[Federal Register Volume 64, Number 148 (Tuesday, August 3, 1999)]
[Notices]
[Pages 42100-42101]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19802]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective on September 2, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.
    Dated: July 28, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S300.10 CAH

System name:
    Voluntary Leave Transfer Program Records (October 13, 1994, 59 FR 
51965).

Changes:
* * * * *

System location:
    Delete first sentence and replace with `Headquarters, Defense 
Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6221, and the Human Resources Offices of the Defense Logistics Agency 
(DLA) Primary Level Field Activities (PLFAs).'
* * * * *

Authority for maintenance of the system:
    Delete `(Assistant Secretaries of Defense)' and replace with 
`(Under Secretary of Defense for Personnel and Readiness)'.
* * * * *

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must use the records to perform 
their duties. The computer files are password protected with access 
restricted to authorized users. Records are secured in locked or 
guarded buildings, locked offices, or locked cabinets during nonduty 
hours.'
* * * * *

Record source categories:
    Delete entry and replace with `Record subject; personnel and leave 
records; and medical certification and similar data.'
* * * * *
S300.10 CAH

System name:
    Voluntary Leave Transfer Program Records.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6221, and the Human Resources Offices of the 
Defense Logistics Agency (DLA) Primary Level Field Activities (PLFAs).

Categories of individuals covered by the system:
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or a recipient.

Categories of records in the system:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, number of hours requested, 
brief description of the medical or personal hardship which qualifies 
the individual for inclusion in the program, the status of that 
hardship, and a statement that selected data elements may be used in 
soliciting donations.

[[Page 42101]]

    The file may also contain medical or physician certifications and 
agency approvals or denials.
    Donor records include the individual's name, organization, office 
telephone number, Social Security Number, position title, grade, and 
pay level, leave balances, number of hours donated and the name of the 
designated recipient.

Authority for maintenance of the system:
    5 U.S.C. 6331 et seq. (Leave); 10 U.S.C. 136 (Under Secretary of 
Defense for Personnel and Readiness); E.O. 9397 (SSN); and 5 CFR part 
630.

Purpose(s):
    The file is used in managing the DLA Voluntary Leave Transfer 
program. The recipient's name, position data, organization, and a brief 
hardship description are published internally for passive solicitation 
purposes. The Social Security Number is sought to effectuate the 
transfer of leave from the donor's account to the recipient's account.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness; 
where leave donor and leave recipient are employed by different Federal 
agencies, to the personnel and pay offices of the Federal agency 
involved to effectuate the leave transfer.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this record system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Records are retrieved by name or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and Disposal:
    Records are destroyed one year after the end of the year in which 
the file is closed.

System manager(s) and address:
    Executive Director, Human Resources Office, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human Resources 
Officers of the DLA PLFAs.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Individual should provide full name and Social Security Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA PLFA involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.
    Individual should provide full name and Social Security Number.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject; personnel and leave records; and medical 
certification and similar data.

Exemptions claimed for the system:
    None.
[FR Doc. 99-19802 Filed 8-2-99; 8:45 am]
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