[Federal Register Volume 64, Number 182 (Tuesday, September 21, 1999)]
[Notices]
[Pages 51103-51104]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-24479]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on October 
21, 1999, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 31, 1999, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: September 14, 1999.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S337.01 DLA-KS

System name:
    Labor Management Relations Records System (February 22, 1993, 58 FR 
10854).

Changes:
System Identifier:
    Delete entry and replace with `S370.10 CAHS'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `DLA or other third party employees 
and individuals of other Federal agencies who receive personnel support 
from DLA who are involved in labor grievances, disputes, or complaints 
which have been referred to an arbitrator for resolution.'

Categories of records in the system:
    Delete entry and replace with `The file contains name, Social 
Security Number, addresses, phone numbers, background papers, and 
details pertaining to the case or issue.'
* * * * *

Purpose(s):
    Delete entry and replace with `Records are maintained incident to 
the administration, processing, and resolution of unfair labor 
complaints. Statistical data, with personal identifiers removed, may be 
used by management for reporting or policy evaluation purposes.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add a new paragraph `To arbitrators, examiners, or other third 
parties appointed to inquire into, review, or negotiate labor-
management issues.'
* * * * *
S370.10 CAHS

System name:
    Labor Management Relations Records System.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, and Defense Logistics Agency 
Primary Level Field Activities. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Categories of individuals covered by the system:
    DLA or other third party employees and individuals of other Federal 
agencies who receive personnel support from DLA who are involved in 
labor grievances, disputes, or complaints which have been referred to 
an arbitrator for resolution.

Categories of records in the system:
    The file contains name, Social Security Number, addresses, phone 
numbers, background papers, and details pertaining to the case or 
issue.

[[Page 51104]]

Authority for maintenance of the system:
    Chapter 71 of Title 5 of the U.S. Code, Labor-Management Relations 
and E.O. 9397 (SSN).

Purpose(s):
    Records are maintained incident to the administration, processing, 
and resolution of unfair labor complaints. Statistical data, with 
personal identifiers removed, may be used by management for reporting 
or policy evaluation purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Representatives of the U.S. Office of Personnel Management (OPM) 
on matters relating to the inspection, survey, audit or evaluation of 
Civilian Personnel Management Programs.
    To the Comptroller General or any of his authorized 
representatives, in the course of the performance of duties of the 
General Accounting Office relating to the Labor-Management Relations 
Program.
    To the Federal Labor Relations Authority to respond to inquiries 
from that office regarding complaints referred to or filed with that 
office.
    To arbitrators, examiners, or other third parties appointed to 
inquire into, review, or negotiate labor-management issues.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Records are retrieved by case subject, case numbers, and/or 
individual employee names and Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computerized 
files are password protected with access restricted to authorized 
users. Records are secured in locked or guarded buildings, locked 
offices, or locked cabinets during nonduty hours.

Retention and Disposal:
    Records are destroyed 5 years after final resolution of case.

System manager(s) and address:
    Executive Director, Human Resources Office, Headquarters, Defense 
Logistics Agency, ATTN: CAHS, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221, and the Human Resources Offices of the DLA 
PLFAs. Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA PLFA involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Servicing Civilian Personnel Officers, arbitrator's office, the 
Federal Labor Relations Authority, and union officials.

Exemptions claimed for the system:
    None.
[FR Doc. 99-24479 Filed 9-20-99; 8:45 am]
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