[Federal Register Volume 64, Number 166 (Friday, August 27, 1999)]
[Notices]
[Pages 46888-46893]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-22255]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on September 27, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 220606221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 7676183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend systems of records 
notices in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended. The changes to the system of 
records are not within the purview of subsection (r) of the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, which requires the submission of 
new or altered systems report. The records systems being amended are 
set forth below, as amended, published in their entirety.

[[Page 46889]]

    Dated: August 23, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

Deletion
S339.50 DSAC-L

System name:
    Staff Information File (February 22, 1993, 58 FR 10854).
    Reason: As a result of an internal reorganization and a realignment 
of functions, this system of records is no longer needed. Therefore, 
records have been destroyed.

Amendments
S200.60 DD

System name:
    Chaplain Care and Counseling Records (August 23, 1996, 61 FR 
43532).

Changes:
* * * * *

Storage:
    Delete `computerized' and replace with `electronic'.
* * * * *

Notification procedures:
    Delete `CAAV' and replace with `ATTN: CAAR'.

Record access procedures:
    Delete `CAAV' and replace with `ATTN: CAAR'.
* * * * *
S200.60 DD

System name:
    Chaplain Care and Counseling Records.

System location:
    Office of the Command Chaplain, Defense Logistics Agency, ATTN: 
DDAC, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 
220606221.

Categories of individuals covered by the system:
    Individuals who have received spiritual counseling, guidance, or 
ministration from the DLA Command Chaplain; individuals who have 
participated in Chaplain sponsored activities.

Categories of records in the system:
    The records contain the individual's name, home address and 
telephone number, Social Security Number, religion, and details for 
which the individual sought counseling or assistance.

Authority for maintenance of the system:
    5 U.S.C. 302(b)(1) (Delegation of authority); 10 U.S.C. 136, 
Assistant Secretaries of Defense; 10 U.S.C. 3547, Duties: Chaplains, 
assistance required of commanding officers; 10 U.S.C. 5142 Chaplain 
Corps and Chief of Chaplains; 10 U.S.C. 8067(h), Designation: officers 
to perform certain professional functions (chaplains); and E.O. 9397 
(SSN).

Purpose(s):
    To document spiritual counseling or assistance provided to 
individuals. The records will be used in the course of scheduling 
counseling sessions, conducting and evaluating training, and recording 
participation in spiritual activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
553a(b) of the Privacy Act, these records and information contained 
therein may specifically be disclosed outside DoD as a routine use 
pursuant to 5 U.S.C. 55a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning DLA's 
compilation of systems of records notices do not apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Records are retrieved by name or Social Security Number.

Safeguards:
    Records are stored in locked cabinets or rooms and are controlled 
by personnel screening and computer software.

Retention and Disposal:
    Information is retained in the system until superseded or no longer 
needed.

System manager and address:
    Office of the Command Chaplain, Defense Logistics Agency, ATTN: 
DDAC, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 
220606221.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 220606221.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, HQ DLA, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 220606221.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:
    Information is provided by the record subject or subject's family 
members.

Exemptions claimed for the system:
    None.
S322.35 DMDC

System name:
    Survey and Census Data Base (May 7, 1999, 64 FR 24626).

Changes:
* * * * *

Authority for maintenance of the system:
    Add `10 U.S.C. 1782, Surveys of Military Families'.
* * * * *
S322.35 DMDC

System name:
    Survey and Census Data Base.

System location:
    Primary location: Naval Postgraduate School Computer Center, Naval 
Postgraduate School, Monterey, CA 93943-5000.
    Back-up location: Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:
    Individuals who completed census or survey forms, including 
military members, civilians, persons eligible for DoD benefits, men and 
women of military age, and applicants to the military services.

Categories of records in the system:
    Survey responses and census information:

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10

[[Page 46890]]

U.S.C. 1782, Surveys of Military Families; 10 U.S.C. 2358, Research and 
Development Projects; DoD Directive 5124.2, Under Secretary of Defense 
for Personnel and Readiness (USD(P&R)); and E.O. 9397 (SSN).

Purpose(s):
    The purposes of the system are to count DoD personnel and 
beneficiaries for evacuation planning, apportionment when directed by 
oversight authority and for other policy planning purposes, and to 
obtain characteristic information on DoD personnel and households to 
support manpower and benefits research; to sample attitudes and/or 
discern perceptions of social problems observed by DoD personnel and to 
support other manpower research activities; to sample attitudes toward 
enlistment in and determine reasons for enlistment decisions. This 
information is used to support manpower research sponsored by the 
Department of Defense and the military services.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The information may be used to support manpower research sponsored 
by other Federal agencies.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic computer tape.

