[Federal Register Volume 64, Number 170 (Thursday, September 2, 1999)]
[Notices]
[Pages 48148-48152]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-22835]



[[Page 48148]]

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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend record system.

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SUMMARY: The Department of the Navy proposes to amend three systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on October 4, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend three systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the 
systems of records are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems reports. The records systems being 
amended are set forth below, as amended, published in their entirety.
    Dated: August 27, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3

System name:
    Navy Personnel Records System (December 17, 1997, 62 FR 66066).

Changes:
* * * * *

System location:
    Delete first paragraph and replace with `Primary locations: Navy 
Personnel Command, 5720 Integrity Drive, Millington, TN 38055-3130; 
Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 
70149-7800; and local activity to which individual is assigned. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Transfer to Naval Reserve Personnel 
Center, New Orleans, LA 70149 six months after discharge, retirement, 
or death of service member. Naval Reserve Personnel Center will forward 
to the National Personnel Records Center, (Military Personnel Records), 
9700 Page Avenue, St. Louis, MO 63132-5000. Transfer to the National 
Archives and Records Administration 75 years after separation of 
service member. [Note: An exception is made for copies of officer 
fitness reports, enlisted evaluations, and officer and enlisted 
counseling forms which may be maintained by the member's commanding 
officer or command for a period not to exceed five years.]'

System manager(s) and address:
    Delete entry and replace with `Commander, Navy Personnel Command, 
5720 Integrity Drive, Millington, TN 38055-3130; Commanding Officers, 
Officers in Charge, and Heads of Department of the Navy activities. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.'
* * * * *
N01070-3

System name:
    Navy Personnel Records System.

System location:
    Primary locations: Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130; Naval Reserve Personnel Center, 4400 
Dauphine Street, New Orleans, LA 70149-7800; and local activity to 
which individual is assigned. Official mailing addresses are published 
as an appendix to the Navy's compilationof system of record notices.
    Secondary locations: Department of the Navy Activities in the chain 
of command between the local activity and the headquarters level; 
Federal Records Storage Centers; National Archives. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of record notices.

Categories of individuals covered by the system:
    All Navy military personnel: officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.

Categories of records in the system:
    Personnel service jackets and service records, correspondence and 
records in both automated and non-automated form concerning 
classification, assignment, distribution, promotion, advancement, 
performance, recruiting, retention, reenlistment, separation, training, 
education, morale, personal affairs, benefits, entitlements, discipline 
and administration of naval personnel.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease, of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, Department of Veteran Affairs, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification and assistance in obtaining benefits by 
members and former members of the Navy.
    To officials and employees of the Department of Veteran Affairs in 
the performance of their duties relating to approved research projects.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual assisted or his/her sponsor continues to be a 
member of the Navy.

[[Page 48149]]

    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements, 
including Department of Labor and state unemployment agencies for 
unemployment compensation for ex-service members.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To federal, state, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    To governmental entities or private organizations under government 
contract to perform random analytical research into specific aspects of 
military personnel management and administrative procedures.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper file folders, microfiche or 
microfilm.

Retrievability:
    Automated records may be retrieved by name and Social Security 
Number. Manual records may be retrieved by name, Social Security 
Number, enlisted service number, or officer file number.

Safeguards:
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.

Retention and disposal:
    Transfer to Naval Reserve Personnel Center, New Orleans, LA 70149 
six months after discharge, retirement, or death of service member. 
Naval Reserve Personnel Center will forward to the National Personnel 
Records Center, (Military Personnel Records), 9700 Page Avenue, St. 
Louis, MO 63132-5000. Transfer to the National Archives and Records 
Administration 75 years after separation of service member.
    Note: An exception is made for copies of officer fitness 
reports, enlisted evaluations, and officer and enlisted counseling 
forms which may be maintained by the member's commanding officer or 
command for a period not to exceed five years.

System manager(s) and address:
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130; Commanding Officers, Officers in Charge, and 
Heads of Department of the Navy activities. Official mailing addresses 
are published as an appendix to the Navy's compilation of system of 
record notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130; or contact the personnel officer where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Navy Personnel Command, Records Review 
Room, Building 769, Room K615, Millington, TN for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 
38055-3130, or contact the personnel officer where assigned. Official 
mailing addresses arepublished as an appendix to the Navy's compilation 
of system of records notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Navy Personnel Command, Records Review 
Room, Building 769, Room K615, Millington, TN for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Correspondence; educational institutions; federal, state, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualifications; Navy Relief and American Red Cross 
requests for verification of status.

Exemptions claimed for the system:
    None.

[[Page 48150]]

N05520-1

System name:
    Personnel Security Eligibility Information System (November 10, 
1993, 58 FR 59710).

Changes:
* * * * *

System location:
    Delete entry and replace with `Navy Personnel Command, 5720 
Integrity Drive, Millington, TN 38055-0600.'
* * * * *

System manager(s) and address:
    Delete entry and replace with `Commander, Navy Personnel Command 
(NPC-831), 5720 Integrity Drive, Millington, TN 38055-0600.'
* * * * *

Record source categories:
    Delete entry and replace with `Department of the Navy Central 
Adjudication Facility; Chief of Naval Operations (N09N2) and other 
officials and employees of the Department of the Navy; and military 
investigative reports.'
* * * * *
N05520-1

System name:
    Personnel Security Eligibility Information System.

System location:
    Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-
0600.

Categories of individuals covered by the system:
    Members of the U.S. Navy and Naval Reserve, former members, and 
applicants for enlistment or commissioning.

