[Federal Register Volume 64, Number 158 (Tuesday, August 17, 1999)]
[Notices]
[Pages 44698-44704]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-21235]


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DEPARTMENT OF DEFENSE

Marine Corps


Privacy Act of 1974; System of Records

AGENCY:  Marine Corps, DoD.
ACTION: Amend records systems.

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SUMMARY: The U.S. Marine Corps proposes to amend systems of records in 
its inventory of record systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended.
DATES: These actions will be effective without further notice on 
September 16, 1999 unless comments are received which result in a 
contrary determination.
ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section, 
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.
FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008 
or DSN 224-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices 
for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed actions are not within the purview of subsection (r) 
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the 
submission of a new or altered system report for each system. The 
specific changes to the record systems being amended are set forth 
below followed by the notices, as amended, published in their entirety.
    Dated: August 11, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense
MMN00002

System name:
    Listing of Retired Marine Corps Personnel (February 22, 1993, 58 FR 
10630).

Changes:
* * * * *

System location:
    Delete entry and replace with `Commandant of the Marine Corps (Code 
MMSR-6), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, 
VA 22134-5103.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete the second, third, and fourth paragraphs.
* * * * *

System manager(s) and address:
    Delete entry and replace with `Commandant of the Marine Corps (Code 
MMSR-6), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, 
VA 22134-5103.'
* * * * *
MMN00002

System name:
    Listing of Retired Marine Corps Personnel.

System location:
    Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S. 
Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.'

Categories of individuals covered by the system:
    All retired members of the Marine Corps, including those former 
Marines in the receipt of disability benefits from the Department of 
Veterans Affairs.

Categories of records in the system:
    The system is a microfiche listing derived from automated sources 
depicting the retiree's name, Social Security Number, grade, mailing 
address and retirement component code.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of all retired members for use in determination 
of benefits and entitlements as a retiree.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Leatherneck Magazine and Marine Corps Gazette - For maintaining 
their mailing lists of subscribers to these semi-official, professional 
publications.
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

[[Page 44699]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Controlled distribution microfiche listing. Stock copies maintained 
in locked room.

Retrievability:
    Listing in alphabetical order, with officer personnel listed 
separate from enlisted personnel.

Safeguards:
    Building employs security guards. Distribution is strictly 
controlled.

Retention and disposal:
    Destroyed upon being superseded by updated monthly listing.

System manager(s) and address:
    Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S. 
Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S. 
Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.
    The letter should contain the full name and signature of the 
requester.
    Individuals may visit the installation at 3280 Russell Road, 
Quantico, VA 22134-5103 on normal work days between 8:00 a.m. and 4:30 
p.m. Proof of identification may consist of individual's active, 
reserve or retired identification card, Armed Forces Report of Transfer 
or Discharge (DD Form 214), discharge certificate, driver's license or 
other data sufficient to ensure that the individual is the subject.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commandant of the Marine Corps (Code MMSR-6), Headquarters, U.S. Marine 
Corps, 3280 Russell Road, Quantico, VA 22134-5103.
    The letter should contain the full name and signature of the 
requester.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Staff agencies and subdivisions of Headquarters, U.S. Marine Corps 
and the Department of Veterans Affairs.

Exemptions claimed for the system:
    None.
MMN00034

System name:
    Personnel Procurement Working Files (February 22, 1993, 58 FR 
10630).

Changes:
* * * * *

System location:
    After the words `Personnel Procurement Branch,' add `Commanding 
General, Marine Corps Recruit Depots/Western and Eastern Recruiting 
Region.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Retrievability:
    Delete the entry and replace with `Information retrieved 
alphabetically by the last name of individual, according to program.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records maintained for two years 
from application, then they are destroyed.'
* * * * *
MMN00034

System name:
    Personnel Procurement Working Files.

System location:
    Headquarters, U.S. Marine Corps, Personnel Procurement Branch, 
Commanding General, Marine Corps Recruit Depots/Western and Eastern 
Recruiting Region, Marine Corps Districts, Recruiting Stations, Officer 
Selection Offices, Organized Marine Corps Reserve units, U.S. Marine 
Corps recruiting substations, Inspector-Instructor staff.

