[Federal Register Volume 64, Number 137 (Monday, July 19, 1999)]
[Notices]
[Pages 38657-38659]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-18254]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on August 18, 1999, unless 
comments are received that would result in a contrary determination.

[[Page 38658]]

ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record system being amended are set forth below 
followed by the notice as amended, published in its entirety.
    Dated: July 13, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFAA C

System name:
    Employee Training and Career Development File (June 11, 1997, 62 FR 
31793).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and insert `10 U.S.C. 8013, Secretary of the Air 
Force.'
* * * * *

System manager(s) and address:
    Delete entry and insert `The Auditor General, Secretary of the Air 
Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120.'
* * * * *
F036 AFAA C

System name:
    Employee Training and Career Development File.

System location:
    Air Force Audit Agency Training Division (AFAA/RMT), March Air 
Force Base, CA 92518-1852.

Categories of individuals covered by the system:
    Air Force Audit Agency military and civilian employees.

Categories of records in the system:
    Records include but are not limited to: Correspondence and 
application documents requesting, approving, disapproving, recommending 
and coordinating the assignment of personnel to: Long-term, full-time 
training programs; short-term government and non-government schools, 
seminars, short courses and symposiums; certified public accounting 
review courses; certified internal auditor review courses; non-
government job-related, off-duty training, and the grades, completion 
certificate, and budget information related thereto. Includes 
information on prior academic achievements.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force.

Purpose(s):
    Provides basis for determining those selected for training 
programs; record of individuals who applied for the

[[Page 38659]]

programs; progress reports of those in the programs; and history of the 
training received by employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information is given to the Office of Personnel Management through 
the Air Force Civilian Personnel Management Information System, and, in 
the case of CPA candidates, to state boards of accountancy.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, and on computer and computer output 
products.

Retrievability:
    Retrieved by name, course name or course number.

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or rooms.

Retention and disposal:
    Retained in office files until superseded, obsolete, no longer 
needed for reference, or on inactivation, then destroyed by tearing 
into pieces, shredding, pulping, macerating, or burning.

System manager(s) and address:
    The Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air 
Force Pentagon, Washington, DC 20330-1120.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 
1120 Air Force Pentagon, Washington, DC 20330-1120.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air 
Force Pentagon, Washington, DC 20330-1120 and the Director of Resource 
Management, Headquarters Air Force Audit Agency, (HQ AFAA/RM), 
Washington, DC 20330-1126.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from individual, source of training, school, 
and automated system interface.

Exemptions claimed for the system:
    None.
[FR Doc. 99-18254 Filed 7-16-99; 8:45 am]
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