[Federal Register Volume 64, Number 137 (Monday, July 19, 1999)]
[Notices]
[Pages 38659-38661]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-18255]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on August 18, 1999, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record systems being amended are set forth 
below followed by the notices as amended, published in their entirety.

    Dated: July 13, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFRE B

System name:
    Personnel Files on Statutory Tour Officers (June 11, 1997, 62 FR 
31793).

Changes:
* * * * *

System location:
    Personnel Division, Office of Air Force Reserve (AF/REP), 
Headquarers, U.S. Air Force, Washington, DC 20330-2404 and Air Force 
Personnel Center (AFPC/DPWR), Randolph Air Force Base, TX 78150-4717.
* * * * *
F036 AFRE B

System name:
    Personnel Files on Statutory Tour Officers.

System location:
    Personnel Division, Office of Air Force Reserve (AF/REP), 
Headquarers, U.S. Air Force, Washington, DC 20330-2404 and Air Force 
Personnel Center (AFPC/DPWR), Randolph Air Force Base, TX 78150-4717.

Categories of individuals covered by the system:
    United States Air Force Reserve Officers applying for or selected 
for assignment as statutory tour officer.

Categories of records in the system:
    Application for extended active duty with United States Air Force, 
military career brief, resume of prior military and civilian 
experience, officer effectiveness report overall rating, correspondence 
and special orders relative to the tour.

Authority for maintenance of the system:
    10 U.S.C. 10211, Policies and regulations: Participation of reserve 
officers in preparation and administration.

Purpose(s):
    Documentary support of tour applications; approval/disapproval; 
initiation, termination and extension of statutory tours; historical 
reference not to exceed two years after tour termination; used by Air 
Force Manpower and Personnel Center/Assistant for Personnel Plans, 
Programs

[[Page 38660]]

and Analysis, Reserve Forces Division (AFPC/DPWR); used for AFPC/DPWR 
as record of approval/disapproval, authority to issue Department of the 
Air Force Special Orders (DAFSOs); by Office of the Air Force Reserve 
(AF/RE), Director Air National Guard, National Guard Bureau (NGB/CF) 
and SAF/MRR as record of approval/disapproval.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and computers for local statistical 
analysis.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are accessed by authorized personnel who are properly 
screened and cleared for need-to-know and stored in security file 
containers/cabinets. Database is password access only.

Retention and disposal:
    Retained in office files until reassignment or separation, then 
destroyed by tearing into pieces, shredding, pulping, macerating, or 
burning.

System manager(s) and address:
    Chief of Air Force Reserve, Headquarters United States Air Force, 
Washington, DC 20330-2404.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Chief of Air Force Reserve, Headquarters United States 
Air Force, Washington, DC 20330-2404.
    Include full name and Social Security Number. Individuals may visit 
the Personnel Division, Office of Air Force Reserve, 2404 Air Force 
Pentagon, Washington, DC 20330-2404. Military identification card or 
driver's license required for identification.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Chief of Air Force Reserve, Headquarters United States Air Force, 
Washington, DC 20330-2404.
    Include full name and Social Security Number. Individuals may visit 
the Personnel Division, Office of Air Force Reserve, 2404 Air Force 
Pentagon, Washington, DC 20330-2404. Military identification card or 
driver's license required for identification.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from source documents such as reports.

Exemptions claimed for the system:
    None.
F036 AFRE C

System name:
    Files on Reserve General Officers; Colonels Assigned to General 
Officer Positions (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System location:
    Delete entry and replace with `Headquarters United States Air 
Force, Personnel Directorate (HQ USAF/REP) Washington, DC 20330-1150.'
* * * * *
F036 AFRE C

System name:
    Files on Reserve General Officers; Colonels Assigned to General 
Officer Positions.

System location:
    Headquarters United States Air Force, Personnel Directorate (HQ 
USAF/REP) Washington, DC 20330-1150.

Categories of individuals covered by the system:
    United States Air Force Reserve General Officers and Colonels 
assigned to General Officer positions.

Categories of records in the system:
    Resume of prior military and civilian experience, correspondence 
and Special Orders, Record of Reserve participation, personnel data 
listings, last five officer effectiveness reports, record of personal 
interview and assignment recommendation made by Chief, Air Force 
Reserve.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force.

Purpose(s):
    To determine qualifications for initial/continued assignment to 
General Officer positions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and computers for local statistical 
analysis.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are accessed by authorized personnel who are properly 
screened and cleared for need-to-know. Records are stored in security 
file containers/cabinets. Database is password access only.

Retention and disposal:
    Retained in office files until reassignment or separation, then 
destroyed by tearing into pieces, shredding, pulping, macerating, or 
burning.

System manager(s) and address:
    Chief of Air Force Reserve, Headquarters United States Air Force 
(HQ USAF/REP), Washington, DC 20330-2404.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Chief of Air Force Reserve (HQ USAF/REP), Headquarters 
United States Air Force, Washington, DC 20330-2404.
    Full name and Social Security Number must be provided. Individuals

[[Page 38661]]

may visit the Personnel Division Office of Air Force Reserve (HQ USAF/
REP), 2404 Air Force Pentagon, Washington, DC 20330-2404.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Chief of Air Force Reserve, Headquarters United States Air Force, 
Washington, DC 20330-2404.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from source documents such as reports from 
individual officers, and from personnel records.

Exemptions claimed for the system:
    None.
[FR Doc. 99-18255 Filed 7-16-99; 8:45 am]
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