[Federal Register Volume 64, Number 134 (Wednesday, July 14, 1999)]
[Notices]
[Pages 37945-37946]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-17673]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend records systems.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on August 13, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems reports. The record system being amended is set forth 
below, as amended, published in its entirety.
    Dated: July 7, 1999.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N0588-02

System name:
    Admiralty Claims Files (February 22, 1993, 58 FR 10785).

Changes:
* * * * *

Purpose(s):
    Delete entry and replace with `To evaluate admiralty claims 
asserted for and against the Navy for settlement and for litigation 
support to the Department of Justice.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records are retained at OJAG 
headquarters as long as necessary and destroyed when no longer 
required.'

[[Page 37946]]

System manager(s) and address:
    Delete entry and replace with `Deputy Assistant Judge Advocate 
General (Admiralty), Office of the Judge Advocate General, Department 
of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy 
Yard, Washington DC 20374-1566.'
* * * * *
N05880-2

System name:
    Admiralty Claims Files.

System location:
    Office of the Judge Advocate General; Office of the Commander in 
Chief, United States Naval Forces Europe; Office of the Commander Sixth 
Fleet; and the Federal Records Center, Suitland, MD. Local commands 
with which claims under the Public Vessels Act and the Suits in 
Admiralty Act are initially filed, typically retain copies of such 
claims and accompanying files. Official mailing addresses are published 
as an appendix to the Navy's compilation of systems of records notices.

Categories of individuals covered by the system:
    All individuals who have asserted claims or instituted suits under 
the Public Vessels Act and Suits in Admiralty Act against the 
Department of the Navy in the name of the United States and all 
individuals who have instituted suits against third parties who have 
impleaded the Department of the Navy in the name of the United States.

Categories of records in the system:
    The files may contain claims filed, correspondence, investigative 
reports, accident reports, medical and dental records, x-rays, allied 
reports (such as local police investigations, etc.), photographs, 
drawings, legal memoranda, opinions of experts, and court documents.

Authority for maintenance of the system:
    Admiralty Claims Act (10 U.S.C. 7622); 5 U.S.C. 301, Departmental 
Regulations; 44 U.S.C. 3101.

Purpose(s):
    To evaluate admiralty claims asserted for and against the Navy for 
settlement and for litigation support to the Department of Justice.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders stored in file cabinets or other 
storage devices and duplicate portions of the records are also stored 
in computer system.

Retrievability:
    Name of claimant or ship.

Safeguards:
    Files are maintained in file cabinets or other storage devices 
under the control of authorized personnel during working hours; the 
office space in which the file cabinets and storage devices are located 
is locked outside of official working hours. Computer files subject to 
controlled access and maintained on a controlled access server.

Retention and disposal:
    Records are retained at OJAG headquarters as long as necessary and 
destroyed when no longer required.

System manager(s) and address:
    Deputy Assistant Judge Advocate General (Admiralty), Office of the 
Judge Advocate General, Department of the Navy, 1322 Patterson Avenue 
SE, Suite 3000, Washington Navy Yard, Washington DC 20374-1566.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Deputy Assistant Judge Advocate General (Admiralty), Office of 
the Judge Advocate General, Department of the Navy, 1322 Patterson 
Avenue SE, Suite 3000, Washington Navy Yard, Washington DC 20374-1566.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Deputy 
Assistant Judge Advocate General (Admiralty), Office of the Judge 
Advocate General, Department of the Navy, 1322 Patterson Avenue SE, 
Suite 3000, Washington Navy Yard, Washington DC 20374-1566.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual. For personal visits, the individual should be able to 
provide some acceptable identification, e.g., driver's license, etc., 
and give some verbal information that could be verified in the file.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    The sources of information contained in the files include the 
following: X-rays, medical and dental records from civilian and 
military doctors and medical facilities; investigative reports; 
witnesses; and correspondence from claimants and their representatives.

Exemptions claimed for the system:
    None.

[FR Doc. 99-17673 Filed 7-13-99; 8:45 am]
BILLING CODE 5000-04-F