[Federal Register Volume 64, Number 170 (Thursday, September 2, 1999)]
[Notices]
[Pages 48146-48147]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-22833]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on october 4, 1999, unless comments 
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.
    Dated: August 27, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.30 CAAE

System name:
    Safety and Health Accident Case Files (September 19, 1994, 59 FR 
47845).

Changes:
* * * * *

System location:
    Add to beginning of entry `Environment and Safety Policy,'.
* * * * *

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who

[[Page 48147]]

must use the records to perform their duties. The computer files are 
password protected with access restricted to authorized users. Records 
are secured in locked or guarded buildings, locked offices, or locked 
cabinets during nonduty hours.'
* * * * *

Notification procedure:
    Delete entry and replace with `Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the Privacy Act Officer, Defense 
Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Fort Belvoir, 
VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA 
involved. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.'

Record access procedures:
    Delete entry and replace with `Individuals seeking access to 
records about themselves contained in this system of records should 
address inquiries to the Privacy Act Officer, Defense Logistics Agency, 
ATTN: CAAR, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221, or 
the Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.'
* * * * *

Record source categories:
    Delete entry and replace with `Record subject, supervisors, medical 
units, security offices, police, fire departments, investigating 
officers, or witnesses to accident.'
* * * * *
S600.30 CAAE

System name:
    Safety and Health Accident Case Files.

System location:
    Environment and Safety Policy, Headquarters Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the DLA Primary Level Field Activity Safety and Health 
offices. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    All individuals who are injured, made ill, or suffer property 
damage resulting from DLA operations.

Categories of records in the system:
    Name, Social Security Number, age, home address and telephone 
number, accident reports, witness statements, photographs, and proposed 
or actual corrective action, where appropriate.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 29 U.S.C. 651 et seq., The Occupational Safety and Health 
Act of 1970 (OSHA); E.O. 9397 (SSN); E.O. 12196, Occupational Safety 
and Health Programs for Federal Employees; 29 CFR part 1960, Subpart I, 
Recordkeeping and Reporting Requirements for Federal Occupational 
Safety and Health Programs.

Purpose(s):
    Information is maintained to comply with regulatory reporting 
requirements; to identify cause of accident; to formulate accident 
prevention programs; to identify individuals involved in repeated 
accidents; and to prepare statistical reports as required.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor to comply with the requirement to report 
Federal civilian employee on-the-job accidents (29 CFR 1960).
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic formats.

Retrievability:
    Retrieved by name, Social Security Number, or mishap report number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and disposal:
    Cases involving reportable mishaps are destroyed five years after 
case is closed. Cases involving non-reportable mishaps are destroyed 
three years after case is closed.

System manager(s) and address:
    Staff Director, Environment and Safety Policy, Headquarters, 
Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221; and the Safety and Health Offices of the 
Defense Logistics Agency Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA PLFA involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address inquiries to the Privacy Act 
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the 
particular DLA PLFA involved. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, supervisors, medical units, security offices, 
police, fire departments, investigating officers, or witnesses to 
accident.

Exemptions claimed for the system:
    None.
[FR Doc. 99-22833 Filed 9-1-99; 8:45 am]
BILLING CODE 5001-10-F