[Federal Register Volume 64, Number 182 (Tuesday, September 21, 1999)]
[Notices]
[Pages 51109-51110]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-24481]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to alter a system of records.
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SUMMARY: The Defense Logistics Agency proposes to alter a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
In addition, the system identifier for the system of records
`S200.20 DLA-M' is being changed to `S200.20 CAH'.
DATES: This action will be effective without further notice on October
21, 1999, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The system identifier for the system of records `S200.20 DLA-M' is
being changed to `S200.20 CAH'.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on September 1, 1999, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: September 14, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.10 DLA-W
System name:
Hazardous Materials Occupational Exposure History Files (February
22, 1993, 58 FR 10854).
Changes:
System Identifier:
Delete `DLA-W' and replace with `CAAE'.
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with `Individuals working in or visiting
storage areas containing hazardous materials and individuals who have
submitted dosimeter applications.'
Categories of records in the system:
Delete entry and replace with `File contains name, Social Security
Number, badge readings, individual or area exposure monitoring results
and medical data.'
Authority for maintenance of the system:
Delete entry and replace with `5 U.S.C. 7902, Safety Programs; 29
U.S.C. Chapter 15, Occupational Safety and Health; 42 U.S.C. 2201(o),
Reports; and E.O. 9397 (SSN).'
Purpose(s):
Delete entry and replace with `To record and maintain data on
hazardous materials exposure levels and medical status following annual
medical examinations and to comply with reporting requirements.'
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add the following paragraph `To academic institutions and
nongovernment agencies for the purpose of monitoring/evaluating
exposures to hazardous materials.'
* * * * *
System manager(s) and address:
Delete first sentence and replace with `Staff Director, Environment
and Safety Policy, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir,
VA 22060-6221, and safety and health offices at the DLA PLFAs.'
* * * * *
S600.10 CAAE
System name:
Hazardous Materials Occupational Exposure History Files.
System location:
Records are maintained at the Defense Supply Center Philadelphia;
the Defense Distribution Center; and the Defense National Stockpile
Center. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
In addition, records are maintained at the Defense Logistics
Support
[[Page 51110]]
Command, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the following Defense National Stockpile Center field
locations:
Binghamton Depot, Hoyt Avenue, Binghamton, NY 13901-1699;
Sommerville Depot, 152 U.S. Highway 206 South, Sommerville, NJ
08876-4135;
Curtis Bay Depot, 710 Ordnance Road, Baltimore, MD 21226-1786;
Scotia Depot, Scotia, NY 12302-7463;
Point Pleasant Depot, 2601 Madison Avenue, Point Pleasant, WV
25550-1603;
Hammond Depot, 3200 Sheffield Avenue, Hammond, IN 46327-5000;
Casad Depot, New Haven, IN 46774-9644;
Warren Depot, Pine Street Extension, Warren, OH 44482-9999;
Gadsden Depot, 400 Raines Avenue, Gadsden, AL 35902-5000;
Baton Rouge Depot, 2695 N. Sherwood Forest Drive, Baton Rouge, LA
70814-5397; and
Clearfield Federal Depot, Clearfield, UT 84016-5000.
Categories of individuals covered by the system:
Individuals working in or visiting storage areas containing
hazardous materials and individuals who have submitted dosimeter
applications.
Categories of records in the system:
File contains name, Social Security Number, badge readings,
individual or area exposure monitoring results and medical data.
Authority for maintenance of the system:
5 U.S.C. 7902, Safety Programs; 29 U.S.C. Chapter 15, Occupational
Safety and Health; 42 U.S.C. 2201(o), Reports; and E.O. 9397 (SSN).
Purpose(s):
To record and maintain data on hazardous materials exposure levels
and medical status following annual medical examinations and to comply
with reporting requirements.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U. S. Public Health Service for the purpose of conducting
medical examinations and evaluations of DLA employees.
To the regulatory agencies which regulate the handling of hazardous
materials for reporting purposes.
To academic institutions and nongovernment agencies for the purpose
of monitoring/evaluating exposures to hazardous materials.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records:
Storage:
Records are stored in paper and electronic form.
Retrievability:
Retrieved alphabetically by individual's name and Social Security
Number.
Safeguards:
Records are secured in locked or guarded buildings, locked offices,
or locked cabinets during nonduty hours.
Retention and disposal:
Records are destroyed 75 years after birth date of employee, 60
years after date of the earliest document in the file if the date of
birth cannot be ascertained, or 30 years after latest separation,
whichever is later.
System manager(s) and address:
Staff Director, Environment and Safety Policy, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and safety and health
offices at the DLA PLFAs. Official mailing addresses are published as
an appendix to DLA's compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Fort Belvoir, VA 22060-6221, or the Privacy Act
Officer of the particular DLA PLFA involved. Official mailing addresses
are published as an appendix to DLA's compilation of record system
notices.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the
particular DLA PLFA involved. Official mailing addresses are published
as an appendix to DLA's compilation of record system notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Information in this system of records is obtained from film badges,
dosimeters, other instrumentation, work logs, and medical examinations.
Exemptions claimed for the system:
None.
[FR Doc. 99-24481 Filed 9-20-99; 8:45 am]
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