[Federal Register Volume 64, Number 132 (Monday, July 12, 1999)]
[Notices]
[Pages 37568-37570]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-17600]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 26, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This

[[Page 37569]]

approval is granted only after a thorough consideration of their 
administrative use by the agency of origin, the rights of the 
Government and of private persons directly affected by the Government's 
activities, and whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Defense Intelligence Agency (N1-373-99-2, 
1 item, 1 temporary item). Records relating to the planning and 
development of an automated resource management information system that 
was never operational. Included are such records as feasibility 
studies, plans, manuals, and budget documents.
    2. Department of Defense, Office of the Inspector General (N1-509-
99-3, 3 items, 3 temporary items). Surveys, working papers, 
recommendations, charts, and related records pertaining to staffing. 
Included are electronic copies of documents created using electronic 
mail and word processing.
    3. Department of Energy, Agency-wide (N1-434-98-8, 3 items, 2 
temporary items). Electronic copies of records created using electronic 
mail, word processing, and other office automation applications that 
pertain to budget policy, budget estimates, budget justifications, and 
related matters. Also included are recordkeeping copies of budget 
office records that pertain to non-substantive programs. Recordkeeping 
copies of files that relate to substantive programs are proposed for 
permanent retention.
    4. Department of Energy, Strategic Petroleum Reserve (N1-434-98-3, 
36 items, 21 temporary items). Records relating to administrative and 
operational activities of the Strategic Petroleum Reserve (SPR). 
Included are such records as general subject files, organization 
improvement files, external relations records, files on environmental 
matters, safety and health records, legislative files, and maintenance 
management files. Files proposed for permanent retention include 
program planning files, construction and engineering records, external 
agreements, oil acquisition/drawdown records, economic analysis files, 
organization and management files, SPR publications, maps, photographs, 
and drawings.
    5. Central Intelligence Agency, Agency-wide (N1-263-99-2, 2 items, 
2 temporary items). Electronic system and related paper input documents 
containing financial information on individual personnel collected 
pursuant to the Counterintelligence and Security Enhancements Act of 
1994 and Executive Order 12968 (Access to Classified Information).
    6. Central Intelligence Agency, Agency-wide (N1-263-99-3, 2 items, 
1 temporary item). Office automation copies of schedules of daily 
activities. Recordkeeping copies of schedules of daily activities for 
all Presidential appointees and deputy directors are proposed for 
permanent retention.
    7. Environmental Protection Agency, Agency-wide (N1-412-98-2, 2 
items, 2 temporary items). Records relating to EPA participation in 
safety tests and disaster preparedness exercises. Included are 
correspondence files, state and local emergency response plans, 
inspection reports, and electronic copies of documents created using 
electronic mail and word processing.
    8. Federal Energy Regulatory Commission, Financial Policy Division 
(N1-138-99-1, 8 items, 8 temporary items). Records relating to 
delegations of administrative authorities, including an electronic 
database which identifies individuals to whom administrative 
authorities have been delegated. Electronic copies of documents created 
using electronic mail and word processing are also included.
    9. Federal Retirement Thrift Investment Board, Agency-wide (N1-474-
98-1, 6 items, 6 temporary items). Federal Retirement Thrift Investment 
Board and Thrift Savings Plan web sites and related records. Included 
web site archives, change control records including e-mail and word 
processing applications, migration records, feedback and statistical 
reports, and electronic code.
    10. Federal Trade Commission, Agency-wide (N1-122-96-2, 4 items, 3 
temporary items). Congressional correspondence records consisting of 
routine inquiries from Members of Congress, responses, tracking sheets, 
data about correspondence maintained on-line, and printed out reports 
derived from on-line data. Substantive correspondence with 
Congressional Committees and Subcommittees, signed by the Chairman of 
the Commission or by the Commission's Secretary on behalf of the 
Commission, is proposed for permanent retention.
    11. Nuclear Regulatory Commission, Office of Congressional Affairs 
(N1-431-99-2, 35 items, 31 temporary items). Electronic records in the 
Commission's Agency-wide Document Access and Management System (ADAMS) 
pertaining to Congressional affairs, including electronic copies of 
records created using office automation tools and records that are used 
to create ADAMS portable document format files. Records, which were 
previously approved for disposal in paper form, include files relating 
to committees and conferences for which the Commission was not a 
sponsor, Congressional correspondence, Congressional hearing testimony 
and transcripts, copies of proposed legislation, and biographical 
information on Members of Congress. The electronic recordkeeping copies 
of files relating to committees and conferences sponsored by the 
Commission and general program correspondence files at the Office 
Director level are proposed for permanent retention.
    12. Nuclear Regulatory Commission, Office of Small Business and 
Civil Rights (N1-431-99-5, 4 items, 2 temporary items). Electronic 
records in the Commission's Agency-wide Document Access and Management 
System (ADAMS) pertaining to small business and civil rights, including 
electronic copies of records created using office automation tools and 
records that are used to create ADAMS portable document format files. 
The electronic recordkeeping copies of program correspondence files at 
the Office Director level are proposed for permanent retention.
    13. Social Security Administration, Agency-wide (N1-47-99-1, 4 
items, 4 temporary items). Title II Retirement and Survivors Insurance 
International Claims Folders consisting of paper case files and 
electronic copies of records created using word processing, electronic 
mail, and other office automation applications. These files are used to 
adjudicate claims and include such records as award or disallowance 
determination forms, correspondence, claims payment history, and, for 
disability-based benefits, medical

[[Page 37570]]

reports and disability hearing transcripts.

    Dated: July 6, 1999.
Geraldine Phillips,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-17600 Filed 7-9-99; 8:45 am]
BILLING CODE 7515-01-P