[Federal Register Volume 64, Number 161 (Friday, August 20, 1999)]
[Notices]
[Pages 45575-45576]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-21644]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public

[[Page 45576]]

comments on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 4, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-98-6, 5 items, 5 
temporary items). Civilian personnel records relating to placement 
considerations, referrals and selections, physically handicapped 
appointment applications, announcements of positions, and certification 
of eligibles. This schedule reduces the retention periods for these 
records, which were previously approved for disposal.
    2. Department of Defense, Defense Contract Audit Agency (N1-372-99-
1, 3 items, 2 temporary items). Electronic copies of records created 
using electronic mail and word processing associated with outgoing 
correspondence signed by the Director or Deputy Director or signed at 
lower levels and designated as significant. Recordkeeping copies of 
these files are proposed for permanent retention.
    3. Department of Justice, Federal Bureau of Prisons (N1-129-99-16, 
3 items, 3 temporary items). Files relating to internal audits of 
programs, operations, and procedures. Included are correspondence, 
reports, memoranda, and supporting working papers. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    4. Federal Emergency Management Agency, Agency-wide (N1-311-99-5, 2 
items, 2 temporary items). Weekly activity reports maintained in 
offices other than those of the Director and Regional Directors. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    5. Federal Emergency Management Agency, Office of the Inspector 
General (N1-311-99-6, 9 items, 7 temporary items). Files relating to 
investigations and audits. Included are correspondence, reports, notes, 
attachments, drafts, and background papers. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of significant investigative files and 
final audit reports are proposed for permanent retention.
    6. National Imagery and Mapping Agency, Agency-wide (N1-537-98-2), 
32 items, 32 temporary items). Paper and electronic records relating to 
the planning and administration of training programs provided by the 
agency. Included are records relating to such matters as curriculum 
development, student selection, class schedules, course evaluations, 
and student performance. Also included are electronic copies of 
documents created using electronic mail and word processing.
    7. Securities and Exchange Commission, Office of International 
Affairs (N1-266-99-3, 3 items, 3 temporary items). Financial Issuer 
Notification System Files documenting notification of the Commission of 
trading halts or suspensions of certain stocks by both Federal and 
foreign regulators. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule also 
reduces the retention period for notices in electronic and paper 
formats issued pursuant to the Securities Act of 1933--Exemption Rule 
144, which were previously approved for disposal.

    Dated: August 11, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-21644 Filed 8-19-99; 8:45 am]
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