Retrievability:
    Records can be retrieved by Social Security Number; by 
institutional affiliation such as service membership; and by individual 
characteristics such as educational level.

Safeguards:
    Access to data at all locations is restricted to those who require 
the records in the performance of their official duties. Access is 
further restricted by the use of passwords which are changed 
periodically. Physical entry is restricted by the use of locks, guards, 
and administrative procedures.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th 
Floor, Arlington, VA 222092593.

Notification procedure:
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquiries to the 
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Written requests should contain the full name, Social Security 
Number, and current address and telephone numbers of the individual. In 
addition, the approximate date and location where the survey was 
completed should be provided.
    For personal visits, the individual should be able to provide some 
acceptable identification such as driver's license or military or other 
identification card.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Privacy Act 
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Written requests should contain the full name, SocialSecurity 
Number, and current address and telephone numbers of the individual. In 
addition, the approximate date and location where the survey was 
completed should be provided.
    For personal visits, the individual should be able to provide some 
acceptable identification such as driver's license or military or other 
identification card.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:
    The survey and census information is provided by the individual; 
additional data obtained from Federal records are linked to individual 
cases in some data sets.

Exemptions claimed for the system:
    None.
S330.10 DLA-KS

System name:
    Official Records for Host Enrollee Programs (February 22, 1993, 58 
FR 10854).

Changes:
System identifier:
    Delete entry and replace with `S340.20 CAHS'.
* * * * *

Categories of records in the system:
    Delete entry and replace with `File contains name, Social Security 
Number, data pertaining to the selection, tenure, and separation of 
individuals, time and attendance data, training information, periodic 
evaluations, data on enrollee designee for emergency contact, and 
similar employment related information.'

Authority for maintenance of the system:
    Delete entry and replace with `Rehabilitation Act of 1973 (29 
U.S.C. 701, et seq.); Emergency Jobs and Unemployment Assistance Act of 
1974 (Pub. L. 93-567); Job Training Partnership (29 U.S.C. 1501, et 
seq.); and E.O. 9397 (SSN).'
* * * * *

Storage:
    Delete entry and replace with `Records are maintained in electronic 
and paper form.'
* * * * *

Safeguards:
    Add to end of entry `Records are secured in locked or guarded 
buildings, locked offices, or locked cabinets during nonduty hours.'
* * * * *
S340.20 CAHS

System name:
    Official Records for Host Enrollee Programs.

System location:
    Defense Logistics Agency Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Primary Level Field Activities (PLFAs) act as hosts for individuals 
sponsored by local, state and federal agencies who seek work experience 
and training with DLA activities with or without DLA participation 
relative to compensation and reimbursement.

Categories of individuals covered by the system:
    All applicants and selectees of Host Enrollee Programs.

[[Page 46891]]

Categories of records in the system:
    File contains name, Social Security Number, data pertainingto the 
selection, tenure, and separation of individuals, time and attendance 
data, training information, periodic evaluations, data on enrollee 
designee for emergency contact, and similar employment related 
information.

Authority for maintenance of the system:
    Rehabilitation Act of 1973 (29 U.S.C. 701, et seq.); Emergency Jobs 
and Unemployment Assistance Act of 1974 (Pub. L. 93-567); Job Training 
Partnership (29 U.S.C. 1501, et seq.); and E.O. 9397 (SSN).

Purpose(s):
    This information is used to assist personnel and management 
officials inadministering a uniform employment and training program and 
to make a proper evaluation of the enrollee.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in electronic and paper form.

Retrievability:
    Retrieved by employee name under particular type of Host Enrollee 
Program.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computerized 
files are password protected with access restricted to authorized 
users. Records are secured in locked or guarded buildings, locked 
offices, or locked cabinets during nonduty hours.

Retention and Disposal:
    Records are maintained for the duration of the enrollee's program 
assignment. They are held for two years after separation from the 
program and then destroyed.

System manager(s) and address:
    Primary Level Field Activities Human Resources Officers. Official 
mailing addresses are published as an appendix to DLA's compilation of 
system of records notices.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the particular DLA 
PLFA involved. Official mailing addresses are published as an appendix 
to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, FortBelvoir, VA 220606221.

Record source categories:
    Information is obtained from the employee, program sponsor, 
educationalinstitutions, supervisors and others who contribute to the 
work and training experience of the enrollee while registered in the 
respective PLFA Host Enrollee Program.

Exemptions claimed for the system:
    None.
S330.40 DLA-KS

System name:
    Employee Assistance Program Case Record Systems (February 22, 1993, 
58 FR 10854).

Changes:
System Identifier:
    Delete entry and replace with `S330.40 CAHS.'

