[Federal Register Volume 64, Number 146 (Friday, July 30, 1999)]
[Rules and Regulations]
[Pages 41289-41291]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-19465]


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POSTAL SERVICE

39 CFR Parts 261, 262, 263, 264, 265, 266, and 267


Release of Information and Records Management

AGENCY: Postal Service.

ACTION: Final rule.

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SUMMARY: This rule revises organizational names and titles contained in 
Postal Service regulations relating to policies for the release of 
information and records management. These names and titles changed as a 
result of agency restructuring. The revisions reflect to whom the 
public should address issues relating to the release of information and 
records management.
    This rule also updates composition of the Postal Service's Data 
Integrity Board which oversees agency computer matching.

EFFECTIVE DATE: August 30, 1999.

FOR FURTHER INFORMATION CONTACT: Susie Travers, Administration and 
FOIA, (202) 268-3362.

SUPPLEMENTARY INFORMATION: As a result of an agency restructuring, 
Postal Service regulations governing the release of information and 
records management contain outdated organizational names and titles. 
This rule revises those names and titles to show the current 
organization and officials responsible for release of information and 
records management functions.

List of Subjects

39 CFR Parts 261, 262, 263, and 264

    Archives and records.

39 CFR Part 265

    Freedom of information.

39 CFR Part 266

    Privacy.

[[Page 41290]]

39 CFR Part 267

    Archives and records, Classified information.

    For the reasons set out in the preamble, 39 CFR parts 261 through 
267 are amended as set forth below.

PART 261--RECORDS AND INFORMATION MANAGEMENT

    1. The authority citation for part 261 continues to read as 
follows:

    Authority: 39 U.S.C. 401.

    2. Section 261.4 is revised to read as follows:


Sec. 261.4  Responsibility.

    (a) The manager, Administration and FOIA, under the Chief Financial 
Officer and Senior Vice President, administers the Postal Service 
release of information and privacy of information programs with the 
assistance of FOIA coordinators in the finance function of area and 
district offices.
    (b) The manager, Corporate Accounting, under the Vice President, 
Finance, Controller, administers the Postal Service records maintenance 
and disposition program.
    (c) Postal Service managers are responsible for administering 
records and information management policies and for complying with all 
handbooks, directives, and instructions in support of this policy.

PART 262--RECORDS AND INFORMATION MANAGEMENT DEFINITIONS

    3. The authority citation for part 262 continues to read as 
follows:

    Authority: 39 U.S.C. 401; 5 U.S.C. 552, 552a.

    4. In Sec. 262.2 paragraph (b) is revised and paragraph (d) is 
added to read as follows:


Sec. 262.2  Officials.

* * * * *
    (b) Manager, Administration and FOIA. The official responsible for 
the issuance of policy on the protection of privacy and the release of 
Postal Service records with the power to authorize the disclosure of 
such records and to delegate or take appropriate action if that policy 
is not adhered to or if questions of interpretation or procedure arise.
* * * * *
    (d) Manager, Corporate Accounting. The official responsible for the 
issuance of policy on the maintenance and disposition of Postal Service 
records and information, and to delegate or take appropriate action if 
such policy is not adhered to or if questions of interpretation or 
procedure arise.


Sec. 262.4  [Amended]

    5. In Section 262.4 paragraph (a) is amended by removing the words 
``USPS Records Office'' and adding, in their place, the words ``office 
of Corporate Accounting'' and paragraph (b) is amended by removing the 
words ``Records Office'' and adding ``office of Corporate Accounting'' 
in their place.


Sec. 262.5  [Amended]

    6. Section 262.5(d)(2) is amended by removing the words ``Records 
Office'' and adding, in their place, the words ``office of 
Administration and FOIA.''

PART 263--RECORDS RETENTION AND DISPOSITION

    7. The authority citation for part 263 continues to read as 
follows:

    Authority: 39 U.S.C. 401.

Sec. 263.3  [Amended]

    8. Section 263.3(a) is amended by removing the words ``Records 
Office'' and adding, in their place, the words ``office of Corporate 
Accounting.''
    8a. Section 263.4 is removed and section 263.5 is redesignated as 
Sec. 263.4.


Sec. 263.4  [Amended]

    9. Newly redesignated Sec. 263.4 is amended by removing the words 
``the Records Office'' and adding, in their place, the words 
``Corporate Accounting.''
    10. Section 263.6 is redesignated as Sec. 263.5 and revised to read 
as follows:


Sec. 263.5  Inquiries.

    Inquiries regarding records maintenance and disposition should be 
directed to the Manager, Corporate Accounting, United States Postal 
Service, 475 L'Enfant Plaza, SW, Washington, DC 20260-5240, or, by 
telephone, to the Records Specialist, (202) 268-4869.

PART 264--VITAL RECORDS

    11. The authority citation for part 264 continues to read as 
follows:

    Authority: 39 U.S.C. 401.

    12. In Sec. 264.3 paragraphs (a) and (b) are revised to read as 
follows:


Sec. 264.3  Responsibility.

    (a) Manager, Corporate Accounting. The Manager, Corporate 
Accounting, is responsible for categorizing records as vital, and in 
conjunction with the Chief Postal Inspector/Emergency Coordinator shall 
establish and maintain the vital records program, and ensure compliance 
with supportive procedures.
    (b) Chief Postal Inspector. As the Postal Service's Emergency 
Coordinator, the Chief Postal Inspector shall establish and maintain a 
program to ensure that vital records are available at predesignated 
off-site locations for use during a national emergency.
* * * * *


Sec. 264.4  [Amended]

    13. Section 264.4 is amended by removing the words ``USPS Records 
Office'' and adding, in their place, the words ``office of Corporate 
Accounting.''

