[Federal Register Volume 64, Number 146 (Friday, July 30, 1999)]
[Notices]
[Pages 41476-41477]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19466]


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POSTAL SERVICE


Privacy Act of 1974, System of Records

AGENCY: Postal Service.

ACTION: Notice of new system of records.

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SUMMARY: This document publishes notice of a new Privacy Act system of 
records, USPS 050.070, Finance Records-Funds Transaction/Transfer 
Reports. The new system contains personal information about the 
purchaser and/or recipient of money orders, wire transfer, and/or 
stored value cards purchased in any combination totaling $3,000 or more 
during the same visit or multiple visits in 1 business day to the post 
office.

DATES: Any interested party may submit written comments on the proposed 
new system of records. This proposal will become effective without 
further notice on September 8, 1999, unless comments received on or 
before that date result in a contrary determination.

ADDRESSES: Written comments on this proposal should be mailed or 
delivered to Administration and FOIA, United States Postal Service, 475 
L'Enfant Plaza SW, Washington, DC 20260-5202. Copies of all written 
comments will be available at the above address for public inspection 
and photocopying between 8 a.m. and 4:45 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Rubenia Carter (202) 268-4872.

SUPPLEMENTARY INFORMATION: The Postal Service will collect and maintain 
information about some of its customers to meet one of the requirements 
of the Bank Secrecy Act. That law is designed to detect and deter money 
laundering. The intent of the law is to require banks and money 
services businesses to obtain, maintain, and/or report to the 
Department of Treasury certain identifying information about 
individuals who purchase financial instruments at a certain dollar 
threshold. The Postal Service is named as an entity that must comply 
with that law (31 U.S.C. 5325 and 5330). The Postal Service will 
maintain information collected from the purchaser when the dollar 
amount of cash purchases totals $3,000 or more for money orders, wire 
transfers, and/or stored value cards. Multiple purchases during 1 
business day totaling $3,000 or more must be treated as one purchase, 
and information about the purchaser must be obtained if a Postal 
Service employee knows or has reason to believe that multiple purchases 
are being made. The Postal Service is establishing this grouping of 
records as a system of records subject to the Privacy Act.
    Maintenance of these records is not expected to have a significant 
impact on individual privacy rights. Information will be kept in a 
secured environment, with automated data processing physical and 
administrative security and technical software applied to information 
on computer media. Computer and hard copy records are maintained in a 
secured computer complex, with physical, administrative, and software 
controls. Access to areas within the complex where these records are 
maintained is restricted with card keys. Access within the area is 
further restricted to authorized personnel with an official need.
    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written data, views, or arguments on this proposal. A report of 
the following proposed system has been sent to Congress and to the 
Office of Management and Budget for their evaluation.
USPS 050.070

SYSTEM NAME:
    Finance Records-Funds Transaction/Transfer Reports.

SYSTEM LOCATION:
    Finance, Headquarters and St. Louis Accounting Service Center, St. 
Louis, Missouri.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Postal Service customers who purchase money orders, wire 
transfers, and/or stored value cards purchased in any combination 
totaling $3,000 or more during the same visit or multiple visits in 1 
business day to the post office. Recipients of wire transfers and the 
beneficiary of funds from money orders totaling $10,000 or more during 
the same visit or multiple visits in 1 business day to the post office.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Name, address, social security number, date of birth, photo ID, 
type and amount of transactions, driver's license number (or other type 
of ID if driver's license is not available, such as Alien Registration 
Number, Passport Number, Military ID, Tax Identification Number), 
country code, date of issue, transaction number, place of issue, 
beginning and ending money order serial numbers, and wire transfer 
number or other transaction number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     31 U.S.C. 5325 and 5330.

PURPOSE(S):
     The information will be used to obtain and maintain identifying 
information on Postal Service customers who purchase money orders, wire 
transfers, and/or stored value cards totaling $3,000 or more.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    General routine use statements a, b, c, d, e, f, g, h, and j listed 
in the prefatory statement at the beginning of the Postal Service's 
published system notices apply to this system. Other routine uses 
follow:
    1. Information may be disclosed to the U.S. Department of Treasury, 
the U.S. Justice Department, and federal law enforcement agencies 
pursuant to the provisions of the Federal Bank Secrecy Act, as codified 
in section 5313 of Title 31 of the U.S. Code.
    2. Information from this system may be disclosed to a foreign 
entity under agreement with the Postal Service to distribute money 
orders and transfer funds.

[[Page 41477]]

    3. Information from this system may be disclosed to the purchaser 
or payee of a money order or money transfer in order to respond to an 
inquiry concerning the transaction.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
     Paper and computer storage media.

RETRIEVABILITY:
     By name and other unique identifier.

SAFEGUARDS:
     Hard copy records and computers containing information within this 
system of records are maintained in a building with controlled access. 
To gain access to the building and access to controlled areas within 
the building, individuals must have authorized badges and/or card keys. 
Computer systems are protected within an installed security software 
package, the use of computer LOG-ON IDs, and operating system controls.

RETENTION AND DISPOSAL:
     PS Form 8105-A will be destroyed either by shredding, burning, or 
other acceptable method of destruction 5 years from the end of 
accounting period in which they were created. Related automated 
information will be retained for the same period and purged from the 
system quarterly after the date of creation.

SYSTEM MANAGER(s) AND ADDRESS:
     Chief Financial Officer, Finance, United States Postal Service, 
475 L'Enfant Plaza SW, Washington DC 20260-5000.

NOTIFICATION PROCEDURE:
     Individuals wanting to know whether information about them is 
maintained in this system of records must address inquiries in writing 
to the system manager. Inquiries must contain the name, address, and 
social security number or other identifying number (driver's license, 
Alien Registration Number, Passport Number, etc.) of purchaser; and the 
recipient's name and address of wire transfer transaction.

RECORD ACCESS PROCEDURES:
     Requests for access must be made in accordance with the 
Notification Procedure above and the Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
     See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
     Information is obtained from purchaser and, for wire transfer 
transaction information, is obtained from purchaser and recipient.
Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 99-19466 Filed 7-29-99; 8:45 am]
BILLING CODE 7710-12-P