[Federal Register Volume 64, Number 182 (Tuesday, September 21, 1999)]
[Notices]
[Pages 51109-51110]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-24481]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    In addition, the system identifier for the system of records 
`S200.20 DLA-M' is being changed to `S200.20 CAH'.
DATES: This action will be effective without further notice on October 
21, 1999, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The system identifier for the system of records `S200.20 DLA-M' is 
being changed to `S200.20 CAH'.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 1, 1999, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 14, 1999.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.10 DLA-W

System name:
    Hazardous Materials Occupational Exposure History Files (February 
22, 1993, 58 FR 10854).

Changes:
System Identifier:
    Delete `DLA-W' and replace with `CAAE'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Individuals working in or visiting 
storage areas containing hazardous materials and individuals who have 
submitted dosimeter applications.'

Categories of records in the system:
    Delete entry and replace with `File contains name, Social Security 
Number, badge readings, individual or area exposure monitoring results 
and medical data.'

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 7902, Safety Programs; 29 
U.S.C. Chapter 15, Occupational Safety and Health; 42 U.S.C. 2201(o), 
Reports; and E.O. 9397 (SSN).'

Purpose(s):
    Delete entry and replace with `To record and maintain data on 
hazardous materials exposure levels and medical status following annual 
medical examinations and to comply with reporting requirements.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add the following paragraph `To academic institutions and 
nongovernment agencies for the purpose of monitoring/evaluating 
exposures to hazardous materials.'
* * * * *

System manager(s) and address:
    Delete first sentence and replace with `Staff Director, Environment 
and Safety Policy, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, 
VA 22060-6221, and safety and health offices at the DLA PLFAs.'
* * * * *
S600.10 CAAE

System name:
    Hazardous Materials Occupational Exposure History Files.

System location:
    Records are maintained at the Defense Supply Center Philadelphia; 
the Defense Distribution Center; and the Defense National Stockpile 
Center. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.
    In addition, records are maintained at the Defense Logistics 
Support

[[Page 51110]]

Command, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the following Defense National Stockpile Center field 
locations:
    Binghamton Depot, Hoyt Avenue, Binghamton, NY 13901-1699;
    Sommerville Depot, 152 U.S. Highway 206 South, Sommerville, NJ 
08876-4135;
    Curtis Bay Depot, 710 Ordnance Road, Baltimore, MD 21226-1786;
    Scotia Depot, Scotia, NY 12302-7463;
    Point Pleasant Depot, 2601 Madison Avenue, Point Pleasant, WV 
25550-1603;
    Hammond Depot, 3200 Sheffield Avenue, Hammond, IN 46327-5000;
    Casad Depot, New Haven, IN 46774-9644;
    Warren Depot, Pine Street Extension, Warren, OH 44482-9999;
    Gadsden Depot, 400 Raines Avenue, Gadsden, AL 35902-5000;
    Baton Rouge Depot, 2695 N. Sherwood Forest Drive, Baton Rouge, LA 
70814-5397; and
    Clearfield Federal Depot, Clearfield, UT 84016-5000.

Categories of individuals covered by the system:
    Individuals working in or visiting storage areas containing 
hazardous materials and individuals who have submitted dosimeter 
applications.

Categories of records in the system:
    File contains name, Social Security Number, badge readings, 
individual or area exposure monitoring results and medical data.

Authority for maintenance of the system:
    5 U.S.C. 7902, Safety Programs; 29 U.S.C. Chapter 15, Occupational 
Safety and Health; 42 U.S.C. 2201(o), Reports; and E.O. 9397 (SSN).

Purpose(s):
    To record and maintain data on hazardous materials exposure levels 
and medical status following annual medical examinations and to comply 
with reporting requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U. S. Public Health Service for the purpose of conducting 
medical examinations and evaluations of DLA employees.
    To the regulatory agencies which regulate the handling of hazardous 
materials for reporting purposes.
    To academic institutions and nongovernment agencies for the purpose 
of monitoring/evaluating exposures to hazardous materials.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Retrieved alphabetically by individual's name and Social Security 
Number.

Safeguards:
    Records are secured in locked or guarded buildings, locked offices, 
or locked cabinets during nonduty hours.

Retention and disposal:
    Records are destroyed 75 years after birth date of employee, 60 
years after date of the earliest document in the file if the date of 
birth cannot be ascertained, or 30 years after latest separation, 
whichever is later.

System manager(s) and address:
    Staff Director, Environment and Safety Policy, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and safety and health 
offices at the DLA PLFAs. Official mailing addresses are published as 
an appendix to DLA's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA PLFA involved. Official mailing addresses 
are published as an appendix to DLA's compilation of record system 
notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the 
particular DLA PLFA involved. Official mailing addresses are published 
as an appendix to DLA's compilation of record system notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information in this system of records is obtained from film badges, 
dosimeters, other instrumentation, work logs, and medical examinations.

Exemptions claimed for the system:
    None.
[FR Doc. 99-24481 Filed 9-20-99; 8:45 am]
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