Categories of individuals covered by the system:
    Civilians and prior service individuals who are prospective 
applicants for enlistment in the Marine Corps, Marine Corps Reserve or 
a Marine Officer program, individuals on which a written waiver for 
enlistment has been requested; Platoon Leader Class Candidates 
receiving financial assistance while attending college; all individuals 
applying for various officer programs; Marine Corps Reserve enlistees 
who are serving on their 6 months active duty prior to return to 
Organized Marine Corps Reserve unit maintaining their record; Personnel 
enlisted in the Marine Corps Reserve assigned to a formal school upon 
enlistment; Secondary school students who participated in the Marine 
Corps Youth Physical Fitness meet held annually in Washington, DC, and 
the coach fielding each team; any individual recommended for enlistment 
in the Marine Corps by a recruiting officer even though the applicant 
does not meet the enlistment requirements set forth in current guidance 
as set forth by the Commandant of the Marine Corps.

Categories of records in the system:
    All files contain name (last, first, middle, (maiden, if any), Jr., 
Sr.), Social Security Number, home of record. Files relating 
specifically to enlistment or officer procurement contain citizenship, 
sex, race, ethnic group, present address, marital status, number of 
dependents, date of birth, religious reference, highest grade 
completed, selective service system data, foreign language and skill, 
driver's license information, mental and aptitude test results, medical 
examination result, delayed enlistment program information, accession 
data, educational experience, citizenship verification, history of 
prior military service, names of relatives to include date and place of 
birth, present address and citizenship, listing of commercial life 
insurance policies and number, relatives and alien friends living in 
foreign countries to include name and relationship, age, occupation, 
address and citizenship, all previous residences since 10th birthday, 
previous employment record to include company name and address, job 
title and supervisor's name, data concerning previous employment by 
foreign governments, prior membership in youth programs, history of 
foreign travel. Declarations from the individual concerning; previous 
rejection by the Armed Forces of the United States, conscientious 
objector status, previous deserter status, retired pay, disability 
allowance, or severance pay or a pension from the Government of the 
United States, status as only child; understandings by the applicant; 
date of interview and name, organization, title of interviewer; history 
of prior use of drugs except as prescribed by a licensed

[[Page 44700]]

physician; martial status and dependency; membership in groups for 
purpose of unlawful overthrow of the Government; history and record of 
involvement with police or judicial authorities; parental/guardian 
consent for enlistment; enlistment options; current income; whether 
own, buying or renting present residence; outstanding debts to include 
total amounts and monthly payments; status of savings account and 
checking account; spouses' employment and monthly income; police 
checks, character references; record of prior service; court documents; 
marriage certificates; birth certificates; record of medical record of 
medical examination; record of examination; record of medical history; 
consultations statement of personal history; divorce decrees; death 
certificates; photographs; high school diploma; college diploma; grade 
transcript; General Educational Development certificates of high school 
equivalency; sole surviving son statements; statement of understanding; 
wife's consent form; applications for General Educational Development 
certificates of high school equivalency. Files relating to Marine Corps 
personnel on active duty contain information pertaining to name, Social 
Security Number, sex, unit of assignment, home of record, education, 
Armed Services Vocational Aptitude Battery Test scores, vision, 
military occupational specialty training information, Quota Serial 
Number, training authorized.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record on individuals for use in the execution of 
Official duties with regard to personnel procurement.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information retrieved alphabetically by the last name of 
individual, according to program.

Safeguards:
    Access is limited to Reserve unit command, recruiting, and 
administrative personnel and law enforcement or Federal agents upon 
presentation of proper credentials.
    After working hours the office and building is locked.

Retention and disposal:
    Records maintained for two years from application, then they are 
destroyed.

System manager(s) and address:
    Commander of unit holding file. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visiting the Commander of unit holding file. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.
    Provide full name and military status. Proof of identity may be 
established by military identification card or DD 214 or driver's 
license.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or 
visiting the Commander of unit holding file. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.
    Provide full name and military status. Proof of identity may be 
established by military identification card or DD 214 or driver's 
license.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    High school lists, DD 214's prospect interviews/referrals, local 
newspapers, youth fitness programs, individual contacts, Marine Corps 
officials.

