[Federal Register Volume 64, Number 166 (Friday, August 27, 1999)]
[Notices]
[Pages 46887-46888]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-22257]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
September 27, 1999, unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
Army Records Management and Declassification Agency, ATTN: TAPC-PDD-RP, 
Stop C55, Ft. Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 23, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0040-3c DASG

System name:
    Medical Regulating Files (August 7, 1997, 62 FR 42527).

Changes:
* * * * *

Storage:
    Delete entry and replace with `Paper records in file folders and 
electronic storage media.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Destroyed 1 year following the end 
of the calendar year in which the patient was reported to the Global 
Patient Movement Requirements Center.'
* * * * *
A0040-3c DASG

System name:
    Medical Regulating Files.

System location:
    Primary location: The Surgeon General, U.S. Army Medical Command, 
ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
    Segments exist at Army medical treatment facilities, evacuation 
units and medical regulating offices.

Categories of individuals covered by the system:
    Any patient requiring transfer to another medical treatment 
facility who is reported to the Global Patient Movement Requirements 
Center by U.S. Government medical treatment facilities for designation 
of the receiving medical facility.

Categories of records in the system:
    File contains information reported by the transferring medical 
treatment

[[Page 46888]]

facility and includes, but is not limited to, patient identity, service 
affiliation and grade or status, sex, medical diagnosis, medical 
condition, special procedures or requirements needed, medical 
specialties required, administrative considerations, personal 
considerations, the patient's home town and/or duty station and other 
information having an impact on the transfer.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 3013, 
Secretary of the Army.

Purpose(s):
    To properly determine the appropriate medical treatment facility to 
which the reported patient will be transferred; to notify the reporting 
U.S. Government medical treatment facility of the transfer destination; 
to notify the receiving medical treatment facility of the transfer; to 
notify evacuation units, medical regulating offices and other 
government offices for official reasons; to evaluate the effectiveness 
of reported information; to establish further the specific needs of the 
reported patient; for statistical purposes; and when required by law 
and official purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

    Note: Record of the identity, diagnosis, prognosis, or treatment 
of any client/patient, irrespective of whether or when he ceases to 
be a client/patient, maintained in connection with the performance 
of any alcohol or drug abuse prevention and treatment function 
conducted, regulated, or directly or indirectly assisted by any 
department or agency of the United States, shall, except as provided 
therein, be confidential and be disclosed only for the purposes and 
under the circumstances expressly authorized in 42 U.S.C. 290dd-2. 
This statute takes precedence over the Privacy Act of 1974, in 
regard to accessibility of such records except to the individual to 
whom the record pertains. The Army's `Blanket Routine Uses' do not 
apply to these types records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's name.

Safeguards:
    Records are maintained in secured areas accessible only to 
authorized personnel who are properly screened and trained.

Retention and disposal:
    Destroyed 1 year following the end of the calendar year in which 
the patient was reported to the Global Patient Movement Requirements 
Center

System manager(s) and address:
    Chief, Patient Administration Division, Office of the Surgeon 
General, U.S. Army Medical Command, ATTN: MCHO-CL-P, Room G104, 2050 
Worth Road, Fort Sam Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief, Patient Administration Division, Office of the Surgeon 
General, U.S. Army Medical Command, ATTN: MCHO-CL-P, Room G104, 2050 
Worth Road, Fort Sam Houston, TX 78234-6013 or to the Patient 
Administrator at the medical treatment facility where service was 
provided.
    Individual should provide full name, rank or status and parent 
service, approximate date of transfer, medical treatment facility from 
which transferred, and current address and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief, 
Patient Administration Division, Office of the Surgeon General, U.S. 
Army Medical Command, ATTN: MCHO-CL-P, Room G104, 2050 Worth Road, Fort 
Sam Houston, TX 78234-6013 or to the Patient Administrator at the 
medical treatment facility where service was provided.
    Individual should provide full name, rank or status and parent 
service, approximate date of transfer, medical treatment facility from 
which transferred, and current address and telephone number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From transferring and receiving treatment facilities, medical 
regulating offices, evacuation offices, and other U.S. Government 
offices, agencies and commands relevant to the patient transfer.

Exemptions claimed for the system:
    None.
[FR Doc. 99-22257 Filed 8-26-99; 8:45 am]
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