Categories of records in the system:
    Reports of correspondence and information pertinent to an 
individual's eligibility for personnel security clearance, assignment 
to the Nuclear Weapons Personnel Reliability Program, or other `high 
risk' program requiring personnel quality control.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; and E.O. 9397 (SSN).

Purpose(s):
    To determine service member's eligibility for assignment to duties 
requiring personnel security clearances, assignment to the Nuclear 
Weapons Personnel Reliability Program, or other `high risk' programs 
requiring quality control.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and index cards. Some information 
from the paper records is contained in an automated file.

Retrievability:
    Paper records are filed alphabetically by last name of individual. 
Automated files are filed by Social Security Number.

Safeguards:
    Stored in locked safes and cabinets. File areas are accessible only 
to authorized persons who are properly screened, cleared, and trained.

Retention and disposal:
    Files are destroyed two years after individual separates from the 
Navy.

System manager(s) and address:
    Commander, Navy Personnel Command (NPC-831), 5720 Integrity Drive, 
Millington, TN 38055-0600.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Navy Personnel Command (NPC-831), 5720 Integrity 
Drive, Millington, TN 38055-0600.
    The letter should contain full name, Social Security Number, rank/
rate/civilian status, and address of the requester.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Navy Personnel Command (NPC-831), 5720 Integrity Drive, 
Millington, TN 38055-0600.
    The letter should contain full name, Social Security Number, rank/
rate/civilian status, and address of the requester.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Department of the Navy Central Adjudication Facility; Chief of 
Naval Operations (N09N2) and other officials and employees of the 
Department of the Navy; and military investigative reports.

Exemptions claimed for the system:
    Information specifically authorized to be classified under E.O. 
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
U.S.C. 552a(k)(1).
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    Evaluation material used to determine potential for promotion in 
the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), 
but only to the extent that the disclosure of such material would 
reveal the identity of a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) 
and (e) and published in 32 CFR part 701, subpart G. For additional 
information contact the system manager.
N12290-1

System name:
    Personnel Action Reporting System (August 11, 1994, 59 FR 41284).

Changes:
* * * * *

System location:
    Delete entry and replace with `Navy Personnel Command (NPC-653), 
5720

[[Page 48151]]

Integrity Drive, Millington, TN 38055-6530, and local activity to which 
individual is assigned. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.`
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Non-appropriated Fund (NAF) civilian 
employees attached to NAF activities under the Commander, Navy 
Personnel Command.'

Categories of records in the system:
    In line 6, after the word `education' insert `training, labor 
management relations, worker compensation, performance based actions, 
business based actions,'.

Authority for maintenance of the system:
    Add to entry `E.O. 12107.'
* * * * *

System manager(s) and address:
    Delete entry and replace with `Commander, Navy Personnel Command 
(NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530.'
* * * * *
N12290-1

System name:
    Personnel Action Reporting System.

System location:
    Navy Personnel Command (NPC-653), 5720 Integrity Drive, Millington, 
TN 38055-6530, and local activity to which individual is assigned. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Non-appropriated Fund (NAF) civilian employees attached to NAF 
activities under the Commander, Navy Personnel Command.

Categories of records in the system:
    Correspondence and records pertaining to performance, employment, 
pay, classification, security clearance, personnel actions, medical, 
insurance, retirement, tax withholdinginformation, exemptions, 
unemployment compensation, employee profile, education, training, labor 
management relations, worker compensation, performance based actions, 
business based actions, benefits, discipline and administration of 
nonappropriated fund civilian personnel.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Pub. L. 92-392; Fair Labor 
Standards Act, as amended; E.O. 9397 (SSN); and E.O. 12107.

Purpose(s):
    To manage, supervise, and administer the nonappropriated fund 
civilian personnel program for employees attached to Nonappropriated 
Fund Activities under the Commander, Navy Personnel Command.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To insurance carriers and other third parties who administer 
benefits coverage to NAF employees.
    To Department of Labor for unemployment compensation purposes.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records may be stored on magnetic tapes or discs. Manual 
records may be stored in paper file folders, microfiche, or microfilm.

Retrievability:
    Name, Social Security Number, and/or activity number.

Safeguards:
    Computer processing facilities are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.

Retention and disposal:
    Records are transferred to the National Personnel Records Center 
(Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 
63118, one year after the individual terminates employment.

System manager(s) and address:
    Commander, Navy Personnel Command (NPC-653), 5720 Integrity Drive, 
Millington, TN 38055-6530.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Navy Personnel Command (NPC-653), 5720 Integrity 
Drive, Millington, TN 38055-6530, or to the local activity where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    The letter should contain full name, Social Security Number, 
activity at which employed, and signature of the requester.
    The individual may visit the Commander, Navy Personnel Command 
(NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records.

Record access procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Navy Personnel Command (NPC-653), 5720 Integrity 
Drive, Millington, TN 38055-6530, or to the local activity where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    The letter should contain full name, Social Security Number, 
activity at which employed, and signature of the requester.
    The individual may visit the Commander, Navy Personnel Command 
(NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained 
from the system manager.

Record source categories:
    Individual; local activity where assigned; Defense Investigative 
Service; previous employers; educational institutions; employment 
agencies; civilian and military investigative reports; general 
correspondence concerning individual.

[[Page 48152]]

Exemptions claimed for the system:
    None.
[FR Doc. 99-22835 Filed 9-1-99; 8:45 am]
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