Exemptions claimed for the system:
    None.
MIL00019

System name:
    Equipment and Weapons Receipt or Custody Files (February 22, 1993, 
58 FR 10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *
MIL00019

System name:
    Equipment and Weapons Receipt or Custody Files.

System location:
    System is decentralized. Records are maintained at Marine Corps 
commands, organizations, or activities that issue said equipment or 
weapons.

Categories of individuals covered by the system:
    System contains name, rank, Social Security Number, unit address, 
and date.

Categories of records in the system:
    This file contains name, rank, Social Security Number, itemized 
list of equipment issued, date issued, and possibly unit and section/
Department to which assigned.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of individuals who have government property in 
their possession for use in the management of that property.

[[Page 44701]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in binder, file folder, box, vertical card file, or 
index cards.

Retrievability:
    Records are filed alphabetically by name.

Safeguards:
    After working hours, the office and building are locked. A guard is 
located in the general vicinity.

Retention and disposal:
    These records are destroyed upon the return of the property listed.

System manager(s) and address:
    Commanding officer of the activity.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity.
    Provide full name and military status. Proof of identity may be 
established by military identification card or DD Form 214 and drivers 
license.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity.
    Provide full name and military status. Proof of identity may be 
established by military identification card or DD Form 214 and drivers 
license.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Information is entered by visual certification of property, issued 
and identification presented by individual.

Exemptions claimed for the system:
    None.
MIL00021

System name:
    Working Files, Division Supply Sections and Wing Supply Sections 
(February 22, 1993, 58 FR 10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Retention and disposal:
    Delete the last two paragraphs and replace with `Investigations - 
Two years after the end of the fiscal year in which the investigation 
as completed. All files are destroyed after being maintained the 
required time.'
* * * * *
MIL00021

System name:
    Working Files, Division Supply Sections and Wing Supply Sections.

System location:
    Division Supply Section, Regiments, Battalions, Separate Companies, 
Wing Supply Sections, Groups, Separate Squadrons

Categories of individuals covered by the system:
    Personnel responsible for government property, reimbursing 
government for damages/loss of property.

Categories of records in the system:
    Equipment Custody Records (ECR) - This file contains the date, 
voucher number, remarks, quantity, signature, control number, 
description and unit.
    Memorandum Receipt for Individual/Garrison Equipment (IMR) - This 
file includes the name, grade, Social Security Number, date, 
organization, signature and unit.
    Memorandum Receipt for Individual Weapons and Accessories - This 
file includes the name, grade, Social Security Number, organization, 
signature and unit.
    Personal Effects Log - This file includes the date, name, Social 
Security Number, grade and signature.
    Letter of Appointment/Authorization - These files include the date, 
name, grade, Social Security Number, description of duties/
authorizations and sample signature.
    Voucher Files - Cash Collection - This file includes the name, 
grade, Social Security Number, unit, description of sales and 
signature.
    Voucher Files - Investigations - This file includes the name, 
grade, Social Security Number of investigating officer, subject, serial 
number, date investigation received, date sent to unit for correction 
(if applicable), due date to be returned and remarks. File also 
contains a copy of the investigation.
    Special Order Clothing - This file includes the name, rank, Social 
Security Number, msg number, individual unit, and remarks regarding 
receipt of clothing.
    Base Property Log - Contains a list of names of personnel who have 
lost and paid for government property.
    Serialized Blank Forms Register - Contains a listing of personnel 
by name who issue/receive serialized blank forms.
    Quarterly Inventory of Sets, Chests and Kits - Contains a file of 
inventories made on contents of sets, chests and kits including the 
name, rank and Social Security Number of the individual inventorying 
property.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record, by units, of supplies, property and 
responsible property management personnel for maintenance and 
accountability of government property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    ECR - Vertical file cards.

