[Federal Register Volume 64, Number 174 (Thursday, September 9, 1999)]
[Notices]
[Pages 49026-49027]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-23396]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 24, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of

[[Page 49027]]

origin, the rights of the Government and of private persons directly 
affected by the Government's activities, and whether or not they have 
historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-99-3, 3 items, 3 
temporary items). Electronic copies of records created using electronic 
mail and word processing pertaining to the training of foreign 
nationals in U.S. Army facilities. Files include biographical data and 
academic reports on each student, invitations to American homes, 
reports to foreign embassies, invitational travel orders, and arrival/
departure notices. This schedule also modifies the retention periods 
for recordkeeping copies of these files, which were previously approved 
for disposal.
    2. Department of the Army, Agency-wide (N1-AU-99-8, 4 items, 3 
temporary items). Records relating to the transfer of technology 
between designated Army laboratories and non-Federal collaborators, 
including a database of information about agreements, working files, 
and electronic copies of documents created using electronic mail and 
word processing. Recordkeeping copies of cooperative research and 
development agreements, patent license agreements, and related policy 
documents are proposed for permanent retention.
    3. Department of Defense, Office of the Inspector General (N1-509-
99-6, 4 items, 4 temporary items). Hotline referral files consisting of 
correspondence, preliminary investigations, and memoranda of 
conversations relating to complaints received by the Department of 
Defense telephone hotline. Also included are electronic copies of 
documents created using electronic mail and word processing. This 
schedule also modifies the retention period for recordkeeping copies of 
these files, which were previously approved for disposal.
    4. Department of Health and Human Services, Office of Public Health 
and Science (N1-468-99-3, 1 item, 1 temporary item). Lists, dating from 
1897 to 1912, of medical supplies, suppliers, and prices for items, 
such as drugs, chemicals, alcoholic liquors, and equipment.
    5. Department of Health and Human Services, National Institutes of 
Health (N1-443-99-5, 1 item, 1 temporary item). User access log of 
visits to the agency's World Wide Web site. The logs record the 
visitor's origin, time of visit, length of stay, and activities while 
at the site.
    6. Department of Health and Human Services, Agency for Health Care 
Policy and Research (N1-510-99-2, 1 item, 1 temporary item). User 
access log of visits to the agency's World Wide Web site. The logs 
record the visitor's origin, time of visit, length of stay, and 
activities while at the site.
    7. Department of Health and Human Services, Agency for Health Care 
Policy and Research (N1-510-99-3, 1 item, 1 temporary item). User 
access log of visits to the World Wide Web site of the agency's 
National Guideline Clearinghouse. The logs record the visitor's origin, 
time of visit, length of stay, and activities while at the site.
    8. Department of Justice, U.S. Marshals Service (N1-527-99-3, 6 
items, 5 temporary items). Speeches and testimony by U.S. Marshals 
Service personnel below the level of Associate Director. Also included 
are electronic copies of speeches and testimony created using 
electronic mail and word processing. Record-keeping copies of speeches 
and testimony given by the Director, Deputy Director, and Associate 
Director are proposed for permanent retention.
    9. Environmental Protection Agency, Office of Radiation and Indoor 
Air Radiation (N1-412-99-7, 4 items, 2 temporary items). Software 
programs and system input documents associated with the Environmental 
Radiation Ambient Monitoring System (ERAMS), an electronic system that 
contains information on ambient levels of radiation in air, milk, and 
water. ERAMS master files and documentation are proposed for permanent 
retention. Published reports were previously scheduled for permanent 
retention.
    10. National Institute of Standards and Technology, Boulder, 
Colorado, Laboratories (N1-167-99-2, 1 item, 1 temporary item). 
Unidentifiable and undocumented magnetic tapes created by the Boulder 
Laboratories of the National Bureau of Standards in 1960.
    11. Overseas Private Investment Corporation (N1-420-99-1, 4 items, 
4 temporary items). Loan case files and investment insurance case files 
used to manage and track loans and insurance relating to U.S. 
businesses operating overseas. Also included are electronic copies of 
these records created using electronic mail and word processing.

    Dated: September 2, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-23396 Filed 9-8-99; 8:45 am]
BILLING CODE 7515-01-P