System Name:
    Delete entry and replace with `Employee Assistance Program 
Records.'
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `All DLA civilian employees in 
appropriated and nonappropriated fund activities and employees in 
agencies receiving personnel support by DLA who are referred by 
management or who voluntarily request counseling assistance; military 
service members assigned to DLA activities who voluntarily request 
counseling; and family members of military members or civilian 
employees who voluntarily request counseling.'

Categories of records in the system:
    Delete entry and replace with `The file includes name, Social 
Security Number, address, phone numbers, and data generated in the 
course of counseling.'

Authority for Maintenance of the System:
    Add to entry `5 U.S.C. 7904 (Employee Assistance); 5 U.S.C. 7361, 
et seq. (Drug Abuse and Alcohol); and 10 U.S.C. 1090 (Drug and Alcohol 
Dependence).'
* * * * *

Retrievability:
    Add to entry `Social Security Number'.
* * * * *

Record source categories:
    Delete entry and replace with `Record subject, counselors, 
supervisors, medical practitioners, co-workers, and private individuals 
to include family members of enrollee.'
* * * * *
S330.40 CAHS

System name:
    Employee Assistance Program Records.

System location:
    Headquarters Defense Logistics Agency, DLA Primary Level Field 
Activities, and offices of contractors who provide counseling services. 
Official mailing addresses are published asan appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    All DLA civilian employees in appropriated and nonappropriated fund 
activities and employees in agencies receiving personnel support by DLA 
who are referred by management or who

[[Page 46892]]

voluntarily request counseling assistance; military service members 
assigned to DLA activities who voluntarily requestcounseling; and 
family members of military members or civilian employees who 
voluntarily request counseling.

Categories of records in the system:
    The file includes name, Social Security Number, address, phone 
numbers, and data generated in the course of counseling.

Authority for maintenance of the system:
    5 U.S.C. 7904 (Employee Assistance); 5 U.S.C. 7361, et seq. (Drug 
Abuse and Alcohol); and 10 U.S.C. 1090 (Drug and Alcohol Dependence); 
42 U.S.C. 290dd2 (Confidentiality of records); E.O. 9397 (SSN) and E.O. 
12564 (Drug-Free Federal Workplace).

Purpose(s):
    Used in the execution of the counseling function as it applies to 
the individual; selected information may be provided to and used by 
other counselors.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    In order to comply with provisions of 42 U.S.C. 290dd2, the DLA 
`Blanket Routine Uses' do not apply to this system of records.
    Records in this system may not be disclosed without the prior 
written consent of such patient, unless the disclosure would be:
    To medical personnel to the extent necessary to meet a bona fide 
medical emergency;
    To qualified personnel for the purpose of conducting scientific 
research, management audits, financial audits, or program evaluation, 
but such personnel may not identify, directly or indirectly, any 
individual patient in any report of such research, audit, or 
evaluation, or otherwise disclose patient identities in any manner; and
    If authorized by an appropriate order of a court of competent 
jurisdiction granted after application showing good cause therefor.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    By employee name, Social Security Number, locally assigned 
identifying number or by case number.

Safeguards:
    Records are maintained in areas accessible only to individuals who 
must access the records to perform their official duties. Computer 
files are password protected with access restricted to authorized 
users. Records are secured in locked or guarded buildings, locked 
office, or locked cabinets during nonduty hours.

Retention and disposal:
    Records are destroyed 3 years after termination of counseling.

System manager(s) and address:
    Executive Director, Human Resources Office, Headquarters Defense 
Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6221 and the HumanResources Officer or comparable official of the Human 
Resources Office servicing the activity or installation. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix toDLA's compilation of 
systems of records notices.
    The letter should contain the full name and signature of the 
requester and the approximate period of time, by date, during which the 
case record was developed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the 
particular DLA PLFA involved. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:
    Record subject, counselors, supervisors, medical practitioners, co-
workers, and private individuals to include family members of enrollee.

Exemptions claimed for the system:
    None.
S380.50 DLA-K

System name:
    DLA Drug-Free Workplace Program Records (February 22, 1993, 58 FR 
10854).

Changes:
System Identifier:
    Delete entry and replace with `S380.50 CAHS'.
* * * * *

System Location:
    Delete entry and replace with `Primary location: Defense Logistics 
Agency, Human Resources Operations Center, 3990 East Broad Street, 
Building 11, Columbus, OH 43213-5000.
    Secondary locations: Executive Director, Human Resources Office, 
Headquarters Defense Logistics Agency, ATTN: CAHS, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human Resources 
Offices of the DLA Primary Level Field Activities (PLFAs). Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Offices of contractors who provide collection, laboratory analysis, 
and medical review services. Contact system manager for mailing 
addresses of contractors.'