[[Page 44702]]

    IMR; Individual Weapons and Accessories, Special Clothing - card 
file.
    Personal Effects; Investigation; Base Property Log; Serialized 
Blank Forms Register-Log Book.
    Letters of Appointment/Authorization; Voucher Files, 
investigations; Quarterly inventories of Sets, Chests and Kits - paper 
records in file folders.

Retrievability:
    ECR - filed by unit or responsible officer.
    IMR; Individual Weapons and Accessories; Special Clothing - filed 
alphabetically by name.
    Personal Effects, Investigation Log; Letter of Appointment/
Authorization; Voucher Files; Base Property Log; Serialized Blank Form 
Register; Quarterly Inventory of Sets, Chests and Kits - as it occurs 
by name.

Safeguards:
    IMR; Individual Weapons and Accessories Records - maintained in 
secured area within armories accessible only to personnel authorized to 
be in the area.
    ECR; Personal Effects Log; Letters of Authority; Voucher Files; 
Investigations; Special Clothing; Base Property Log; Serialized Blank 
Forms Register; Quarterly Inventory of Sets, Chests and Kits - 
Personnel within supply/S-4 sections authorized access, no special 
safeguard implemented.

Retention and disposal:
    ECR; IMR; Weapons Custody Records; Special Clothing retain until 
accountable balance is zero.
    Personal Effects Log; Quarterly Inventory of Sets, Chests and Kits 
- one year.
    Letters of Appointment/Authorization - five (5) years.
    Voucher Files; Investigation Log; Base Property Log; Serialized 
Blank Forms - two years.
    Investigations - Two years after the end of the fiscal year in 
which the investigation as completed.
    All files are destroyed after being maintained the required time.

System manager(s) and address:
    Division Supply Officers, Marine Corps Division; Wing Supply 
Officers, Marine Corps Aircraft Wings. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Division Supply Officers, Marine Corps Division; Wing Supply 
Officers, Marine Corps Aircraft Wings. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.
    Written requests for information should contain the full name and 
grade of the individual as well as the unit to which he is/was attached 
which would reflect information pertaining to him.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Division Supply Officers, Marine Corps Division; Wing Supply Officers, 
Marine Corps Aircraft Wings. U.S. Marine Corps official mailing 
addresses are incorporated into the Department of the Navy's address 
directory, published as an appendix to the Navy's compilation of 
systems of records notices.
    Written requests for information should contain the full name and 
grade of the individual as well as the unit to which he is/was attached 
which would reflect information pertaining to him.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual and/or individual's SRB or OQR or other listing unit may 
have which contains required information.
    Incoming messages for Special Order Clothing.
    Base Locator.
    Completed investigations submitted.

Exemptions claimed for the system:
    None.
MJA00003

System name:
    Magistrate Court Case Files (February 22, 1993, 58 FR 10630).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Files maintained for two years after 
case closed, then retired to Federal Records Center.'
* * * * *
MJA00003

System name:
    Magistrate Court Case Files.

System location:
    All Marine Corps activities.

Categories of individuals covered by the system:
    Civilians pending and tried by the assigned Federal magistrate for 
crimes committed on military reservation.

Categories of records in the system:
    Investigative reports, complaints, summons and warrants.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of summons, warrants, investigative reports and 
complaints for use by military prosecutors in the preparation of cases 
of trial.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    Filed alphabetically by name. Conventional indices are required for 
retrieval.

Safeguards:
    Maintained in file cabinet in locked building.

[[Page 44703]]

Retention and disposal:
    Files maintained for two years after case closed, then retired to 
Federal Records Center.

System manager(s) and address:
    Commanding officer of activity concerned. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in the system should address written inquires 
to the Commanding Officer of the Marine Corps installation concerned. 
U.S. Marine Corps official mailing addresses are incorporated into the 
Department of the Navy's address directory, published as an appendix to 
the Navy's compilation of systems or records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of activity concerned. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Law enforcement reports, bad check transmittal letters from 
Government agencies.

Exemptions claimed for the system:
    None.
MJA00004

System name:
    In Hands of Civil Authorities Case Files (February 22, 1993, 58 FR 
10630).

