[Federal Register Volume 64, Number 137 (Monday, July 19, 1999)]
[Notices]
[Pages 38661-38663]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-18256]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend two systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on August 18, 1999, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend four systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the 
systems of records are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems report. The record systems being 
amended are set forth below, as amended, published in their entirety.

    Dated: July 13, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S200.10 DLA-M

System name:
    Information Military Personnel Records (February 22, 1993, 58 FR 
10854).

Changes:
System identifier:
    Delete `DLA-M' and replace with `CAH.'

System name:
    Delete `Information' and replace with `Individual'.
* * * * *

Categories of individuals covered by the system:
    Delete `and reserve' from entry.

Categories of records in the system:
    Delete entry and replace with `Files include name; rank; Social 
Security Number; home and address of record; general and special 
orders; evaluations; and details pertaining to classification, duties, 
assignment, promotion, proposed disciplinary actions, advancement, 
performance, training, education, qualifications, readiness, personal 
affairs, and benefits/entitlements.'
* * * * *

Purposes(s):
    Delete entry and replace with `The records are maintained as a 
local repository of documents generated during the service member's 
assignment at DLA. The files are used to manage, administer, and 
document the service member's assignment; to provide career advice to 
service members; and to advise local Commanders and the Director of 
incidents.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Upon reassignment from DLA, records 
are offered to the military service concerned.'
* * * * *

Record source categories:
    Delete `Special' and replace with `Information is provided by the 
individual, rating officials, and taken from'.
* * * * *
S200.10 CAH

System name:
    Individual Military Personnel Records.

System location:
    Staff Director, Human Resources, Military Personnel (CAHM), 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and DLA 
Primary Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Categories of individuals covered by the system:
    Active duty personnel assigned to DLA.

Categories of records in the system:
    Files include name; rank; Social Security Number; home and address 
of record; general and special orders; evaluations; and details 
pertaining to classification, duties, assignment, promotion, proposed 
disciplinary actions, advancement, performance, training, education, 
qualifications, readiness, personal affairs, and benefits/entitlements.

Authority for maintenance of the system:
    10 U.S.C. Part II, Personnel; 5 U.S.C. 302(b)(1), Delegation of 
authority; and E.O. 9397 (SSN).

Purpose(s):
    The records are maintained as a local repository of documents 
generated during the service member's assignment at DLA. The files are 
used to manage, administer, and document the service member's 
assignment; to provide career advice to service members; and to advise 
local Commanders and the Director of incidents.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

[[Page 38662]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved alphabetically by last name.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computerized 
files are password protected with access restricted to authorized 
users.

Retention and disposal:
    Upon reassignment from DLA, records are offered to the military 
service concerned.

System manager(s) and address:
    Staff Director, Human Resources, Military Personnel (CAHM), 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and DLA 
Primary Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or 
to the Privacy Act Officer of the DLA PLFA involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or to the 
Privacy Act Officer of the DLA PLFA involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the individual, rating officials, and 
taken from orders, service records, in/out processing documents, and 
computer listings.

Exemptions claimed for the system:
    None.
S200.20 DLA-M

System name:
    Active Duty Military Personnel Data Bank System (February 22, 1993, 
58 FR 10854).

Changes:
* * * * *

System Identifier:
    Delete `DLA-M' and replace with `CAH'.
* * * * *

Purposes(s):
    Delete entry and replace with `The records are maintained to ensure 
effective personnel management and to assist assigned personnel in 
their career management. The data is also used for statistical studies 
and reports on force effectiveness, contingency planning, training 
requirements, and manpower deficiencies. Rating official data is 
included in the database for management oversight purposes; however, 
the files are not retrieved or retrievable by rater name, social 
security number, or other rater attributes'.
* * * * *

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must access the records to perform 
their duties. The computerized files are password protected with access 
restricted to authorized users.'

Retention and Disposal:
    Delete entry and replace with `Upon reassignment from DLA, records 
are offered to the military service concerned.'
* * * * *
S200.20 DLA-M

System name:
    Active Duty Military Personnel Data Bank System.

System location:
    Staff Director, Human Resources, Military Personnel (CAHM), 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the 
DLA Primary Level Field Activities (PLFAs). Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Categories of individuals covered by the system:
    All military personnel assigned to the Defense Logistics Agency.

Categories of records in the system:
    The system contains name, grade, Social Security Number, 
organization, position data, branch of service and specialty, dates of 
rank, civilian and professional education, position requirements, dates 
of assignment and rotation, and retirement and separation data. The 
system also contains the rater's name, grade, service, Social Security 
Number, and rotation date.

Authority for maintenance of the system:
    10 U.S.C. Part II, Personnel; 5 U.S.C. 302(b)(1), Delegation of 
authority; and E.O. 9397 (SSN).

Purpose(s):
    The records are maintained to ensure effective personnel management 
and to assist assigned personnel in their career management. The data 
is also used for statistical studies and reports on force 
effectiveness, contingency planning, training requirements, and 
manpower deficiencies. Rating official data is included in the database 
for management oversight purposes; however, the files are not retrieved 
or retrievable by rater name, social security number, or other rater 
attributes

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved alphabetically by last name.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who

[[Page 38663]]

must access the records to perform their duties. The computerized files 
are password protected with access restricted to authorized users.

Retention and disposal:
    Upon reassignment from DLA, records are offered to the military 
service concerned.

System manager(s) and address:
    Staff Director, Human Resources, Military Personnel (CAHM), 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the 
heads of the DLA Primary Level Field Activities (PLFAs). Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or 
to the Privacy Act Officer of the DLA PLFA involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or to the 
Privacy Act Officer of the DLA PLFA involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the individual and taken from military 
personnel records and position distribution reports.

Exemptions claimed for the system:
    None.
[FR Doc. 99-18256 Filed 7-16-99; 8:45 am]
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