Records are destroyed 3 years after the individual's termination or 
transfer or after cancellation of authorization.

System manager(s) and address:
    Commanders of Defense Logistics Agency PLFAs. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves

[[Page 51112]]

is contained in this system of records should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2553, Fort Belvoir, VA 22060-6221 or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2553, Fort Belvoir, VA 22060-6221 or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, court records, supervisors notes and comments and 
related documents.

Exemptions claimed for the system:
    None.
S900.10 CA

System name:
    Personnel Roster/Locator Files (June 4, 1993, 58 FR 31697).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Current civilian employees, military 
personnel, and a select number of former employees of the DLA activity 
where records are maintained.'

Categories of records in the system:
    Add after the words `next-of-kin name' add `address'.
* * * * *

Purpose(s):
    Delete first paragraph and replace with `To notify DLA personnel of 
the arrival of visitors, to plan social and honorary recognition 
functions, to recall personnel to duty station when required, for use 
in emergency notification, and to perform relevant functions/
requirements/actions consistent with managerial functions.'
* * * * *

Retrievability:
    Delete entry and replace with `Retrieved by name, Social Security 
Number, organization, or grade/rank.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must use the records to perform 
their duties. The computer files are password protected with access 
restricted to authorize users. Records are secured in locked or guarded 
buildings, locked offices, or locked cabinets during nonduty hours.'

Retention and disposal:
    Delete entry and replace with `Records are destroyed upon 
termination/departure of DLA personnel or when no longer needed for 
notification of official or social Agency functions.'
* * * * *
S900.10 CA

System name:
    Personnel Roster/Locator Files.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, and the DLA Primary Level 
Field Activities (PLFAs). Official mailing addresses are published as 
an appendix to DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Current civilian employees, military personnel, and a select number 
of former employees of the DLA activity where records are maintained.

Categories of records in the system:
    Records include name, Social Security Number, organizational 
assignment, home address and telephone number, grade/rank, position 
title and job series, and spouse or next-of-kin name, address, and 
telephone numbers.
    Security offices and police force records may also contain 
emergency medical and disability data, including information on special 
equipment or devices the individual requires, name and telephone number 
of medical practitioner, and medical alert data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 10 U.S.C. Chapter 31 
(Personnel); and E.O. 9397 (SSN).

Purpose(s):
    To notify DLA personnel of the arrival of visitors, to plan social 
and honorary recognition functions, to recall personnel to duty station 
when required, for use in emergency notification, and to perform 
relevant functions/requirements/actions consistent with managerial 
functions.
    Medical and disability data is used by security and police officers 
to identify and locate individuals during medical emergencies, facility 
evacuations, and similar threat situations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to the disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Security and police officers may relay medical and disability data 
to emergency medical treatment personnel, local fire fighters, and 
similar groups responding to calls for emergency assistance.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Retrieved by name, Social Security Number, organization, or grade/
rank.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorize users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and disposal:
    Records are destroyed upon termination/departure of DLA personnel

[[Page 51113]]

or when no longer needed for notification of official or social Agency 
functions.

System manager(s) and address:
    Heads of HQ DLA principal staff elements and Heads of DLA field 
activities which maintain locator/roster files. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject.

Exemptions claimed for the system:
    None.
[FR Doc. 99-24529 Filed 9-20-99; 8:45 am]
BILLING CODE 5001-10-F