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Retention and disposal:
    Delete entry and replace with `File maintained by command until 
civil action resolved, then incorporated into Official Military 
Personnel File (OMPF).'
* * * * *
MJA00004

System name:
    In Hands of Civil Authorities Case Files.

System location:
    All Marine Corps activities.

Categories of individuals covered by the system:
    All military personnel who are in hands of civil authorities or 
have charges pending against them by civil authorities.

Categories of records in the system:
    Civil court documents, advise to respondent, health statements/
certificates, written agreement releasing the Marine to civilian 
authorities and supporting documents pertaining to individual.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 814.

Purpose(s):
    To provide a record of Marines in the hands of civil authorities 
for use in the administrative processing of such individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    Filed alphabetically by last name of individual by calendar year in 
which processing is completed.

Safeguards:
    Files are stored in filing cabinets accessible only to authorized 
personnel. Doors are locked and full-time security guards are employed 
after normal working hours.

Retention and disposal:
    On discharge personnel, record incorporated into administrative 
discharge file. Others retained for two years after completion of 
calendar year in which processed, then destroyed in accordance with the 
Navy and Marine Corps Records Disposal Manual.

System manager(s) and address:
    Staff Judge Advocate or legal officer of the activity concerned.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Staff Judge Advocate or legal officer of the activity concerned. 
U.S. Marine Corps official mailing addresses are incorporated into the 
Department of the Navy's address directory, published as an appendix to 
the Navy's compilation of systems of records notices.
    Requester must be able to provide satisfactory identifying 
information.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the Staff 
Judge Advocate or legal officer of the activity concerned. U.S. Marine 
Corps official mailing addresses are incorporated into the Department 
of the Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.
    Requester must be able to provide satisfactory identifying 
information.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Warrant for arrest, service records, health records, civil court 
documents, law enforcement personnel and various DOD agencies.

Exemptions claimed for the system:
    None.
MJA00005

System name:
    Financial Assistance/Indebtedness/Credit Inquiry Files (February 
22, 1993, 58 FR 10630).

[[Page 44704]]

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5041, 
Headquarters, Marine Corps.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records maintained two years after 
issue closed, then destroyed.'

System manager(s) and address:
    Add to entry `U.S. Marine Corps official mailing addresses are 
incorporated into the Department of the Navy's address directory, 
published as an appendix to the Navy's compilation of systems of 
records notices.'
* * * * *
MJA00005

System name:
    Financial Assistance/Indebtedness/Credit Inquiry Files.

System location:
    All Marine Corps activities.

Categories of individuals covered by the system:
    Marines identified as owing debts and/or having dependents 
requiring financial aid.

Categories of records in the system:
    File contains name, rank, Social Security Number, military 
occupational specialty component, marital and dependency status and 
supporting documents pertaining to indebtedness, financial assistance 
and credit inquiries.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy, 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of Marines identified as owing debts or having 
need for financial aid for use in processing correspondence relating to 
financial assistance, credit inquiry or indebtedness.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    Records are retrieved by name and Social Security Number of the 
individual concerned.

Safeguards:
    File accessible only to authorized personnel in the execution of 
their official duties. Maintained in locked building with full time 
duty personnel present during non-working hours.

Retention and disposal:
    Records maintained two years after issue closed, then destroyed.

System manager(s) and address:
    U.S. Marine Corps official mailing addresses are incorporated into 
the Department of the Navy's address directory, published as an 
appendix to the Navy's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of activity concerned. U.S. Marine Corps 
official mailing addresses are incorporated into the Department of the 
Navy's address directory, published as an appendix to the Navy's 
compilation of systems of records notices.
    Requester must be able to provide satisfactory identifying 
information.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of activity concerned. U.S. Marine Corps official 
mailing addresses are incorporated into the Department of the Navy's 
address directory, published as an appendix to the Navy's compilation 
of systems of records notices.
    Requester must be able to provide satisfactory identifying 
information.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Previous and current commanders, private individuals and commercial 
creditors.

Exemptions claimed for the system:
    None.
[FR Doc. 99-21235 Filed 8-16-99; 8:45 am]
BILLING CODE 5001-10-F