Categories of individuals covered by the system:
    Delete entry and replace with `DLA employees, individuals who have 
applied to DLA for employment, and individuals who are provided 
personnel support by DLA.'
* * * * *

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must use the records to perform 
their duties. The computer files are password protected with access 
restricted to authorized users. Records are secured in locked or 
guarded buildings, locked

[[Page 46893]]

offices, or locked cabinets during nonduty hours.'
* * * * *

Retention and disposal:
    Add to entry `Records relevant to litigation or disciplinary 
actions should be disposed of no earlier than the related litigation or 
adverse action case file(s).'
* * * * *

Record source categories:
    Delete entry and replace with `Record subject; agency employees 
involved in the selection and notification of individuals to be tested; 
laboratories that test urine specimens for the presence of illegal 
drugs; physicians who review test results; and supervisors, managers, 
and other officials.'
* * * * *
S380.50 CAHS

System name:
    DLA Drug-Free Workplace Program Records.

System location:
    Primary location: Defense Logistics Agency, Human Resources 
Operations Center, 3990 East Broad Street, Building 11, Columbus, OH 
43213-5000.
    Secondary locations: Executive Director, Human Resources 
Office,Headquarters Defense Logistics Agency, ATTN: CAHS, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human 
Resources Offices of the DLA Primary Level Field Activities (PLFAs). 
Official mailing addresses arepublished as an appendix to DLA's 
compilation of systems of records notices.
    Offices of contractors who provide collection, laboratory analysis, 
and medical review services. Contact system manager for mailing 
addresses of contractors.

Categories of individuals covered by the system:
    DLA employees, individuals who have applied to DLA for employment, 
and individuals who are provided personnel support by DLA.

Categories of records in the system:
    Records relating to program implementation and administration, 
including selection, notification, and testing of individuals; 
collection and chain of custody documents; urine specimens and drug 
test results; consent forms; rebuttal correspondence; and similar 
records.

Authority for maintenance of the system:
    E.O. 12564, Drug-Free Federal Workplace and E.O. 9397 (SSN); Pub. 
L. 10071; 42 U.S.C. 290dd2 and 5 U.S.C. 7301.

Purpose(s):
    The system is established to maintain records relating to the 
selection and testing of DLA employees and applicants for DLA 
employment for use of illegal drugs. The records will provide the basis 
for taking appropriate action in reference to employees who test 
positive for use of illegal drugs.
    Records may be used by authorized contractors for the collection 
process; assigned Medical Review Officials; the Administrator of any 
Employee Assistance Program in which the employee is receiving 
counseling or treatment or is otherwise participating; and agency 
supervisory or management officials having authority to take adverse 
personnel action against such an employee when test results are 
positive.

Routine uses of records maintained in the system, including categories 
of users and the purposes of the uses:
    In order to comply with provisions of 5 U.S.C. 7301, the DLA 
`Blanket Routine Uses' that appear at the beginning of DLA's 
compilation of systems of records notices do not apply to thissystem.
    Records may be disclosed to a court of competent jurisdiction when 
required by the United States Government to defend against a challenge 
to related adverse personnel action.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Records are retrieved by name of activity, name of employee or 
applicant, position title, position description number, Social Security 
Number, I.D. number, or any combination of these.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who mustuse the records to perform their duties. The computer files are 
password protected with access restricted to authorized users. Records 
are secured in locked or guarded buildings, locked offices, or locked 
cabinets during nonduty hours.

Retention and disposal:
    Records relating to test selection, scheduling, collection, 
handling, and results will be destroyed when 3 years old; records 
relating to individual notification and acknowledgment will be 
destroyed when the individual separates from the testing designated 
position. Records relevant to litigation ordisciplinary actions should 
be disposed of no earlier than the related litigation or adverse action 
case file(s).

System manager(s) and address:
    Executive Director, Human Resources Office, Defense Logistics 
Agency, ATTN: CAHS, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Individuals must provide name; date of birth; Social Security 
Number; I.D. Number (if known); approximate date of record; and 
activity and position title.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Fort Belvoir, VA 22060-6221.
    Individuals must provide name; date of birth; Social Security 
Number; I.D. Number (if known); approximate date of record; and 
activity and position title.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:
    Record subject; agency employees involved in the selection and 
notification of individuals to be tested; laboratories that test urine 
specimens for the presence of illegal drugs; physicians who review test 
results; and supervisors, managers, and other officials.

Exemptions claimed for the system:
    None.
[FR Doc. 99-22255 Filed 8-26-99; 8:45 am]
BILLING CODE 5001-10-F