[Federal Register Volume 64, Number 148 (Tuesday, August 3, 1999)]
[Notices]
[Pages 42098-42099]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19803]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.
ACTION: Notice to alter a record system.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on September 2, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 21, 1999, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: July 28, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F024 AF AMC A

System name:
    Passenger Reservation and Management System (June 11, 1997, 62 FR 
31793).

Changes:
* * * * *

System name:
    Delete entry and replace with `Global Air Transportation Execution 
System (GATES)'.

System location:
    Delete entry and replace with `Headquarters, Air Mobility Command, 
Scott Air Force Base, IL 62225-5302; Aerial Ports of Embarkation and 
Debarkation; Military Transportation Offices; Air Mobility Support 
Flights; Passenger Gateways; Navy Operated Air Terminals and Aerial 
Ports; Military airfields or installations (all services); any activity 
or agency responsible for initiating or receiving a request for 
movement of personnel and their baggage, manifesting, tracing, billing 
actions, or statistical data collection; and deployed fixed and non-
fixed airfields throughout the globe. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.

Categories of individuals covered by the system:
    Delete entry and replace with `Any individual (military or 
civilian) who is a passenger on a military or civilian contracted 
aircraft.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to entry `To customs officials for the purpose of notifying 
foreign countries of personnel and equipment arrivals.'
* * * * *
F024 AF AMC A

System name:
    Global Air Transportation Execution System (GATES).

System location:
    Headquarters, Air Mobility Command, Scott Air Force Base, IL 62225-
5302; Aerial Ports of Embarkation and Debarkation; Military 
Transportation Offices; Air Mobility Support Flights; Passenger 
Gateways; Navy Operated Air Terminals and Aerial Ports; Military 
airfields or installations (all services); any activity or agency 
responsible for initiating or receiving a request for movement of 
personnel and their baggage, manifesting, tracing, billing actions, or 
statistical data collection; and deployed fixed and non-fixed airfields 
throughout the globe. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.

Categories of individuals covered by the system:
    Any individual (military or civilian) who is a passenger on a 
military or civilian contracted aircraft.

[[Page 42099]]

Categories of records in the system:
    Travel order, transportation authorizations, and passenger name 
records. Categories of information in the passenger name record 
include, but are not limited to: name, grade, seats required; 
reservation identification code, which is assigned by a requesting 
activity or individual passengers and is the Social Security Number or 
pseudo Social Security Number or Passport Number; origin; destination; 
requested travel dates, routing indicator (identifies the activity/
installation requesting the reservation); cancellation and standby 
codes (identifies the reason the passenger did not depart as 
scheduled); flight number; departure date and reporting time, and other 
administrative coding as determined by a Service activity or HQ AMC to 
facilitate the completion of travel to include baggage tracer and 
billing actions. The passenger name record is a complete listing of all 
transportation related administrative actions related to individual 
passengers.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

Purpose(s):
    Passenger name records are used to prepare aircraft manifests for 
passenger identification processing and movement on military aircraft, 
commercial contract (charter) aircraft, and on seats reserved (blocked) 
on regularly scheduled commercial aircraft at military and civilian 
airports. Records in this system are also used to:
    (a) Develop billing data to the user Military Services or other 
organizations;
    (b) Determine passenger movement trends;
    (c) Forecast future travel requirements; and
    (d) Identify, research, and resolve transportation related 
problems.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To customs officials for the purpose of notifying foreign countries 
of personnel and equipment arrivals.
    Records from the system are routinely disclosed to other Federal 
agencies and offices providing transportation, and to civilian airlines 
and airports for transportation services, developing billing data, 
manifesting passengers, and for forecasting future transportation 
requirements.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, notebooks/binders, card files, 
computers, computer output products, paper printouts, computer magnetic 
tapes, disks, microfiche or rolled microfilm.

Retrievability:
    Records on this system may be retrieved by any of the following 
means: Name; Reservation Identification Code; Social Security Number; 
flight number; movement channel; type transaction; type travel; special 
passenger category; type standby code, or passenger cancellation reason 
code.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.

Retention and disposal:
    Transportation authorizations and orders are retained in office 
files for two years after the annual cutoff, then destroyed. Other 
records in the system are retained in office files until superseded, 
obsolete, no longer needed for reference, or on inactivation, then 
destroyed. These records are destroyed by one of the following means: 
tearing into pieces, shredding, pulping, macerating, burning, or 
degaussing in the case of magnetic computer media.

System manager(s) and address:
    Director, Aerial Port Operations, Headquarters, Air Mobility 
Command, 402 Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-
5302.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to or visit 
the Headquarters, Air Mobility Command/Aerial Port Operation (DON), 402 
Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-5302.
    Full name, reservation identification code, and movement channel 
are required for inquiries.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Headquarters, Air Mobility 
Command/Aerial Port Operation (DON), 402 Scott Drive, Unit 3A1, Scott 
Air Force Base, IL 62225-5302.
    Full name, reservation identification code, and movement channel 
are required for inquiries.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from military transportation and personnel 
activities, individuals requesting air travel or from other agencies 
designated to arrange air passenger reservations.

Exemptions claimed for the system:
    None.
[FR Doc. 99-19803 Filed 8-2-99; 8:45 am]
BILLING CODE 5001-10-F