PART 265--RELEASE OF INFORMATION:

    14. The authority citation for part 265 continues to read as 
follows:

    Authority: 5 U.S.C. 552; 39 U.S.C. 401, 403, 410, 1001, 2601; 5 
U.S.C. App. 3.

    15. In Sec. 265.3 paragraph (b) is revised to read as follows:


Sec. 265.3  Responsibility.

* * * * *
    (b) Freedom of Information/Privacy Acts Officer. The USPS Freedom 
of Information/Privacy Acts Officer, under the Manager, Administration 
and FOIA, is responsible for the overall administration of this part, 
including the issuance of detailed instructions to custodians.
* * * * *


Sec. 265.4  [Amended]

    16. Section 265.4 is amended by removing the words ``Washington, DC 
20260-5243, telephone (202) 268-2608'' and adding, in their place, 
``Washington, DC 20260-5202, telephone (202) 268-2608.''


Sec. Sec. 265.6 and 265.9  [Amended]

    17. In the following places, remove the words ``Records Office'' or 
``USPS Records Office'' and add, in their place, the words ``office of 
Administration and FOIA:''
    (a) Section 265.6(b) introductory text;
    (b) Section 265.9(b)(2)(ii); and
    (c) Section 265.9(g)(4).


Sec. 265.7  [Amended]

    18. Section 265.7(a)(2) is amended as follows:
    (a) By removing the words ``USPS Records Officer, USPS Freedom of 
Information/Privacy Acts Officer, U.S. Postal Service, 475 L'Enfant 
Plaza, SW., Washington, DC 20260-5243, telephone (202) 268-2608'' and 
adding, in their place, the words ``USPS Freedom of Information/Privacy 
Acts Officer, U.S. Postal Service, 475 L'Enfant Plaza, SW., Washington, 
DC 20260-5202, telephone (202) 268-2608;'' and

[[Page 41291]]

    (b) By removing the words ``USPS Records Office is deemed'' and 
adding, in their place, the words ``office of Administration and FOIA 
is deemed.''


Sec. 265.12  [Amended]

    19. Section 265.12(b)(7) is amended by removing the words ``Records 
Office, U.S. Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 
20260-5243, telephone (202) 268-2608'' and adding, in their place, the 
words ``Freedom of Information/Privacy Acts Officer, U.S. Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260-5202, telephone 
(202) 268-2608.''

PART 266--PRIVACY OF INFORMATION

    20. The authority citation for part 266 continues to read as 
follows:

    Authority: 39 U.S.C. 401; 5 U.S.C. 552a.

    21. In Section 266.3 paragraphs (a), (c), and (d)(2) are revised to 
read as follows:


Sec. 266.3  Responsibility.

    (a) Freedom of Information/Privacy Acts Officer. The USPS Freedom 
of Information/Privacy Acts Officer, under the Manager, Administration 
and FOIA, will ensure Postal Service-wide compliance with this policy.
* * * * *
    (c) Information System Executive. These managers are responsible 
for reporting to the office of Administration and FOIA the existence or 
proposed development of Privacy Act systems of records. They also must 
report any change that would alter the systems description as published 
in the Federal Register. They establish the relevancy of the 
information within those systems.
* * * * *
    (d) * * *
    (2) Composition. The Privacy Act requires that the senior official 
responsible for implementation of agency Privacy Act policy and the 
Inspector General serve on the Board. The Manager, Administration and 
FOIA, as administrator of Postal Service Privacy Act policy, serves as 
Secretary of the Board and performs the administrative functions of the 
Board. The Board is composed of these and other members designated by 
the Postmaster General, as follows:
    (i) Chief Financial Officer and Senior Vice President (Chairman).
    (ii) Chief Postal Inspector.
    (iii) Inspector General.
    (iv) Vice President, Human Resources.
    (v) Senior Vice President, General Counsel.
    (vi) Manager, Administration and FOIA.


Sec. 266.4  [Amended]

    22. In Section 266.4 paragraph (b)(6)(i) is amended by removing the 
words ``USPS Records Officer'' and adding, in their place, the words 
``Freedom of Information/Privacy Acts Officer,'' and paragraphs 
(b)(6)(iii) and (iv) are amended by removing ``Records Officer'' and 
adding ``Freedom of Information/Privacy Acts Officer'' in their place.


Sec. 266.5  [Amended]

    23. Section 266.5(d) is amended by removing the words ``Records 
Office'' and adding, in their place, the words ``office of 
Administration and FOIA.''


Sec. 266.6  [Amended]

    24. Section 266.6(a)(1) is amended by removing the words 
``Washington, DC 20260-5243, telephone (202) 268-2608'' and adding, in 
their place, the words ``Washington, DC 20260-5202, telephone (202) 
268-2608.''


Sec. 266.7  [Amended]

    25. Section 266.7 is amended by removing, in paragraph (a)(4), the 
words ``Records Office'' and adding, in their place, the words ``office 
of Administration and FOIA.''


Sec. 266.10  [Amended]

    26. Section 266.10(b) is amended by removing the words 
``Washington, DC 20260-5243'' and adding, in their place, the words 
``Washington, DC 20260-5202.''

PART 267--PROTECTION OF INFORMATION

    27. The authority citation for part 267 continues to read as 
follows:

    Authority: 39 U.S.C. 401; Pub. L. 93-579, 88 Stat. 1896.


Sec. 267.5  [Amended]

    28. Section 267.5(e)(3)(i) is amended by removing the words 
``Manager, Payroll Accounting and Records, U.S. Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260-5243'' and adding, in their 
place, the words ``Manager, Administration and FOIA, U.S. Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260-5202.''
Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 99-19465 Filed 7-29-99; 8:45 am]
BILLING CODE 7710-12-P